Indian Army Polo Simulator with Fence Ball Delivery Tender Uttarakhand 2026 - 3-Year Warranty, 25% Quantity Option, AMC 1%/yr
Bid Publish Date
31-Oct-2026, 5:56 pm
Bid End Date
10-Nov-2026, 6:00 pm
Location
Progress
Key Highlights
- • Vendor must confirm a registered Indian office for imported polo simulator OEM after-sales support
- • AMC option: 4 years at an annual rate not exceeding 1% of contract price, with performance security implications
- • 3-year warranty from final acceptance; OEM warranty certificates required at delivery
- • Quantity variation allowed up to 25% during contract and currency extension periods
- • Delivery extension calculations: (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days
- • Scope includes supply, installation, testing, commissioning, and operator training with statutory clearances if required
Tender Overview
The Indian Army (Department Of Military Affairs) invites bids for a Polo simulator with fence ball delivery, to be supplied and commissioned at Uttarakhand (244711). The contract scope includes supply, installation, testing, commissioning, and operator training, with statutory clearances if required. A key differentiator is the option clause allowing up to 25% quantity variation at contracted rates, and a delivery period linked to original timelines plus a minimum 30-day cushion. The winner must provide OEM-backed after-sales support for India, and an AMC post-warranty period. The tender emphasizes on-site warranty, 3-year product warranty, and a structured 4-year AMC at a cap of 1% of contract price annually. Unique terms include performance security adjustments tied to AMC acceptance and forfeiture risks if AMC is not pursued. Location and purpose reflect a defense-scale polo training solution with installation at the consignee location.
- Organization: Indian Army (Department Of Military Affairs)
- Product/Service: Polo simulator with fence ball delivery (supply, installation, testing, commissioning, operator training)
- Location: Uttarakhand, 244711
- Estimated Value/EMD: Not disclosed; scope includes warranty, AMC, and installation
- Delivery/Scope: On-site installation, training, any required statutory clearances, and long-term maintenance options
- Key Differentiator: 25% quantity option, post-warranty AMC at 1% annually
Technical Specifications & Requirements
- Scope of Supply: Supply, Installation, Testing, Commissioning of polo simulator with fence ball delivery; operator training; statutory clearances (if any)
- OEM/Support: Imported products require an Indian-registered OEM/authorized seller with after-sales service in India
- Warranty: 3-year warranty from final acceptance; OEM certificates required at delivery; breakdown rectification during warranty
- AMC: 4-year AMC post-warranty at rate not more than 1% of contract price per annum; AMC acceptance triggers performance security adjustments; 2% AMC performance security valid through AMC period plus 2 months
- Delivery Terms: Option to extend delivery period via calculated extension formula; minimum 30 days extension if needed
- ATC/ATC Document: Upload of OEM/ATC confirmation and undertaking to provide AMC
- Delivery Location: Consignee location in Uttarakhand; installation and testing included
Terms, Conditions & Eligibility
- EMD/Bid Security: Not disclosed in data; bidders must satisfy standard EMD/guarantee terms per ATC
- Delivery Timeline: Delivery period as per original order with option adjustments; extended timeframe governed by the option clause
- Warranty & AMC: 3-year product warranty; optional 4-year AMC at <=1% annual contract price; performance security adjustments linked to AMC acceptance
- Pricing Scope: Bid price includes supply, installation, testing, commissioning, and operator training; all statutory clearances if applicable
- OEM/Service: Imported items require registered Indian office for after-sales; submit proof
- Documentation: Technical compliance certificates, OEM authorizations, warranty certificates, and AMC undertakings to be submitted with bid
- Penalties/Contracts: Performance security return linked to AMC compliance; extension clauses subject to contract terms
Key Specifications
-
Product: Polo simulator with fence ball delivery
-
Warranty: 3 years from final acceptance
-
AMC: 4 years at <= 1% of contract price per annum
-
Delivery: On-site installation at consignee location in Uttarakhand
-
Option Clause: Up to 25% quantity variation during and after contract
Terms & Conditions
-
Option for 25% quantity variation at contracted rates
-
3-year warranty with 4-year AMC at 1% annual rate
-
OEM-backed after-sales support in India with required certifications
Important Clauses
Payment Terms
Payment terms tied to delivery milestones and AMC acceptance; performance security adjustments post-warranty
Delivery Schedule
Delivery period follows original timeline with potential extension via option clause; minimum 30 days extended time when applicable
Penalties/Liquidated Damages
Penalties applicable for late delivery or non-compliance; performance security tied to AMC acceptance
Bidder Eligibility
-
Must have prior experience in supplying defense-grade simulators or similar training equipment
-
Must demonstrate GST registration and financial stability
-
Must provide OEM authorization and Indian after-sales service capability
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Warranty Period
4 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Polo simulator with fence ball delivery
Advisory Bank
State Bank of India
ePBG Percentage
0.5%
ePBG Duration (Months)
38
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
UDHAM SINGH NAGAR
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | UDHAM SINGH NAGAR | UDHAM SINGH NAGAR | - | - | 1 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-10013587.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar polo simulator projects
Financial statements or turnover documentation
EMD/Security deposit submission proof
Technical bid documents and OEM authorizations
OEM/Authorised seller confirmation for after-sales service in India
Warranty certificates from OEM
AMC undertaking and performance security arrangements
Frequently Asked Questions
Key insights about UTTARAKHAND tender market
How to bid for the polo simulator tender in Uttarakhand 2026?
Bidders must submit GST, PAN, financials, experience certificates, OEM authorizations, and EMD as per ATC. Provide technical compliance and warranty certificates, ensure Indian OEM support for imported items, and include AMC undertaking. The bid covers supply, installation, testing, commissioning, operator training, and statutory clearances if required. Ensure option clause compliance for quantity variation up to 25%.
What documents are required for the polo simulator procurement bid 2026?
Required documents include GST registration, PAN card, experience certificates for similar projects, financial statements, EMD proof, technical bid, OEM authorization, and proof of Indian after-sales service for imported items. Also include OEM warranty certificates and an AMC undertaking with performance security details to be uploaded.
What are the warranty and AMC requirements for this defense tender?
The product carries a 3-year warranty from final acceptance. An optional 4-year AMC is available at a rate not exceeding 1% of contract price per year. Performance security may be adjusted upon AMC acceptance; AMC payments occur annually after service delivery. Warranty certificates must accompany delivery.
What is the quantity variation provision for this polo simulator contract?
The purchaser may increase or decrease the quantity up to 25% of the bid quantity at contracted rates. During currency, the same option may extend quantities up to 25% with time adjustments based on the original delivery period, subject to a minimum of 30 days.
What is required for OEM support if the product is imported?
Imported items must have an OEM or authorized seller with a registered office in India to provide after-sales service. Submit a certificate of registration and confirm Indian after-sales support as part of the bid, along with OEM warranty certificates.
When is the delivery period and how are extensions calculated?
Delivery starts from the last date of the original delivery order. If extended, the additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. The purchaser may extend up to the original delivery period during option exercise.
What are the key terms for payment and penalties in this tender?
Payment terms align with delivery milestones and AMC acceptance. A performance security system applies, with potential forfeiture if AMC is not pursued. Late delivery or non-compliance may trigger penalties as per the contract; ensure submission of all required documents to avoid non-payment.
What certifications or standards are required for compliance?
Bidders must provide OEM warranties and ensure Indian after-sales support. While IS/ISD standards are not specified in data, ensure compliance with standard defense procurement documentation, and attach any applicable warranty, OEM authorization, and service-certification documents to strengthen the bid.