IIT Mandi iHub and HCI Foundation Image Testing Lab Setup with Roof Lighting System Tender Himachal Pradesh 2025
Bid Publish Date
29-Dec-2025, 8:56 pm
Bid End Date
19-Jan-2026, 9:00 pm
EMD
₹2,00,000
Location
Progress
Tender Overview
The procurement is issued by the IIT Mandi iHub and HCI Foundation under the Department of Science and Technology for an Image Testing Lab Setup with Roof Lighting System in MANDI, HIMACHAL PRADESH 171302. The bid includes an EMD of ₹2,00,000 and a potential quantity flexibility up to 25% of the bid quantity, with extended delivery time provisions based on the option clause. The contract contemplates delivery under contracted rates, with timing adjustments anchored to the last date of the original delivery order. The BOQ shows no items listed. This tender emphasizes scope management, delivery scheduling, and conformity to firm delivery timelines under option scenarios. Unique aspects include the option to scale quantity and the requirement to adhere to extended delivery time calculations.
Technical Specifications & Requirements
- No formal technical specifications are published in the BOQ. The procurement category indicates an Image Testing Lab Setup coupled with a Roof Lighting System. Bidders should infer requirements from the project scope, focusing on lab infrastructure, image testing hardware, and safe, compliant lighting installations. Expect a need for integration with lab-grade imaging devices, lighting that ensures uniform illumination, and compatible electrical/lighting standards. The ATC document (Buyer uploaded) may contain additional compliance or installation criteria;
- Ensure readiness to align with potential standardization, testing, and safety guidelines during lab setup;
- Prepare technical submissions detailing installation, integration with imaging equipment, and maintenance support.
Terms, Conditions & Eligibility
- EMD: ₹2,00,000 to be submitted with bid; specify payment method per ATC.
- Quantity Flexibility: Up to 25% increase/decrease in bid quantity during contract execution; extended delivery computed as (Additional quantity / Original quantity) × Original delivery period, with a minimum of 30 days.
- Delivery Terms: Delivery period linked to the last date of the original delivery order; extension rules apply as per option clause.
- ATC & Documentation: Compliance with Buyer Uploaded ATC; ensure submission of all required documents as per tender terms.
- Eligibility criteria, project experience, and specific installation standards will be defined in the ATC and subsequent amendments.
Key Specifications
-
Product/Service: Image Testing Lab Setup with Roof Lighting System
-
Location: MANDI, HIMACHAL PRADESH 171302
-
EMD: ₹2,00,000
-
BOQ: Total Items – 0 (no items listed)
-
Option Clause: Quantity can be increased/decreased by up to 25% during contract; delivery time adjustments as per formula
-
Delivery: Based on last date of original delivery order; extended delivery period rules apply
Terms & Conditions
-
EMD of ₹2,00,000 must accompany bid and reflect payment mode per ATC
-
Quantity flexibility up to 25% with calculated delivery extension
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Delivery commences from last date of original delivery order and follows option clause timings
Important Clauses
Payment Terms
EMD to be submitted with bid; contract payments to follow ATC terms. Specific installments or milestones will be defined in the contract.
Delivery Schedule
Delivery period aligns to the last date of the original delivery order; option clause may extend duration with minimum 30 days.
Penalties/Liquidated Damages
Penalties or LD provisions will be detailed in the ATC; bidders should prepare for performance-based penalties linked to delivery delays.
Bidder Eligibility
-
Experience in implementing image testing lab setups or similar scientific lab infrastructure
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Demonstrated capability to install roof lighting systems compliant with lab safety norms
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GST and PAN registered with financial stability evidence
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | OPTO LAMELLAE Under PMA | Make : NA Model : OL-IMG-STN-145-01 Title : Image Testing Lab Setup with Roof lighting System | 13-01-2026 11:40:12 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | OPTO LAMELLAE(MSE,MII)( MSE Social Category:General ) Under PMA | Item Categories : Image Testing Lab Setup with Roof lighting System |
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
85
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Image Testing Lab Setup with Roof lighting System
Authority Records
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Documents 4
GeM-Bidding-8768574.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar image testing lab setups
Financial statements or turnover documentation
EMD payment receipt or transaction proof
Technical bid submission detailing lab setup and roof lighting integration
OEM authorizations (if applicable) and installation capabilities
Any other documents specified in the ATC document
Frequently Asked Questions
Key insights about HIMACHAL PRADESH tender market
How to bid for image testing lab setup tender in Mandi Himachal Pradesh 2025?
Bidders must submit the EMD of ₹2,00,000 along with GST, PAN, and experience certificates. The ATC must be reviewed for installation standards and delivery terms; ensure OEM authorizations if required and provide technical details for roof lighting integration.
What documents are required for the roof lighting lab bid in Mandi?
Required documents include GST registration, PAN, financial statements, experience certificates for lab setups, EMD payment proof, OEM authorization (if applicable), and the technical bid detailing roof lighting integration and lab infrastructure.
What is the EMD amount for the image testing lab tender in Himachal Pradesh?
The EMD amount is ₹2,00,000. Submit via the prescribed method in the ATC; ensure the EMD corresponds to the bid quantity and reflects potential extension terms in the option clause.
What are the delivery extension rules for the 25% quantity option?
Delivery extensions follow the formula: (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; the Purchaser may extend within the contracted rates during the extended period.
What standards or certifications may be required for the roof lighting integration?
ATC may require compliance with lab safety norms and electrical standards for roof lighting systems, plus OEM authorizations if specified; verify ISI/ISO requirements in the ATC for lab infrastructure components.
What is the bidding location and project scope for this procurement?
Bidding is for an Image Testing Lab Setup with Roof Lighting System located in Mandi, Himachal Pradesh 171302, under the Department of Science and Technology via IIT Mandi iHub and HCI Foundation.
How will payments be processed for successful bidders in this tender?
Payment terms follow the ATC; bidders should expect milestone-based or contract-based payments after delivery acceptance, with terms defined in the ATC and contract documents.
What documents confirm eligibility for this lab setup tender in Himachal Pradesh?
Eligibility is confirmed by GST and PAN validity, financial stability documentation, prior lab setup experience, and submission of OEM authorizations or installation capabilities as per the ATC.