Varanasi Development Authority Facility Management Services Tender 2026 Uttar Pradesh - Lump Sum Office Works, EMD ₹10000, 25% Variation

Tender Overview

Varanasi Development Authority of the Rural Development Department, Uttar Pradesh invites a lump-sum facility management services tender for comprehensive office works in Varanasi, UP. The contract covers multiple line items including AC dismantling/reinstallation, furniture like wardrobes and blinds, electronics such as TV 75inch, CCTV and video conferencing equipment, HDMI cables, and related consumables included in contract cost. The procurement uses a single, consolidated scope with a defined EMD ₹10,000 and a potential 25% variation in quantity or duration as per the buyer clause. This opportunity targets experienced service providers capable of delivering integrated FM services on a lump-sum basis within the office environment. Unique aspects include inclusive consumables and a broad mix of IT/AV and facility items under one engagement, reducing vendor fragmentation and ensuring coordinated maintenance and installation. The tender emphasizes adherence to the buyer’s expansion/variation clause and requires readiness to scale scope up to 25% with the provider’s consent. This is a government procurement opportunity in Uttar Pradesh, positioned to streamline facility upkeep for urban-rural development initiatives. Keywords: tender in Uttar Pradesh, Varanasi Development Authority procurement, lump-sum FM services, office work contract.

Technical Specifications & Requirements

• Product/Service: Lump-sum Facility Management Services for office work including electrical, AC dismantling/re-installation, window fixtures, wardrobes, blinds, TV and CCTV/Video Conferencing equipment, wireless conference speakers, HDMI cables, and camera cables
• Consumables: Included in contract cost; supplier to provide all necessary consumables
• Scope: Office FM covering furniture, AV gear, CCTV, and related connectivity equipment; installation and dismantling tasks as required
• EMD: ₹10,000 (as bid security) and compliance with formal bid submission
• Variation Clause: Up to 25% increase/decrease in quantity or contract duration from the issued contract, subject to consent
• Delivery/Installation: Timelines and site access to be defined in contract; provider to manage supply, installation, and commissioning of listed equipment
• Standards/Certifications: Not specified in tender data; bidders should demonstrate capability for integrated FM services and equipment handling
• Experience: Not explicitly listed; expected demonstration of previous lump-sum FM or integrated facility services delivery
• Location: Varanasi, Uttar Pradesh; governance under Rural Development Department, Government of UP

Terms, Conditions & Eligibility

• EMD: ₹10,000 to be submitted as bid security
• Variation Clause: Contract quantity/duration may be adjusted by up to 25%; acceptance required from both parties
• Delivery/Implementation: Lump-sum FM services to be executed for office works; includes installation and maintenance of listed items
• Consumables Included: All consumables to be provided by service provider and included in contract cost
• Documents: Standard bid prerequisites to be submitted as per tender terms (GST, PAN, experience, financials, etc.); OEM authorizations may be required for specific equipment
• Payment Terms: Not specified in data; ensure to align with government procurement norms at submission
• Warranty/Penalties: Not specified; bidders should seek clarity during bid submission
• Special Clause: Bidders bound to accept revised quantity/duration within 25% of original as per buyer terms