Eastern Coalfields Limited procurement of 11-item category supplies Jharkhand 2026 with 25% option clause and FOR Rajmahal Area
Progress
Key Highlights
- • Bid quantity flexibility: 25% inc/dec during contract and currency delivery period
- • FOR destination delivery to Rajmahal Area Store, Lalmatia, Godda, Jharkhand 814165
- • Mandatory submission: PAN Card, GST Certificate, Cancelled Cheque, EFT Mandate
- • GST handling: bidder bears GST; reimbursement as per actuals or applicable rate with cap
- • ATC precedence: Buyer ATC overrides GEM terms; authentication with official seal required
- • 11-item procurement bundle with unspecified item-level specs; emphasis on eligibility and pricing
- • No explicit EMD value provided; standard bid security requirements implied
- • Price integrity: quoted prices must be lowest for Govt/PSU entities
Tender Overview
Eastern Coalfields Limited (Coal India Limited group) invites bids for an 11-item procurement package, with limited scope details. The contract uses a 25% option clause for quantity adjustments and specifies a FOR destination to Rajmahal Area Store, Depot Officer, Rajmahal Area, O/o Project Officer, Lalmatia, Godda, Jharkhand 814165. No explicit itemized specifications or estimated value are provided, but the structure implies a multi-item supply contract with fixed pricing through completion and a delivery framework anchored to the original delivery period. The tender emphasizes supplier eligibility, mandatory certifications, and official documentation, alongside GST handling and supplier financial integrity checks. The unique delivery terms and area-specific dispatch framework differentiate this tender from single-sku procurements and point toward a centralized government-store dispatch model.
- Target location and organization: Jharkhand, Rajmahal Area, ECL
- Product scope: 11 items (Item 1–Item 11) with unspecified technical details
- Key differentiator: option to increase/decrease quantity up to 25% at contracted rates
- Delivery context: FOR destination up to Rajmahal Area Store; installation/completion terms tied to delivery order timeline
- Compliance focus: mandatory certificates, GST considerations, and PAN/GST/EFT-related submissions
Technical Specifications & Requirements
- No explicit item-level specifications are disclosed in the tender excerpt
- Required documents emphasize formal authentication and financial standing, including PAN Card, GSTIN, and Cancelled Cheque; EFT Mandate required for bidder
- Delivery address is clearly defined: Rajmahal Area Store, Lalmatia, Godda, Jharkhand 814165
- Price condition: rates/Prices shall remain firm till completion of supply; price certification claiming “lowest prices” to Govt bodies
- Payment/acceptance details point to government-forced FOR origin and consignees, with supplier verification through official seals
- The ARBITER clause highlights that ATC supersede GEM terms; ensure compliance with all bid-specific terms
- The scope implies potential installation/commissioning if included in supply
Terms, Conditions & Eligibility
- EMD amount not specified; bidders must comply with standard bid security practices per ATC
- Economic eligibility: bidder must not be under liquidation or similar proceedings; provide undated undertaking
- Documentation: include PAN Card, GST Certificate, Cancelled Cheque, EFT Mandate; authenticated with official seal
- GST: supplier bears responsibility for GST applicability; reimbursement capped at applicable rate or quoted %
- Delivery: quantity adjustments allowed up to 25%; original delivery period governs extended periods
- Price/For: Prices to Rajmahal Area Store; rates must reflect lowest Govt prices; ATC supersedes
- Warranty/penalties: not detailed; ATC implies adherence to stated terms
- Compliance: failure to upload required documents risks rejection
Key Specifications
-
Item names: 11 items (Item 1–Item 11) with no explicit technical specs provided
-
Delivery location: Rajmahal Area Store, Lalmatia, Godda, Jharkhand 814165
-
Delivery terms: FOR destination up to Area Store; rates firm till completion
-
Pricing: supplier must certify lowest government prices on bills
-
Documentation: PAN, GST, Cancelled cheque, EFT mandate; authenticated with seal
Terms & Conditions
-
25% quantity flex allowed during contract and currency; delivery period adjustments
-
FOR destination delivery to Rajmahal Area Store; area-specific consignee details
-
Mandatory financial and identity documents; GST handling and EMD implications
Important Clauses
Payment Terms
Prices remain firm till completion; GST reimbursement as actuals or applicable rate, whichever is lower
Delivery Schedule
Delivery period begins from the last date of the original delivery order; option period calculated with extended time formula
Penalties/Liquidated Damages
Not explicitly stated; ATC supersedes GEM terms; adherence to delivery and installation timelines implied
Bidder Eligibility
-
Not under liquidation or court receivership
-
Must provide PAN, GST, and EFT Mandate
-
Must accept 25% quantity fluctuation and FOR Rajmahal destination terms
Tender Data
Bid Details
Quantity
90
Category
ITEM 5
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Inspection Required
No
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
ITEM 1 , ITEM 2 , ITEM 3 , ITEM 4 , ITEM 5 , ITEM 6 , ITEM 7 , ITEM 8 , ITEM 9 , ITEM 10 , ITEM 11
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Godda
Delivery Pincodes
814165
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vaibhav Sabar | 814165,Office of General Manager, Rajmahal Area, Dhankunda, Bara Simra, Distt: Godda, Jharkhand | Godda | Jharkhand | 814165 | 45 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-10055248.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
11 Items Sign in to view GEM price trends Sign in for GEM prices
ITEM 1
FLEXIBLE LINK PART NO. 79E5958
ITEM 2
TEMPERATURE GUAGE PART NO. 155IP81084
ITEM 3
ENGINE OIL PRESSURE GUAGE PART NO. 125IP81149
ITEM 4
DIGITAL MULTIMETER 0 TO 1000V DC. 0 TO 750V . AC
ITEM 5
T HANDLE PART NO. A 1152
ITEM 6
HOSE PART NO. 4355570
ITEM 7
HOSE PART NO. 4355107
ITEM 8
HOSE PART NO. 4408679
ITEM 9
O RING PART NO. A 811030
ITEM 10
SEAL KIT FOR BOOM CYLINDER PART NO. TE07247
ITEM 11
O RING PART NO. 4187308
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | ITEM 1 | FLEXIBLE LINK PART NO. 79E5958 | 45 | ea | [email protected] | 30 | |
| 2 | ITEM 2 | TEMPERATURE GUAGE PART NO. 155IP81084 | 10 | ea | [email protected] | 30 | |
| 3 | ITEM 3 | ENGINE OIL PRESSURE GUAGE PART NO. 125IP81149 | 10 | ea | [email protected] | 30 | |
| 4 | ITEM 4 | DIGITAL MULTIMETER 0 TO 1000V DC. 0 TO 750V . AC | 8 | ea | [email protected] | 30 | |
| 5 | ITEM 5 | T HANDLE PART NO. A 1152 | 6 | ea | [email protected] | 30 | |
| 6 | ITEM 6 | HOSE PART NO. 4355570 | 2 | ea | [email protected] | 30 | |
| 7 | ITEM 7 | HOSE PART NO. 4355107 | 1 | ea | [email protected] | 30 | |
| 8 | ITEM 8 | HOSE PART NO. 4408679 | 1 | ea | [email protected] | 30 | |
| 9 | ITEM 9 | O RING PART NO. A 811030 | 2 | ea | [email protected] | 30 | |
| 10 | ITEM 10 | SEAL KIT FOR BOOM CYLINDER PART NO. TE07247 | 1 | ea | [email protected] | 30 | |
| 11 | ITEM 11 | O RING PART NO. 4187308 | 4 | ea | [email protected] | 30 |
Categories
25
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Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT mandate certified by bank
Authentication stamp on all bid documents
Any certificates requested in ATC/Corrigendum
Documentation confirming non-liquidity (no liquidation/court proceedings)
Frequently Asked Questions
Key insights about JHARKHAND tender market
How to bid in the tender for 11 items in Jharkhand
Bidders must ensure PAN, GSTIN, Cancelled Cheque, and EFT Mandate are included; submit authenticated documents with official seal. Understand the 25% quantity option and FOR Rajmahal delivery terms; ensure prices are firm till completion and certify lowest govt-price compliance. Prepare full bidder profile and financial statements.
What documents are required for ECL Rajmahal tender submission
Required documents include PAN Card, GST Certificate, Cancelled Cheque, EFT Mandate certified by bank, official seal authentication on all bid documents, and any certificates requested in ATC/Corrigendum. Ensure non-liquidity declarations, and verify GST applicability before quoting. Attach all items to bid response.
What are the delivery terms for Rajmahal area store procurement
Delivery is FOR destination to Rajmahal Area Store, Lalmatia, Godda, Jharkhand 814165. Original delivery period governs extended periods, with additional time calculated as (increased quantity/original quantity) × original days, minimum 30 days. Ensure compliance with ATC for delivery and installation if scope includes commissioning.
How to ensure price compliance in this ECL tender
Prices must remain firm till completion of supply; certify on bills that quoted rates are lowest to all Govt/PSU entities including Coal India and its subsidiaries. GST reimbursement follows actuals or applicable lower rate. Include explicit price comparison and government pricing compliance in bid.
What is the expected item scope for the 11 items
The tender lists 11 items but provides no item-level specifications in the extract. Bidders should anticipate supplier categories aligned to depot-store replenishment and ensure capability to supply multiple items under a single contract. Request missing technical specs during clarification window if allowed.
What qualifies as eligible bidder for this Rajmahal tender
Eligibility hinges on formal financial and legal status: no liquidation, court proceedings, or bankruptcy; submission of PAN, GST and EFT mandates; authentic documentation with official seal; compliance with ATC terms; and acceptance of 25% quantity variation and FOR delivery terms.
What is the timeframe to complete supply under this tender
The original delivery period determines the schedule; extended time is calculated based on the increased quantity against the original quantity with a minimum of 30 days. Bidders should propose realistic delivery within the defined period and align with ARBITER ATC terms for timely completion.
How to verify GST terms and reimbursement under this bid
GST responsibility lies with the bidder; reimbursement is up to actuals or the applicable rate, whichever is lower, constrained to the quoted GST percentage. Confirm GST applicability before quoting and document the basis for reimbursement in the bid submission.