Bharat Petroleum Corporation Ltd shaft motors & seals procurement Mumbai Maharashtra 2026 ISO/IS 550 compliant details
Bid Publish Date
09-Oct-2026, 3:16 pm
Bid End Date
23-Oct-2026, 2:00 pm
Location
Progress
Key Highlights
- • OEM Authorization Letter mandatory for bid submission
- • ATC document and related declarations required (Holiday listing, Land border declaration)
- • Option clause permits up to 25% quantity increase/decrease at contracted rates
- • 23 items with PN references across shaft, bushings, sleeves, seals, gaskets, and related motor components
- • No explicit delivery timeline or payment terms published; rely on BPCL standard procurement practices
- • BPCL Mumbai procurement of mechanical spares for SU MOTORS PN series
- • Delivery framework anchored to original and extended delivery periods per option exercise
Tender Overview
Bharat Petroleum Corporation Ltd in Mumbai, Maharashtra invites bids for a broad scope of mechanical components for motor assemblies, including shaft coupling SU MOTORS PN 5895, mechanical seals outer/inner SU MOTORS, O ring grommet SU MOTORS, set of keys PN 5895A, and related PN series such as 5896, 5856, 7056, 7060, 7059, 7090, 7062A. The tender catalog lists 23 items with various PN references, signaling a comprehensive supply of shaft and bearing components. No published item quantities or estimated contract value are provided. A key differentiator is the requirement for OEM authorisation and ATC documents, with a mandatory option clause allowing up to 25% quantity increase at contracted rates. BPCL emphasizes compliance with their delivery rule framework and ATC submissions. This tender targets component-level supply for motor assemblies in Mumbai, aligning with BPCL's mechanical equipment refurbishment and spares provisioning.
- Organization: Bharat Petroleum Corporation Ltd
- Location: Mumbai, Maharashtra
- Category: SHAFT/MOTOR SPARES including PN references across multiple sub-categories
- Key differentiator: OEM Authorization Letter and extensive ATC/documentation requirements
- Scope: 23 items spanning shafts, bushings, gaskets, sleeves, seals, nuts, O-rings, and keys
- Delivery/quantities: 25% option clause; exact quantities not disclosed
Technical Specifications & Requirements
- Product scope includes a broad set of mechanical spares for SU MOTORS:shaft coupling, mechanical seals (outer/inner), O ring grommet, set of keys, lower/upper/intermediate shafts, bushings (PN 5860, 7060, 7060A/B), sleeves (PN 7059, 7059B), gasket (PN 7090), nut for impeller (PN 7057), seal oil (7062A, 7084, 7094, 7094A), and shaft sleeves/pn 7059.
- PN references indicate cross-category spares for motor assemblies; no performance metrics or ISO/IS standards are published.
- Documentation requirements include OEM Authorization Letter, and ATC-related documents (ATC file referenced); no explicit technical deviation sheets or commercial deviations specified as required.
- The tender design implies procurement of multiple SKUs with potential bulk or multi-line ordering aligned to 25% option clause.
- Additional notes: BPCL reserves rights on quantity and delivery schedule per option clause; no explicit IS/BS/ISO standard cited in the data.
Terms, Conditions & Eligibility
- EMD/ security: Not disclosed in the data provided.
- Delivery terms: Delivery period rules exist but exact timelines are not specified; option clause enables up to 25% quantity variation at contracted rates.
- Payment terms: Not specified in the available information.
- Documents to submit:
- OEM Authorization Letter
- Nil commercial deviation sheet
- Nil technical deviation sheet
- ATC document
- Holiday listing declaration
- Land border declaration
- Eligibility: OEM authorization and ATC documentation appear essential; no explicit turnover or experience thresholds stated in the data.
- Penalties/warranty: Not detailed in the data provided. BPCL’s terms emphasize option mechanics and ATC compliance.
Key Specifications
-
Product scope: shaft coupling, mechanical seals (outer/inner), O ring grommet, keys, shafts (lower/upper/intermediate), bushings, sleeves, gaskets, nuts, and seal oils
-
PN references: 5895, 5895A, 5896, 5856, 5856A, 5856B, 7060, 7060A, 7060B, 7059, 7059B, 7056, 7057, 7090, 7094, 7094A, 7062A, 7084
-
Qty/Value: Not disclosed; 23 items total in BOQ
-
Standards: Not specified in tender data
-
Certifications: OEM authorisation required; ATC documentation
Terms & Conditions
-
Quantity variance up to 25% at contract values
-
OEM authorization and ATC documentation mandatory
-
Delivery timelines governed by BPCL terms; exact dates not provided
Important Clauses
Payment Terms
Not specified in the data; bidders should await BPCL standard payment terms within contract
Delivery Schedule
Delivery period aligned with original order; extension rules apply when option clause is exercised, calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified in the data; BPCL terms may include penalties per standard procurement policy
Bidder Eligibility
-
Must furnish OEM Authorization Letter for supply of motor spares
-
Submit ATC-related declarations and documents
-
Compliance with BPCL option-clause delivery framework; readiness to accept 25% quantity variation
Tender Data
Bid Details
Quantity
50
Category
31.56.11.008.5 - SHAFT COUPLING SU MOTORS PN 5895
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
31.56.11.008.5 - SHAFT COUPLING SU MOTORS PN 5895 , 31.56.12.001.5 - MECHANICAL SEAL OUTER SU MOTORS , 31.56.12.002.5 - MECHANICAL SEAL INNER SU MOTORS , 31.56.12.005.5 - O RING GROMMET SU MOTORS , 31.56.11.009.5 - SET OF KEYS PN 5895A , 31.56.08.807.5 - SHAFT SINGLE SU MOTORS PN 5256 , 31.56.11.010.5 - SET OF SPLIT RING SU MOTORS PN 5896 , 31.20.87.010.5 - LOWER SHAFT PN 5856 SU MOTORS , 31.56.11.002.5 - INTERMEDIATE SHAFT SU MOTORS PN 5856A , 31.56.11.003.5 - UPPER SHAFT SU MOTORS PN 5856B , 31.56.11.007.5 - BUSH PN 5860 SU MOTORS , 31.56.06.095.5 - BUSH IN CASING SU MOTORS PN 7060 , 31.56.06.096.5 - BUSH SU MOTORS PN 7060 A , 31.56.06.097.5 - BUSH SU MOTORS PN 7060 B , 31.56.06.750.5 - SLEEVE SHAFT SU MOTORS PN 7059 , 31.56.06.751.5 - SLEEVE BEARING SU MOTORS PN 7059 B , 31.56.06.753.5 - LOWER SHAFT P N 7056 SU MOTORS , 31.56.06.754.5 - UPPER SHAFT P N 7056B SU MOTORS , 31.56.06.755.5 - SHAFT SLEEVE P N 7059 SU MOTORS , 31.56.06.241.5 - GASKET FOR CASING SU MOTORS PN 7090 , 31.56.06.476.5 - NUT FOR IMPELLER SU MOTORS PN 7057 , 31.56.06.726.5 - SHAFT SINGLE SU MOTORS PN 7056 , 31.56.06.745.5 - SEAL OIL SU MOTORS 7062A 7084 7094 7094A
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
28
Delivery Locations
1
Delivery Cities
Mumbai Suburban
Delivery Pincodes
400071
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Yash Kanhaiyalal Chaudhari | 400071,BHARAT PETROLEUM CORPN LTD MUMBAI REFINERY , MAHUL , CHEMBUR | Mumbai Suburban | Maharashtra | 400071 | 4 | 28 | - |
Authority Records
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Documents 5
GeM-Bidding-10005544.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
23 Items Sign in to view GEM price trends Sign in for GEM prices
31.56.11.008.5 - SHAFT COUPLING SU MOTORS PN 5895
As per tender 1000462555
31.56.12.001.5 - MECHANICAL SEAL OUTER SU MOTORS
As per tender 1000462555
31.56.12.002.5 - MECHANICAL SEAL INNER SU MOTORS
As per tender 1000462555
31.56.12.005.5 - O RING GROMMET SU MOTORS
As per tender 1000462555
31.56.11.009.5 - SET OF KEYS PN 5895A
As per tender 1000462555
31.56.08.807.5 - SHAFT SINGLE SU MOTORS PN 5256
As per tender 1000462555
31.56.11.010.5 - SET OF SPLIT RING SU MOTORS PN 5896
As per tender 1000462555
31.20.87.010.5 - LOWER SHAFT PN 5856 SU MOTORS
As per tender 1000462555
31.56.11.002.5 - INTERMEDIATE SHAFT SU MOTORS PN 5856A
As per tender 1000462555
31.56.11.003.5 - UPPER SHAFT SU MOTORS PN 5856B
As per tender 1000462555
31.56.11.007.5 - BUSH PN 5860 SU MOTORS
As per tender 1000462555
31.56.06.095.5 - BUSH IN CASING SU MOTORS PN 7060
As per tender 1000462555
31.56.06.096.5 - BUSH SU MOTORS PN 7060 A
As per tender 1000462555
31.56.06.097.5 - BUSH SU MOTORS PN 7060 B
As per tender 1000462555
31.56.06.750.5 - SLEEVE SHAFT SU MOTORS PN 7059
As per tender 1000462555
31.56.06.751.5 - SLEEVE BEARING SU MOTORS PN 7059 B
As per tender 1000462555
31.56.06.753.5 - LOWER SHAFT P N 7056 SU MOTORS
As per tender 1000462555
31.56.06.754.5 - UPPER SHAFT P N 7056B SU MOTORS
As per tender 1000462555
31.56.06.755.5 - SHAFT SLEEVE P N 7059 SU MOTORS
As per tender 1000462555
31.56.06.241.5 - GASKET FOR CASING SU MOTORS PN 7090
As per tender 1000462555
31.56.06.476.5 - NUT FOR IMPELLER SU MOTORS PN 7057
As per tender 1000462555
31.56.06.726.5 - SHAFT SINGLE SU MOTORS PN 7056
As per tender 1000462555
31.56.06.745.5 - SEAL OIL SU MOTORS 7062A 7084 7094 7094A
As per tender 1000462555
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 10 | 31.56.11.008.5 - SHAFT COUPLING SU MOTORS PN 5895 | As per tender 1000462555 | 4 | pc | yash@bpcl | 28 | |
| 20 | 31.56.12.001.5 - MECHANICAL SEAL OUTER SU MOTORS | As per tender 1000462555 | 1 | st | yash@bpcl | 28 | |
| 30 | 31.56.12.002.5 - MECHANICAL SEAL INNER SU MOTORS | As per tender 1000462555 | 1 | st | yash@bpcl | 28 | |
| 40 | 31.56.12.005.5 - O RING GROMMET SU MOTORS | As per tender 1000462555 | 2 | st | yash@bpcl | 28 | |
| 50 | 31.56.11.009.5 - SET OF KEYS PN 5895A | As per tender 1000462555 | 2 | st | yash@bpcl | 28 | |
| 60 | 31.56.08.807.5 - SHAFT SINGLE SU MOTORS PN 5256 | As per tender 1000462555 | 1 | pc | yash@bpcl | 28 | |
| 70 | 31.56.11.010.5 - SET OF SPLIT RING SU MOTORS PN 5896 | As per tender 1000462555 | 2 | st | yash@bpcl | 28 | |
| 80 | 31.20.87.010.5 - LOWER SHAFT PN 5856 SU MOTORS | As per tender 1000462555 | 1 | pc | yash@bpcl | 28 | |
| 90 | 31.56.11.002.5 - INTERMEDIATE SHAFT SU MOTORS PN 5856A | As per tender 1000462555 | 1 | pc | yash@bpcl | 28 | |
| 100 | 31.56.11.003.5 - UPPER SHAFT SU MOTORS PN 5856B | As per tender 1000462555 | 1 | pc | yash@bpcl | 28 | |
| 110 | 31.56.11.007.5 - BUSH PN 5860 SU MOTORS | As per tender 1000462555 | 6 | pc | yash@bpcl | 28 | |
| 120 | 31.56.06.095.5 - BUSH IN CASING SU MOTORS PN 7060 | As per tender 1000462555 | 2 | pc | yash@bpcl | 28 | |
| 130 | 31.56.06.096.5 - BUSH SU MOTORS PN 7060 A | As per tender 1000462555 | 2 | pc | yash@bpcl | 28 | |
| 140 | 31.56.06.097.5 - BUSH SU MOTORS PN 7060 B | As per tender 1000462555 | 8 | pc | yash@bpcl | 28 | |
| 150 | 31.56.06.750.5 - SLEEVE SHAFT SU MOTORS PN 7059 | As per tender 1000462555 | 1 | pc | yash@bpcl | 28 | |
| 160 | 31.56.06.751.5 - SLEEVE BEARING SU MOTORS PN 7059 B | As per tender 1000462555 | 6 | pc | yash@bpcl | 28 | |
| 170 | 31.56.06.753.5 - LOWER SHAFT P N 7056 SU MOTORS | As per tender 1000462555 | 1 | pc | yash@bpcl | 28 | |
| 180 | 31.56.06.754.5 - UPPER SHAFT P N 7056B SU MOTORS | As per tender 1000462555 | 1 | pc | yash@bpcl | 28 | |
| 190 | 31.56.06.755.5 - SHAFT SLEEVE P N 7059 SU MOTORS | As per tender 1000462555 | 1 | pc | yash@bpcl | 28 | |
| 200 | 31.56.06.241.5 - GASKET FOR CASING SU MOTORS PN 7090 | As per tender 1000462555 | 2 | pc | yash@bpcl | 28 | |
| 210 | 31.56.06.476.5 - NUT FOR IMPELLER SU MOTORS PN 7057 | As per tender 1000462555 | 1 | pc | yash@bpcl | 28 | |
| 220 | 31.56.06.726.5 - SHAFT SINGLE SU MOTORS PN 7056 | As per tender 1000462555 | 1 | pc | yash@bpcl | 28 | |
| 230 | 31.56.06.745.5 - SEAL OIL SU MOTORS 7062A 7084 7094 7094A | As per tender 1000462555 | 2 | st | yash@bpcl | 28 |
Categories
42
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Required Documents
OEM Authorization Letter
Nil commercial deviation sheet
Nil technical deviation sheet
ATC document
Holiday listing declaration
Land border declaration
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for BPCL shaft motor spares tender in Mumbai 2026?
Bidders must submit an OEM Authorization Letter along with ATC documents, holiday listing, and land border declarations. The tender allows up to 25% quantity variation at contracted rates; ensure readiness to supply PN references 5895, 5896, 7059, 7094, and related items. Include Nil deviation sheets for commercial and technical bids.
What documents are required for BPCL Mumbai motor parts tender 2026?
Submit OEM Authorization Letter, ATC document, holiday listing declaration, land border declaration, plus Nil commercial and Nil technical deviation sheets. Ensure GST/PAN and progressive financials are prepared if requested in BPCL guidelines, even though not explicitly listed here.
What items are included in the BPCL 2026 shaft motor spare parts tender?
The scope includes shaft coupling, mechanical seals (outer/inner), O ring grommet, set of keys, shaft sections (lower/upper/intermediate), bushings, gaskets, nuts for impeller, and sleeve bearings for SU MOTORS with PN references such as 5895, 5895A, 7060, 7059, 7090, 7094, among others.
What are the delivery terms for BPCL motor spares in Mumbai?
Delivery terms are governed by BPCL option clause permitting up to 25% quantity variation at contracted rates. The timing follows the original delivery period with extensions calculated as (increased quantity/original quantity) × original period, minimum 30 days.
What are the key eligibility criteria for BPCL tender bidders in Mumbai?
Key criteria include OEM authorization for motor spares and submission of ATC and border declarations. While turnover and years of experience are not specified in the data, bidders should align with BPCL procurement norms and provide complete documentation as listed.
What is required to demonstrate compliance for BPCL spares PN series procurement?
Demonstrate OEM authorization for PN series components (5895, 5896, 7059, 7094, etc.) and provide ATC compliance documents. Nil deviation sheets should accompany both commercial and technical bids, ensuring alignment with BPCL’s supplier evaluation framework.
How to prepare for BPCL Mumbai 2026 shaft motor parts submission?
Prepare OEM authorization, ATC files, and border declarations; compile 23-item PN-based spares list with exact part numbers. Attach Nil commercial/technical deviation sheets and holiday listing. Expect verification against OEM and ATC requirements, with delivery terms based on BPCL's option clause.
What standards or certifications are specified for BPCL spares tender?
No explicit standards (IS/ISO) are published in the tender data. The critical certification is OEM authorization; ensure all PN-based components meet manufacturer specifications and BPCL ATC requirements.