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Director, Agriculture & Food Production Bhubaneswar desktop computers, AVRs, MFPs Kendujhar Odisha 2026 - ISO 9001/ISO 45001 etc.

Bid Publish Date

06-Apr-2026, 6:11 pm

Bid End Date

16-Apr-2026, 7:00 pm

Location

KENDUJHAR , ODISHA
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Progress

Issue06-Apr-2026, 6:11 pm
Technical16-04-2026 06:54:06
Financial
AwardCompleted
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Quantity

14

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Key Highlights

  • • OEM should maintain a local service centre within Odisha (consignee state)
  • • Technical compliance must be on OEM letter head at bid submission
  • • Mandatory OEM authorization at bid submission
  • • ISO 9001, ISO 14001, ISO 27001, ISO 20001, ISO 45001 certificates required
  • • Declaration on non‑blacklisting required on bidder’s letter head
  • • GST registration, PAN, last three IT Returns, and incorporation/partnership certificates required
  • • Bidder must have Odisha registered office, proof to be submitted during bid
  • • Imported products require India‑based OEM with registered aftersales support

Categories 5

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE UPS ATM MICRO CONTROLLER

Tender Overview

Organization: Director, Agriculture & Food Production, Bhubaneswar; Location: Kendujhar, Odisha (758001); procurement of Entry and Mid Level Desktop Computers, Line Interactive UPS with AVR (V2), and A4/Legal Size Multifunction Printers (MFPs). Estimated value and EMD not disclosed. The tender emphasizes OEMs with local service centers in Odisha, and requires technical compliance on OEM letterhead. The scope targets basic computing, uninterrupted power supply, and official document handling capabilities for department operations within the state. A key differentiator is the mandatory OEM authorization and multiple ISO certifications. The bid also calls for registered Odisha offices and specific corporate documentation. This procurement aligns with the Odisha government’s push for standardized IT assets across departments, ensuring post-warranty support within the state.

Technical Specifications & Requirements

  • Product categories: Entry/mid‑level desktops, line‑interactive UPS with AVR (V2), A4 and Legal size MFPs
  • Standards required: ISO 9001, ISO 14001, ISO 27001, ISO 20001, ISO 45001 (bid submission)
  • OEM requirements: Local service centre in Odisha; OEM authorization at bid submission; OEM letterhead technical compliance
  • Documentation: GST registration, PAN, last three IT Returns, Certificate of Incorporation/Partnership, certificate of registration office in Odisha
  • Additional clauses: Non‑blacklisting declaration; importer if applicable with India‑based aftersales support; OEM/Authorized Seller registered in India
  • Delivery/operation: Delivery timelines linked to original/order extensions; option for 25% quantity variation during contract

Terms, Conditions & Eligibility

  • EMD/variants: Not specified; ensure compliance with 25% quantity option and extended delivery period rules
  • Experience/turnover: Must have ongoing Odisha presence; ISO certifications required at bid submission
  • Documents to submit: GST, PAN, IT Returns (last 3 years), incorporation/partnership proof, Odisha registered office proof, OEM authorization
  • Warranty/after‑sales: OEM service capability within Odisha; aftersales support obligations implied by service center requirement
  • Penalties: Delivery extensions governed by option clause; LD specifics not stated; adherence to delivery schedule mandatory

Key Specifications

  • Product category: Entry/mid‑level desktop computers

  • Product category: Line Interactive UPS with AVR (V2)

  • Product category: A4 and Legal Size Multifunction Printers (MFPs)

  • Standards: ISO 9001, ISO 14001, ISO 27001, ISO 20001, ISO 45001

  • Delivery terms: 25% quantity variation allowed; extended delivery period rules

  • Location requirement: Odisha registered office; local service centre in Odisha

Terms & Conditions

  • OEM must have a local Odisha service centre and authorized presence

  • Bid submission requires OEM technical compliance on letter head and OEM authorization

  • ISO certifications and Odisha‑specific documentation are mandatory

Important Clauses

Payment Terms

Not specified in tender; standard government procurement terms applicable after contract award

Delivery Schedule

Delivery period starts from the last date of original delivery order; option to extend with increased quantity; minimum 30 days extension when applicable

Penalties/Liquidated Damages

Penalty terms not explicitly stated; adherence to delivery timelines and option clause implied

Bidder Eligibility

  • Bidder must have Odisha registered office and Odisha presence

  • OEM must provide local service centre in Odisha

  • Must submit OEM authorization and technical compliance on letter head

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Entry and Mid Level Desktop Computer (Q2) , Line Interactive UPS with AVR (V2) (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2)

Authority Records

AGRICULTURE AND FARMERS EMPOWERMENT DEPARTMENT

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Documents 2

GeM-Bidding-9194571.pdf

Main Document

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Administrative Reforms Government Of Odisha Desktop Computer, A4 & MFP, NABARANGAPUR Odisha 2026 Tender

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NABARANGAPUR, ODISHA

Posted: 18 April 2026
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GEM

Required Documents

1

GST registration certificate

2

PAN card

3

Last three years IT Returns

4

Certificate of Incorporation/Partnership certificate

5

Proof of Odisha registered office

6

OEM authorization certificate

7

Technical compliance on OEM letter head

8

Non‑blacklisting declaration

9

Any local service centre proof in Odisha

Technical Results

S.No Seller Item Date Status
1
BANDHU4U SERVICES PRIVATE LIMITED   Under PMA
Make : hp Model : HP 280 G9 MT i5 12400 Win11P 16512SSD3 21.5" IPS16-04-2026 06:54:06
2
COAGULATE GLOBAL SOLUTIONS PRIVATE LIMITED   Under PMA
Make : acer Model : Veriton M200-P50007-04-2026 12:25:28
3
EURIKA ENTERPRISES   Under PMA
Make : acer Model : Veriton M200-P50013-04-2026 12:22:21
4
GLOBAL   Under PMA
Make : hp Model : HP 285 G8 MT R5 5600G DOS 16512SSD3 ODD wifi 19.5"16-04-2026 15:43:30
5
M/S UTKAL COMPUTER CARE   Under PMA
Make : hp Model : HP 280 G9 MT i5 12400 Win11P 16512SSD3 21.5" WIFI16-04-2026 15:46:20
6
Mahi enterprise   Under PMA
Make : hp Model : HP 285 G8 MT R5 5600G Win11P 16512SSD3 21.5"IPS16-04-2026 13:27:11
7
ODITRADE TECHNO PRIVATE LIMITED   Under PMA
Make : hp Model : HP 285 G8 MT R5 5600G DOS 16512SSD3 ODD wifi 19.5"16-04-2026 15:32:29

Financial Results

Rank Seller Price Item
L1
M/S UTKAL COMPUTER CARE   Under PMA
Item Categories : Entry and Mid Level Desktop Computer,Line Interactive UPS with AVR (V2),A4 and Legal Size Multifunc
L2
ODITRADE TECHNO PRIVATE LIMITED   Under PMA
Item Categories : Entry and Mid Level Desktop Computer,Line Interactive UPS with AVR (V2),A4 and Legal Size Multifunc
L3
GLOBAL   Under PMA
Item Categories : Entry and Mid Level Desktop Computer,Line Interactive UPS with AVR (V2),A4 and Legal Size Multifunc

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for desktop computer and UPS tender in Kendujhar Odisha 2026?

Bidders must ensure Odisha registered office, obtain OEM authorization, and submit technical compliance on OEM letterhead. Provide GST, PAN, last three IT Returns, and incorporation certificate. Include ISO certifications (ISO 9001, 14001, 27001, 20001, 45001) and declare non‑blacklisting. Delivery terms follow option clause with 25% quantity variations.

What documents are required for Odisha agriculture procurement bid 2026?

Submit GST certificate, PAN, last three IT Returns, Certificate of Incorporation/Partnership, Odisha registered office proof, OEM authorization, and OEM technical compliance on letterhead. Include non‑blacklisting declaration and any local service center proof in Odisha. Ensure availability of aftersales support within India.

Which ISO standards are mandatory for the Odisha tender bid?

Mandatory standards include ISO 9001, ISO 14001, ISO 27001, ISO 20001, and ISO 45001. These must be submitted at bid submission along with OEM authorization and evidence of technical compliance on the OEM letterhead.

What is the delivery extension policy in this Kendujhar tender?

The option clause allows up to 25% quantity variation during contract and extended delivery period. Additional time is calculated as ( Increased quantity ÷ Original quantity ) × Original delivery period, minimum 30 days, with possible extension up to the original delivery period.

What are the product categories in this Odisha procurement?

Categories include Entry and Mid Level Desktop Computers, Line Interactive UPS with AVR (V2), and A4 and Legal Size Multifunction Printers (MFPs). All items require OEM authorization, local Odisha service support, and adherence to specified ISO standards.

What is required for OEM authorization in bid submission Odisha?

Submit OEM authorization with technical compliance on the OEM letterhead during bid submission. The OEM must have a local service center in Odisha and register a presence in India for aftersales support. Importers must provide India‑based registered office proof.

What are the key eligibility criteria for Odisha agricultural IT equipment?

Eligibility includes Odisha office registration, OEM authorization, local service center in Odisha, and compliance with ISO 9001/14001/27001/20001/45001. Submit GST, PAN, last three IT Returns, and incorporation proof. Ensure non‑blacklisting declaration is included.

How to verify OEM technical compliance for this tender?

Obtain an official OEM letterhead document confirming technical compliance with desktop, UPS, and MFP products. Include product specifications, warranty terms, and service commitments. Ensure the letter clearly references IS and OEM model numbers aligned to the tender items.

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