Hindustan Petroleum Corporation Ltd Access Control Software & Barriers Tender Pune Maharashtra 2026 - Face Recognition, QR Devices & Dual Lane Barriers
Progress
Quantity
19
Category
Software for Access control In- out System
Bid Type
Two Packet Bid
Key Highlights
- • Private entity: Hindustan Petroleum Corporation Ltd (HPCL)
- • Location: Pune, Maharashtra
- • Scope: access control software, barriers, face recognition API integration, QR devices, 3-year domain hosting
- • Delivery flexibility: quantity variation up to 25% during contract and currency
- • Electrical/IT infrastructure: desks with UPS and smart TVs for gates
- • ATC-driven terms: delivery period calculations with minimum 30 days
- • 3-year domain hosting and SOP board provisions
- • No explicit EMD amount disclosed in available data
Categories
28
Tender Overview
Organization: Hindustan Petroleum Corporation Ltd. Location: Pune, Maharashtra 410301. Product/Service: Software for access control in-out system, barriers installation, API integration for face recognition and QR devices, 3-year domain hosting, dual-lane flap and turnstile barriers, drivers entry/exit devices, 1000-person database, office desktops with UPS, and SOP boards. Scope & Value: 12 BOQ items with unspecified quantities; overall procurement encompasses software, hardware, and service charges. Key Differentiator: Integrated solution including hardware barriers, biometric/QR, and hosting over a multi-year domain. Tender Context: Generic Buyer Added Terms include quantity variation up to 25% during contract and extended delivery time calculations.
Technical Specifications & Requirements
- Category covers: access control software, barrier installation charges, API integration for Face Recognition and QR, Domain hosting for 3 years, Dual Lane flap barriers, Dual Lane turnstile barriers, Face Recognition device, QR/ Fingerprint board, Card-based access for drivers, 1000-person database, Desktop PCs with UPS, 01 Smart TV for main gate, 01 Smart TV for license gate, SOP board with printed SOP.
- No explicit technical specifications or standards published in the tender data; bidders should infer from listed items and ATC.
- Notable conditions: 25% quantity variation allowed; delivery period adjustments based on original vs extended periods; extended time formula applies with a minimum of 30 days.
- Delivery feasibility: dependent on contractor’s ability to integrate software with barriers and devices; OEM authorizations and integration capabilities implied by scope.
Terms, Conditions & Eligibility
- EMD amount not disclosed in the available data; bidders must verify during submission.
- Delivery Terms: Option clause enables +25% quantity variation; delivery time recalculated as (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days.
- Payment Terms: Not specified in the provided excerpt; bidders should review ATC for schedule.
- Documentation: OEM authorization, GST, PAN, experience certificates, and financial statements expected per typical HPCL procurement practices; check ATC for exact list.
- Warranty/Penalties: Not detailed in the provided data; verify in ATC for LD or warranty terms.
- Eligibility: Experience in integrated access control systems and hosting services is implied; formal criteria to be confirmed in ATC.
Key Specifications
-
Product/service names: access control software, dual lane flap barriers, dual lane turnstiles, face recognition devices, QR/ fingerprint devices, card-based driver access
-
Quantities/scale: 12 BOQ items with unspecified quantities
-
EMD/estimated value: not disclosed in tender data
-
Experience: integrated access control system deployment and hosting
-
Standards: not specified; ensure IS/IEEE compatibility where applicable
-
Delivery: option clause enables 25% quantity variation; extended delivery time formula
-
Warranty/AMC: not detailed; verify in ATC
Terms & Conditions
-
Option Clause: +25% quantity variation during contract at contracted rates
-
Delivery time: based on original/extended delivery period with minimum 30 days
-
EMD and payment terms: details not in excerpt; must confirm via ATC
Important Clauses
Payment Terms
Payment terms to be confirmed in ATC; bidders should prepare for milestone or post-delivery payments as per HPCL norms
Delivery Schedule
Delivery period begins after order; extended period calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
LD/penalties not specified in excerpt; verify in ATC for adherence and calculation method
Bidder Eligibility
-
Experience in integrated access control systems with barrier and biometric/QR integrations
-
Ability to provide hosting/domain services for 3 years
-
Demonstrated OEM authorizations for access control devices and software
-
Financial stability evidenced by suitable turnover documentation
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Software for Access control In- out System , Service and Installation charges for barriers and Software , API Integration for Face Recognition and QR Devices , Domain and Hosting for 03 Years , Flap Barriers Dual Lane , Turnstile Barriers Dual Lane , Face Recognition Device and PLC Circuit Board for QR Face Fingerprint , Card Based Access Control Device For Drivers Entry and Exit , Database Collection for 1000 People , Computer Desktop with CPU and UPS , Smart TV 01 for Main Gate and 01 for License Gate , SOP Board With Printed SOP
Authority Records
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Documents 6
GeM-Bidding-8883888.pdf
Main Document
Other Documents
OTHER
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
12 Items Sign in to view GEM price trends Sign in for GEM prices
Software for Access control In- out System
As per tender document
Service and Installation charges for barriers and Software
As per tender document
API Integration for Face Recognition and QR Devices
As per tender document
Domain and Hosting for 03 Years
As per tender document
Flap Barriers Dual Lane
As per tender document
Turnstile Barriers Dual Lane
As per tender document
Face Recognition Device and PLC Circuit Board for QR Face Fingerprint
As per tender document
Card Based Access Control Device For Drivers Entry and Exit
As per tender document
Database Collection for 1000 People
As per tender document
Computer Desktop with CPU and UPS
As per tender document
Smart TV 01 for Main Gate and 01 for License Gate
As per tender document
SOP Board With Printed SOP
As per tender document
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Software for Access control In- out System | As per tender document | 1 | ls | cstewari | 30 | |
| 2 | Service and Installation charges for barriers and Software | As per tender document | 1 | ls | cstewari | 30 | |
| 3 | API Integration for Face Recognition and QR Devices | As per tender document | 1 | ls | cstewari | 30 | |
| 4 | Domain and Hosting for 03 Years | As per tender document | 1 | ls | cstewari | 30 | |
| 5 | Flap Barriers Dual Lane | As per tender document | 2 | eac | cstewari | 30 | |
| 6 | Turnstile Barriers Dual Lane | As per tender document | 1 | eac | cstewari | 30 | |
| 7 | Face Recognition Device and PLC Circuit Board for QR Face Fingerprint | As per tender document | 4 | eac | cstewari | 30 | |
| 8 | Card Based Access Control Device For Drivers Entry and Exit | As per tender document | 2 | eac | cstewari | 30 | |
| 9 | Database Collection for 1000 People | As per tender document | 1 | ls | cstewari | 30 | |
| 10 | Computer Desktop with CPU and UPS | As per tender document | 1 | ls | cstewari | 30 | |
| 11 | Smart TV 01 for Main Gate and 01 for License Gate | As per tender document | 2 | eac | cstewari | 30 | |
| 12 | SOP Board With Printed SOP | As per tender document | 2 | eac | cstewari | 30 |
Required Documents
GST registration certificate
PAN card
Experience certificates for similar access control projects
Financial statements (past 3 years)
EMD/Security deposit proof (as per ATC)
Technical bid documents and OEM authorizations
Software/hardware integration certifications (if any)
Documentation for domain hosting service capability
Corrigendum Updates
1 Update Update
Extended Deadline
05-Feb-2026, 5:00 pm
Opening Date
05-Feb-2026, 5:30 pm
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | CIDROY TECHNOLOGIES LLP Under PMA | - | 05-02-2026 11:15:50 | |
| 2 | EWIT INFOTECH Under PMA | - | 03-02-2026 15:46:25 | |
| 3 | HOUSTON SYSTEMS PRIVATE LIMITED Under PMA | - | 05-02-2026 16:38:04 | |
| 4 | MANASVI TECH SOLUTIONS PRIVATE LIMITED Under PMA | - | 03-02-2026 16:57:17 | |
| 5 | VAIBHAVI ENTERPRISES Under PMA | - | 05-02-2026 12:49:58 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | EWIT INFOTECH(MII) Under PMA | Item Categories : Software for Access control In- out System,Service and Installation charges for barriers and Softwa | |
| L2 | VAIBHAVI ENTERPRISES (MSE,MII)( MSE Social Category:SC ) Under PMA | Item Categories : Software for Access control In- out System,Service and Installation charges for barriers and Softwa | |
| L3 | MANASVI TECH SOLUTIONS PRIVATE LIMITED (MSE,MII)( MSE Social Category:SC ) Under PMA | Item Categories : Software for Access control In- out System,Service and Installation charges for barriers and Softwa | |
| L4 | HOUSTON SYSTEMS PRIVATE LIMITED (MII) Under PMA | Item Categories : Software for Access control In- out System,Service and Installation charges for barriers and Softwa | |
| L5 | CIDROY TECHNOLOGIES LLP (MSE,MII)( MSE Social Category:General ) Under PMA | Item Categories : Software for Access control In- out System,Service and Installation charges for barriers and Softwa |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for HPCL Pune access control tender 2026 with face recognition?
Bidders must submit GST, PAN, experience certificates, financial statements, EMD proof, and OEM authorizations; ensure capability for software integration with facial recognition, QR devices, and dual-lane barriers. Review ATC for delivery terms and 25% quantity variation, and provide hosting details for 3-year domain services.
What documents are required for HPCL access control bid in Pune?
Required documents include GST registration, PAN, experience certificates for similar deployments, financial statements, EMD proof, technical bid with OEM authorizations, and proof of hosting capability for 3 years. ATC may specify additional vendor registrations and certifications.
What are the delivery terms for HPCL dual lane barrier procurement?
Delivery terms permit up to 25% quantity variation at contracted rates. The extended delivery period is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; original schedule must be confirmed in order documentation.
Which standards or certifications are required for HPCL face recognition devices?
Tender data does not specify explicit standards; bidders should ensure ISI/ISO compatibility where applicable and provide OEM authorizations for face recognition devices and access control hardware to satisfy integration requirements.
When is the HPCL Pune tender deadline for submission?
Deadline details are not provided in the excerpt; bidders must consult the ATC attachment and procurement portal for exact dates and submission formats, ensuring all mandatory documents are ready.
What is the scope of hosting services in HPCL access control tender 2026?
Scope includes domain hosting for 3 years, API integration for face recognition and QR devices, and database management for up to 1000 people; bidders should confirm hosting SLA, uptime guarantees, and data security provisions in the technical bid.
How to verify eligibility criteria for HPCL access control equipment bid?
Confirm prior experience in integrated access control deployments, provide project references, ensure financial credibility with statements, and submit OEM authorizations; verify required certifications and ensure ability to meet 3-year hosting and 25% quantity variation conditions.
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Unlock Tender Documents
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Documents 6
GeM-Bidding-8883888.pdf
Main Document
Other Documents
OTHER
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS