Indian Army Baramulla Access Control System Tender 2026 | ISO 9001 ISO 45001 ISO 14001 Compliance
Bid Publish Date
25-Jul-2026, 1:39 pm
Bid End Date
04-Aug-2026, 2:00 pm
EMD
₹2,35,000
Location
Progress
Quantity
20
Bid Type
Two Packet Bid
Key Highlights
- • Local office registration mandatory for timely service
- • Site survey required before bid submission with certificate
- • Police verification certificate mandatory (≤6 months)
- • ISO certifications required: ISO 9001:2015, ISO 45001:2018, ISO 14001:2015
- • EMD amount: ₹235,000; EFT mandate and PAN/GST proof required
- • OEM declaration on INR 100 stamp paper; non-debarment proof
- • Quantity variation up to 25% during contract execution
Categories
19
Tender Overview
The Indian Army’s Department Of Military Affairs in Baramulla, Jammu & Kashmir invites bids for an access control system, including supply, installation, testing, commissioning, and operator training. The Estimated Value is not disclosed; EMD is ₹235,000. Bidders must establish a local service office, complete a site survey, and provide a police verification certificate within six months of submission. The scope emphasizes timely service, forward-location install, and statutory clearances where applicable. A unique requirement is OEM-declaration and ISO certifications to validate quality management and occupational health standards.
Technical Specifications & Requirements
- Product category: access control system with onsite installation and commissioning
- Mandatory documents: PAN Card, GSTIN, cancelled cheque, EFT mandate; site survey certificate; police verification (≤6 months old)
- Certifications required: ISO 9001:2015, ISO 45001:2018, ISO 14001:2015; OEM authorization where required
- Quality and compliance: local office for timely service; forward-location installation; IS/standards not specified for hardware, but ISO suite is mandated
- Additional terms: 25% quantity variation allowed; delivery period adjustments; training of operators; statutory clearances if any; declaration on INR 100 stamp paper about non-debarment
- EMD: ₹235,000; bid must include bank-validated EFT mandate and PAN/GST copies
- Site-specific: site survey prior to bid evaluation; unit to sign survey certificate; ensure timely installation near LC
Terms, Conditions & Eligibility
- EMD: ₹235,000; payment via bank guarantee or online
- Experience/Turnover: ISO-certified bidder with demonstrated service capability; local office presence required
- Delivery/Installation: site survey before bid; installation at forward locations; training of operators
- Documentation: PAN, GST, cancelled cheque, EFT mandate; ISO certificates; police verification (≤6 months)
- Warranty/Support: ISO-driven quality framework; ongoing maintenance provisions per contract; penalties if milestones aren’t met
- Compliance: OEM declarations on stamp paper; bid to include OEM cooperation when multiple participation occurs
Key Specifications
-
Product: access control system with supply, installation, testing, commissioning
-
EMD: ₹235,000
-
Standards: ISO 9001:2015, ISO 45001:2018, ISO 14001:2015
-
Delivery: site survey prior to bid; installation at forward locations near LC
-
Documentation: PAN, GST, cancelled cheque, EFT mandate; police verification ≤6 months
-
Warranty/Support: ISO-driven quality with training of operators
Terms & Conditions
-
Quantity variation up to 25% during contract execution
-
Site survey certificate mandatory for bid evaluation
-
Police verification certificate required within six months of submission
Important Clauses
Payment Terms
EMD amount of ₹235,000 to be paid via bank guarantee or online EFT; full payment terms to be defined in contract
Delivery Schedule
Delivery and installation to commence after site survey completion; extended delivery time may apply per option clause
Penalties/Liquidated Damages
Penalties to be specified for delays in delivery or non-compliance with ISO requirements; LLF terms to be detailed in contract
Bidder Eligibility
-
Local office registered in baramulla or nearby for timely service
-
Site survey capability and certificate prior to bid evaluation
-
Valid ISO 9001:2015, ISO 45001:2018, ISO 14001:2015 certifications or proof of application
-
OEM authorization where required and non-debarment declaration on INR 100 stamp paper
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
access control system
Advisory Bank
AXIS BANK LTD
ePBG Percentage
0.01%
ePBG Duration (Months)
12
Pre-Bid & Qualification
Pre-Bid Date
27-07-2026 13:00:00
Pre-Bid Venue
BHQ 18 RR BN, BARAMULLA, SRINAGAR (J&K)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Baramulla
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Baramulla | Baramulla | - | - | 20 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9558562.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque
EFT Mandate copy certified by bank
Site survey certificate signed by the unit
Police verification certificate (≤6 months old)
ISO 9001:2015, ISO 45001:2018, ISO 14001:2015 certificates
OEM authorization/declaration (as applicable)
bidder and OEM debarment/non-debarment stamp paper declaration
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for Indian Army Baramulla access control system tender 2026?
Bidders must register a local office, complete a site survey, obtain police verification within 6 months, and submit PAN, GST, cancelled cheque, EFT mandate, and ISO certificates (ISO 9001:2015, ISO 45001:2018, ISO 14001:2015). Include OEM declarations and the ₹235,000 EMD. Ensure compliance with the option clause for quantity variations up to 25%.
What documents are required for the Baramulla access control system bid 2026?
Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, site survey certificate, police verification (≤6 months), ISO certifications, OEM declarations, and vendor/OEM non-debarment stamp paper. Provide proof of local office registration and bid security as part of the bid submission.
What standards must the access control system meet for this tender?
Bidders must demonstrate ISO 9001:2015, ISO 45001:2018, and ISO 14001:2015 certification. OEM declarations and compliance with organizational quality and occupational health management practices are required, with site-specific installation and operator training included in scope.
What is the EMD amount and payment method for this procurement?
The EMD is ₹235,000. Payment should be made through bank online EFT mandate or a bank guarantee as specified in the contract terms, with PAN and GST documentation submitted alongside the bid.
What is the delivery/installation requirement for forward locations near LC?
Site survey must be completed prior to bid evaluation; installation will proceed at forward locations near the LC, with the option to extend delivery time per quantity variation rules. Training of operators is included in scope.
What is the role of site survey certificates in bid evaluation?
A site survey certificate signed by the unit is mandatory for bid evaluation. Bids without this certificate may be rejected; the certificate confirms feasibility and readiness for installation at the specified forward locations.
Are there any penalties for late delivery in this procurement?
Penalties or liquidated damages will be defined in the contract; delays beyond the agreed delivery schedule may incur LDs. The option clause allows up to 25% quantity variation with adjusted delivery timelines.
What is required to prove non-debarment for bidders and OEMs?
Bidders must submit a notarized INR 100 stamp paper declaration of non-debarment, plus OEM declarations if multiple participants participate; the stamp paper original copy must be provided by the bid due date.
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Documents 3
GeM-Bidding-9558562.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS