Indian Army Procurement: Office Stationery & Basic Supplies Tender Bangalore Karnataka 2026 – Pens, Binders, Paper Weights, IS 3730 Conformance
Progress
Key Highlights
- • IS 3730 conformance requirement for HDPE bucket and potential IS 8231 IS standards for binder clips
- • 25% quantity variation at order placement and during contract currency at contracted rates
- • Delivery period adaptations based on extended delivery period with a minimum 30 days
- • No BOQ items listed; broad range of stationery and basic office supplies
- • User-specific terms: Buyer Added Bid Specific Terms and Conditions with option clause
- • Items include pens, paper weights, erasers, self adhesive flags, markers, and general office accessories
Tender Overview
The Indian Army, based in Bangalore, Karnataka, seeks procurement of a broad spectrum of office stationery and basic supplies. The scope covers items such as fountain pens, binder clips, paper weights, erasers, self adhesive flags, markers, highlighters, dust pans, HDPE buckets conforming to IS 3730, and related accessories. The anticipated quantity and total contract value are not disclosed, but the purchase includes multiple V2/V3 grade items and AOI accessories with ISI/IS standards referenced by the BOQ and terms. A key differentiator is the inclusion of an option clause allowing up to 25% quantity variation at contracted rates and delivery adjustments linked to the extended delivery period. The arrangement emphasizes standardized office consumables for defense usage within a centralized procurement framework.
Technical Specifications & Requirements
- Product categories include: administrative stationery, writing instruments, desk accessories, and basic cleaning/utility items.
- No explicit technical specifications were disclosed in the tender data; however, several items reference standard conformance such as IS 3730 for HDPE buckets and IS 8231 for binder clips, IS 4747 for stamp pads, IS 1375 for pencils.
- The bid must accommodate quantity variations up to 25% during contract execution and during the currency of the contract, with delivery timing adjustments calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days.
- Delivery schedule is tied to the last date of the original delivery order; extensions must align with the option clause. Bidders should prepare for a flexible supply chain to accommodate incremental quantities at fixed rates.
Terms, Conditions & Eligibility
- The buyer reserves the right to increase or decrease quantity by up to 25% at bid and during contract currency at contracted rates.
- Delivery period is calculated from the last date of the original delivery order; extended periods follow the same proportional rule with a minimum of 30 days.
- Bidders must comply with option clause terms; there is no explicit EMD or detailed eligibility criteria listed in the provided excerpt, so bidders should ensure readiness for standard government bid submissions and compliance with generic terms.
Key Specifications
-
Product/service names: office stationery and basic supplies (pens, clip, paper weights, dust pans, HDPE buckets, self adhesive flags, stamp pads, erasers, pencil sharpeners, pencils, markers, highlighters, double sided tape)
-
Quantities: not disclosed; ability to handle up to 25% quantity variation
-
EMD/estimated value: not specified
-
Standards: IS 3730 for HDPE bucket; IS 8231 for binder clips; IS 4747 for stamp pads; IS 1375 for pencils
-
Delivery: period commencing from last date of original delivery order; option-based extensions with minimum 30 days
-
Brand/OEM: not explicitly mandated; conformance to listed IS standards emphasized
Terms & Conditions
-
Option Clause: Purchaser may vary quantity by up to 25% at contract rates
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Delivery extension calculated by (increased quantity/original quantity) × original period, minimum 30 days
-
Delivery starts after original delivery order date; extensions follow same rule
Important Clauses
Delivery Schedule
Delivery timing linked to last date of original order; extended periods apply per option clause with minimum 30 days
EMD / Payment
Not explicitly specified in provided terms; bidders should anticipate standard EMD and payment terms per government procurement
Penalties
Not specified in provided terms; bidders should verify LD or performance penalties in full tender documents
Bidder Eligibility
-
Experience in supplying general office stationery and basic supplies
-
Ability to meet IS standard conformance references (IS 3730, IS 8231, IS 4747, IS 1375)
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Registration and compliance with GST, PAN, and financial documentation
Tender Data
Bid Details
Quantity
445
Category
Black Lead Pencils (V3) Conforming to IS 1375
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
80 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Register (V2) (Q4) , Air Freshener Solid or Gel (V2) (Q4) , Fountain Pens (V2) (Q4) , Stationery Holder/Pen Stand(V3) (Q4) , Paper Weights (V2) (Q4) , dust pans (Q4) , HDPE Bucket (V2) Conforming to IS 3730 (Q4) , Self Adhesive Flags (V3) (Q4) , Binder Clips (V3) Conforming to IS 8231 (Q4) , Pads for Rubber Stamps (V2) Conforming to IS 4747 (Q4) , Eraser (V2) (Q4) , Manual Pencil Sharpener (V3) (Q4) , Black Lead Pencils (V3) Conforming to IS 1375 (Q4) , Markers and Highlighters (Q4) , Double sided tape (Q4)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Bangalore
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Bangalore | Bangalore | - | - | 20 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9980888.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
16-Oct-2026, 9:30 am
Opening Date
17-Oct-2026, 9:30 am
Categories
11
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar office stationery supply tenders
Financial statements or Turnover certificate (as required by terms)
EMD/Security deposit documents (as applicable by buyer terms)
Technical bid documents demonstrating conformity to IS standards (where cited, e.g., IS 3730, IS 8231, IS 4747, IS 1375)
OEM authorization or dealership/appointment letters (if required by bidder type)
Any other documents specifically requested under Terms and Conditions
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for Indian Army stationery tender in Bangalore 2026?
Bidders should prepare GST registration, PAN, experience certificates for similar supply, financial statements, EMD as applicable, and technical documents proving IS standard conformance for items like IS 3730 buckets, IS 8231 binder clips, and IS 4747 stamp pads. Follow Terms and Conditions and submit within the portal window.
What documents are required for the Indian Army office supplies bid 2026?
Required documents include GST certificate, PAN card, experience certificates in similar procurement, financial statements, EMD/security deposit details, technical bid with IS standard references (IS 3730, 8231, 4747, 1375), OEM authorizations if applicable, and any other documents specified in the T&C.
What are the IS standards referenced in this stationery tender?
Standards include IS 3730 for HDPE buckets, IS 8231 for binder clips, IS 4747 for stamp pads, and IS 1375 for pencils. Bidders must demonstrate conformity to these specified standards in their technical bids and provide certificate evidence where available.
When is the delivery window for quantity variations in this tender?
Delivery terms allow up to 25% quantity variation at contracted rates. The extension period is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days, starting from the last date of the original order.
What items are included under the Indian Army stationery procurement in Bengaluru?
Items span fountain pens, erasers, pencils (IS 1375 conformance), binder clips (IS 8231), paper weights, dust pans, self adhesive flags, markers, highlighters, and stamps pads (IS 4747), plus HDPE buckets conforming to IS 3730.
What is the expected eligibility criterion for turnover or experience?
The excerpt emphasizes general eligibility and IS-standard conformance; bidders should showcase previous experience in supplying similar office stationery and provide financial statements to demonstrate stability, plus GST/PAN compliance and OEM authorizations if required.
What are the key delivery and penalty terms bidders should plan for?
Key terms include delivery starting after the original order date, option-based quantity variation up to 25%, and minimum 30-day extended delivery. Penalty details are not stated explicitly in the excerpt; bidders should seek the complete terms for LD or penalties in the full tender document.