Housing And Urban Planning Department Uttar Pradesh Air Conditioner Supply & Installation Tender Mathura 2026 ISO 9001
Bid Publish Date
09-May-2026, 1:42 pm
Bid End Date
19-May-2026, 2:00 pm
Location
Progress
Tender Overview
Housing and Urban Planning Department, Uttar Pradesh invites a lump-sum bid for air conditioner supply and installation of 08 units in Mathura, Uttar Pradesh (281001). Consumables are included in the contract price. The scope includes procurement, installation, and ongoing service within a single contract framework. A quantity/duration flex clause allows up to 25% adjustment at bid issue and post-issue stages. References to mandatory declarations and certificates accompany the tender, signaling emphasis on compliance, vendor credibility, and installation capability. The opportunity targets vendors with a proven track record in HVAC turnkey deliveries and post-installation support, leveraging a local government procurement channel to streamline delivery and commissioning.
Technical Specifications & Requirements
- Product/Service: Supply and installation of 08 air conditioners; consumables included in contract cost.
- Location: Mathura, Uttar Pradesh 281001; deployment under Housing and Urban Planning Department.
- Standards/Certifications: ISO 9001 indicated in attached documents; OEM letter and turnover requirements referenced; MSME ZED certificate and CVC pledge attached.
- Bid conditions: GFR Rule 149 declarations, LD declaration, bid security declaration attached; installation declarations to be submitted; hard copy before technical opening.
- Vendor context: No BOQ items; emphasis on turnkey execution, installation, and compliance with referenced ATC/terms.
- Delivery/Installation: 08 units, with consumables included; installation to be completed under single contract terms.
Terms, Conditions & Eligibility
- EMD/Financials: EMD amount not specified; bid security declarations attached; financial standing evidenced via turnover declarations.
- Experience: OEM letter and turnover declarations required; MSME ZED certificate suggests preference for small/medium enterprises.
- Delivery & Payment: Quantity/duration adjustment up to 25%; payment terms not detailed in available data; installation must align to department timelines.
- Documents: GST registration, PAN, experience certificates, financial statements, technical bid documents, OEM authorizations; ISO 9001 acknowledgment; CVC pledge attached.
- Penalties/LD: Liquidated damages declaration attached; strict adherence to GFR-related terms; installation declarations required.
Key Specifications
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Product/service names: 08 air conditioners, supply and installation
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Quantities: 08 units
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Estimated value: not disclosed
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Experience: OEM letter and turnover declarations required
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Quality/standards: ISO 9001 indicated; IS or BIS not specified
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Delivery/installation: turnkey installation within contract terms
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Warranty/AMC: not specified; references to standard declarations
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OEM/brand: OEM letter required
Terms & Conditions
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Key Term 1: 25% quantity/duration flex allowed at bid issue and post-issue
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Key Term 2: ISO 9001 certification and OEM turnover documentation required
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Key Term 3: GFR 149 declarations and LD/bid security declarations attached
Important Clauses
Payment Terms
No explicit payment schedule provided; bidders should expect lump-sum payment on completion per contract terms; ensure compliance with attached declarations and GST/PAN requirements.
Delivery Schedule
Turnkey supply and installation of 08 air conditioners; deployment within contract period with consumables included; section indicates no BOQ and mandatory installation declarations.
Penalties/Liquidated Damages
LD declaration attached; standard government LD provisions may apply for delays or non-compliance; refer to attached LD and GFR declarations.
Bidder Eligibility
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Must hold ISO 9001 certification (or equivalent) and provide OEM authorization
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Demonstrate turnover as evidence of financial capacity per turnover declarations
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Provide MSME ZED certificate and CVC pledge where applicable
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Submit installation capability proof for HVAC turnkey projects
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Submit GST registration and PAN; provide experience certificates for similar deployments
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
5
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Services - LumpSum Based - SUPPLY AND INSTALLATION FOR AIR CONDITIONER; SUPPLY AND INSTALLATION FOR AIR CONDITIONER 08 NOS; Consumables to be provided by service provider (inclusive in contract cost)
Authority Records
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Documents 4
GeM-Bidding-9301735.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST certificate
PAN card
Experience certificates for HVAC turnkey projects
Financial statements / turnover evidence
EMD documents or bid security declaration
Technical bid documents
OEM authorization / turnover letter
ISO 9001 certificate (if applicable)
MSME ZED certificate (attached)
CVC pledge certificate
Installation declaration
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for air conditioner tender in Mathura UP 2026?
Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD or bid security declaration, technical bid documents, OEM authorization, ISO 9001 proofs, and MSME ZED certificate as attached. Ensure 08 units scope, consumables included, and comply with 25% quantity/duration flex.
What documents are required for HVAC turnkey tender in UP?
Required documents include GST, PAN, experience certificates for HVAC installations, financial statements showing turnover, EMD/bid security declarations, OEM authorization letters, ISO 9001 certification, MSME ZED certificate, and CVC pledge certificate; installation declarations must be submitted before technical opening.
What are the technical specifications for 08 air conditioners in this bid?
Technical scope specifies supply and installation of 08 air conditioners with consumables included in contract price. No BOQ items; installation declarations and OEM turnover evidence are required; ISO 9001 is indicated among attached documents.
When is the 25% quantity/duration flex allowed for this tender UP?
The buyer allows up to 25% variation at the time of contract issue and post-issue; bidders must accept revised quantity or duration as per attached generic clause and GFR declarations.
What are the payment terms for the UP air conditioner contract?
Explicit payment terms are not published; bidders should anticipate lump-sum payment on completion per contract and ensure GST compliance; verify terms during bid opening and in ATC/Liquidated Damages declarations.
What certifications are mandatory for eligibility in this UP tender?
Mandatory certifications include ISO 9001, OEM authorization letters, and turnover proof. Additionally, MSME ZED certificate and CVC pledge may influence eligibility; ensure installation capability and prior HVAC turnkey experience.
What is the bidding location and organization for this HVAC tender UP?
Bidding pertains to the Housing and Urban Planning Department, Uttar Pradesh, Mathura; procurement is for 08 air conditioners with installation; ensure compliance with GFR declarations and the attached terms before submission.
What happens if there are delays in installation for UP HVAC tender?
Liquidated damages are referenced via LD declarations; bidders should plan for timely delivery and installation as per contract; ensure warranties, penalties, and LD terms are clearly understood and aligned with GFR guidelines.