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IOCL Panipat Refinery Spare Kit and FLEXCON PCB Tender 2025 Panipat Haryana IS 550 ISO 9001

Bid Publish Date

03-Nov-2025, 9:00 am

Bid End Date

13-Nov-2025, 3:00 pm

Location

PANIPAT , HARYANA

Progress

Issue03-Nov-2025, 9:00 am
Technical13-11-2025 10:06:37
Award23-Dec-2025, 12:02 am
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Quantity

11

Category

Spare Kit as per SAP CODE 8134992113

Bid Type

Two Packet Bid

Categories 5

BUSINESS PROCESS SAP OSCILLOSCOPES COLOUR DOPPLER MACHINE GAUGE

Tender Overview

IOCL Panipat Refinery, a unit of Indian Oil Corporation Limited, invites bids for the supply of specific spare kit components and associated PCB items as per SAP codes: 8134992113 (Spare Kit), 8134522093 (FLEXCON PCB), 8136430141 (FLEXCON PCB HART), 8134521841 (HCI BPM), 8136431803 (SERVO GAUGE DISPLACER), and 8136439103 (764 VITO TMP PROBE). The procurement scope is limited to the supply of goods, with six BOQ items in total and no explicit quantity details provided in the data. The tender includes a quantity option clause allowing up to 25% increase in order quantity at contracted rates and a corresponding delivery-time adjustment framework. Delivery commencement aligns with the last date of the original delivery order. The purchase involves “Not specified” location data, but is positioned within IOCL Panipat infrastructure and SAP-code-driven component categories. Unique bid terms emphasize fixed-rate pricing for potential scope expansion and a need for clear BOM alignment to SAP standards.

Technical Specifications & Requirements

  • Items: 6 total listed by SAP codes above; exact quantities not disclosed
  • Categories: Spare kit components; FLEXCON PCB variants; servo gauge parts; VITO TMP probe units
  • Standards/Compliance: Not explicitly specified in the data; bidders should align with SAP code item descriptions and IOCL procurement norms
  • Delivery/Scope: Plant-supplied goods only; delivery-period adjustments computed as (increased quantity / original quantity) × original delivery period with a minimum 30 days; option clause permits 25% quantity variation
  • Price/ATC: Bid price to include all costs; contract rates apply for additional quantity during currency of contract

Terms, Conditions & Eligibility

  • EMD/Security: Amount not disclosed in data; bidders should confirm with IOCL Panipat tender terms
  • Delivery Timeline: Extended delivery time rules defined; base delivery period from last date of original DO
  • Payment Terms: Not specified in the provided data; bidders must verify terms in ATC document
  • Documentation: Scope states “Only supply of Goods”; ATC and OEM authorizations to be reviewed in bidders’ submission
  • Option Clause: Up to 25% quantity variation during contract; extended time proportional to quantity change with minimum 30 days
  • Warranty/Penalties: Not specified in the data; check ATC for performance penalties and warranty stipulations

Key Specifications

  • Product/service names: Spare Kit per SAP CODE 8134992113; FLEXCON PCB per SAP CODE 8134522093; FLEXCON PCB HART per SAP CODE 8136430141; HCI BPM per SAP CODE 8134521841; SERVO GAUGE DISPLACER per SAP CODE 8136431803; 764 VITO TMP PROBE per SAP CODE 8136439103

  • Quantities: Not disclosed in BOQ; total items: 6; no unit values provided

  • Estimated value: Not specified; EMD amount not disclosed

  • Delivery location: IOCL Panipat Refinery (Panipat, Haryana) implied; exact site address not provided

  • Standards/requirements: SAP-code alignment; no explicit standards (ISI/ISO/BIS) listed in data

  • Warranty/AMC: Not specified in data; review ATC for minimum warranty terms

  • OEM/Brand: None stated; verify if specific OEM authorizations are required in ATC

Important Clauses

Payment Terms

Not specified in data; check ATC for milestones, advance payments, and payment method specifics.

Delivery Schedule

Delivery starts after the original order's last date; quantity variation up to 25% with corresponding delivery-time adjustments; minimum 30 days for extended delivery.

Penalties/Liquidated Damages

Not detailed in data; refer to ATC for LD percentages and criteria, if applicable.

Bidder Eligibility

  • Demonstrated experience in supplying similar spare kit and PCB components to large refineries or PSU/CPSEs

  • GST registration and valid GST returns; PAN verification

  • Financial stability evidenced by healthy financial statements or turnover thresholds

  • Compliance with SAP-code-based product categories and ability to meet delivery timelines

  • Availability of OEM authorizations if required by ATC

Documents 7

GeM-Bidding-8526133.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 6 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Spare Kit as per SAP CODE 8134992113 As Per RFQ Item no. 10 5 ea malikvk 180
2 FLEXCON PCB as per SAP CODE 8134522093 As Per RFQ Item no. 20 1 ea malikvk 180
3 FLEXCON PCB HART as per SAP CODE 8136430141 As Per RFQ Item no. 30 1 ea malikvk 180
4 HCI BPM as per SAP CODE 8134521841 As Per RFQ Item no. 40 1 ea malikvk 180
5 SERVO GAUGE DISPLACER as per SAP CODE 8136431803 As Per RFQ Item no. 50 2 ea malikvk 180
6 764 VITO TMP PROBE as per SAP CODE 8136439103 As Per RFQ Item no. 60 1 ea malikvk 180

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply of spare parts and PCB components

4

Financial statements or bank statements to establish financial capacity

5

EMD submission document as per ATC (amount and mode defined therein)

6

Technical bid documents showing compliance with SAP codes 8134992113, 8134522093, 8136430141, 8134521841, 8136431803, 8136439103

7

OEM authorization letters (if required by ATC) for supplied components

8

Purchase preference or vendor registration documents (if applicable)

Technical Results

S.No Seller Item Date Status
1HONEYWELL AUTOMATION INDIA LIMITED   Under PMA-13-11-2025 10:06:37Evaluated

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for IOCL Panipat spare kit tender 2025 in Panipat?

Bidders must submit all goods-only bid documents aligned to SAP codes 8134992113, 8134522093, 8136430141, 8134521841, 8136431803, 8136439103. Ensure OEM authorizations if required, GST and PAN, financial statements, and EMD per ATC. Review the ATC for delivery timelines, quantity variation up to 25%, and price inclusivity for potential added quantities.

What documents are required for IOCL Panipat procurement bid 2025?

Submit GST certificate, PAN card, experience certificates of similar supply, financial statements, EMD documents, technical bid showing SAP-code alignment, OEM authorizations if applicable, and any procurement-specific forms attached in the ATC. Ensure all documents reflect the six SAP-code items and quantity flexibility terms.

What are the delivery terms for IOCL Panipat spare parts tender?

Delivery begins from the last date of the original delivery order; quantity may be increased by up to 25% at contracted rates. The extended delivery period is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days; extensions may occur within the contract duration.

Which SAP codes are referenced in IOCL Panipat PCB procurement?

The tender references six SAP codes: 8134992113 (Spare Kit), 8134522093 (FLEXCON PCB), 8136430141 (FLEXCON PCB HART), 8134521841 (HCI BPM), 8136431803 (SERVO GAUGE DISPLACER), and 8136439103 (764 VITO TMP PROBE). Ensure BOM alignment and catalog match for all items in the bid.

What are the payment terms for IOCL Panipat tender 2025?

Payment terms are not specified in the provided data; bidders must refer to the ATC document for exact payment milestones, modes (DD/RTGS), and any advance or milestone-based payments tied to delivery or inspection.

What standards or certifications are required for IOCL Panipat spare parts?

No explicit standards are listed in the tender data; bidders should adhere to SAP-code item descriptions and IOCL procurement norms, and check ATC for any required OEM, ISI, ISO, BIS, or other certifications if applicable to the six item codes.

How to verify eligibility for IOCL Panipat procurement in Haryana 2025?

Verify experience in supplying refinery-grade spare parts and PCBs, ensure GST/PAN validity, secure OEM authorizations if required, and confirm the ability to meet delivery timelines with capacity to scale up by 25% under the option clause.

What is the scope of supply for IOCL Panipat PCBs and spare kit?

Scope is limited to the supply of goods only; no installation services described. Bidders must provide price-inclusive quotes for the six SAP-code items and ensure BOM conformity, with delivery terms and extended-time provisions as per the option clause.