South East Central Railway Inverted Mirror Trolley Mounted Under Vehicle Search Mirror Convex Security Mirrors V2 Tender 2026
Bid Publish Date
23-Jan-2026, 8:28 am
Bid End Date
07-Feb-2026, 9:00 am
Location
Progress
Quantity
80
Bid Type
Single Packet Bid
Categories
4
Tender Overview
South East Central Railway, Indian Railways invites bids for the Inverted Mirror Trolley Mounted Under Vehicle Search Mirror Convex Security Mirrors V2 under the Q4 category. The scope covers supply of complete goods including mirrors, lighting, camera with IR sensors, and trolley assembly. Estimated value is not disclosed; inspection is post-receipt by the consignee; OEM authorization is mandatory with bid. This tender emphasizes a turnkey supply without installation, with pre-dispatch inspection optional per ATC. Suppliers must provide test reports and conformity documents at bid or on demand. Bidder must quote all costs in the bid price.
Key differentiators include mandatory OEM authorization on letterhead with signatory details, active email, mobile number, and company stamp for validity. The tender is positioned for suppliers capable of delivering a complete, tested mirror trolley system across Indian Railways’ procurement needs. Unique clauses require post-delivery verification and compliance with buyer’s QA demands.
Technical Specifications & Requirements
- Mirror Type and Shape: under-vehicle search mirror, convex design
- Dimensions: Length of Mirror (cm), Width of Mirror (cm) to be specified by bidder
- Lighting System: rechargeable battery with compatible charger/adaptor
- Camera: IR sensors, camera resolution (in MP), optical zoom, and additional camera features
- Trolley Details: wheel count, wheel dia, platform material, dimensions, telescopic rod details, and fixing type
- Telescopic Rods: adjustable length, type
- Salient Features and Buyer Specific Requirements: include warranty, after-sales service, and return/replacement terms
- Testing/Certification: lab testing for conformity; provide test reports on demand
- Warranty: as specified; after-sales turnaround time
- Documentation: OEM authorization certificate on letterhead with full signatory details
Terms, Conditions & Eligibility
- Scope: Supply of Goods only, no installation included
- Inspection: Post-receipt inspection by consignee; pre-dispatch NA
- OEM Authorization: Tender requires bid-specific OEM authorization with verifiable contact details; non-compliant bids risk rejection
- EMD/Payment: EMD amount not disclosed; payment terms to be clarified in ATC; ensure GSTIN/PAN and financials are in order
- Test Reports: Provide all relevant test reports and conformity documents at bid or on demand
- Warranty/Service Levels: Warranty duration and turnaround times to be defined; include after-sales support
- Compliance: Adhere to buyer’s QA and conformity checks; ensure manufacturer’s certification validity
Key Specifications
-
- Mirror Type: under-vehicle search mirror, convex
-
- Shape Of Mirror: convex, suitable for ground clearance checks
-
- Length of Mirror (cm): as per bidder specification, to be specified in technical bid
-
- Width of Mirror (cm): as per bidder specification
-
- Lighting System: rechargeable battery with provided charger/adaptor
-
- Camera: IR sensors, resolution in MP, optical zoom value
-
- Trolley Details: number of wheels, wheel diameter, platform/material, dimensions
-
- Telescopic Rods: type and adjustable length in cm
-
- Warranty: duration and scope per bidder
-
- Testing/Certification: lab testing to prove conformity; provide test reports
-
- OEM Authorization: required for bid validity
Terms & Conditions
-
EMD amount not disclosed; payment terms to be clarified in ATC
-
Post-receipt inspection by consignee; pre-dispatch NA
-
Mandatory bid-specific OEM authorization on company letterhead
-
Supply-only scope; no installation/integration service included
-
Provide conformity test reports and QA documentation on demand
Important Clauses
Payment Terms
Payment terms to be specified in the ATC; ensure alignment with post-delivery acceptance
Delivery Schedule
Delivery timelines to be confirmed; ensure ability to meet railways’ rollout schedule
Penalties/Liquidated Damages
Penalties to be defined in ATC for delays or non-conformity; ensure performance bond if required
Bidder Eligibility
-
Experience in supplying security mirror systems for railways or large institutions
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Verified OEM authorization with contactable details on company letterhead
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Strong financial statements and GST/PAN compliance
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Inverted Mirror Trolley Mounted Under Vehicle Search Mirror Convex Security Mirrors (V2) (Q4)
Authority Records
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Documents 3
GeM-Bidding-8844631.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Mirror | Mirror Type | Plane |
| Mirror | Shape Of Mirror | Rectangular |
| Mirror | Length of Mirror (cm) | 25 to 30 |
| Mirror | Width of Mirror (cm) | 25 to 30 |
| Mirror | Other Features | Removable protecting shield made of waterproof cloth and high density poly urethane foam provided over the mirror to protect it during transportation, Adjustable- inspection mirror can be swiveled and locked securely into required place, NA |
| Lighting System | Lighting system | Lighting system comprising LED Light / Torch (3 Volt, 5 Watts) with adjustable mounting for focusing / Aligning with mirror is provided |
| Lighting System | Type of rechargeable Battery | Li-Ion |
| Lighting System | Suitable charger / adaptor provided | Yes |
| Camera | Camera with IR Sensors | Without |
| Camera | Camera Resolution (in Mega Pixel) | 0 |
| Camera | Optical Zoom of Lens | 2X, 4X, 6X, 8X, 10X, 12X, 16X, 20X, NA Or higher |
| Camera | Other Camera Features | NA |
| Trolley Details | Number of Wheels in the trolley (nos) | 0 |
| Trolley Details | In case of adjustable / swivel type of fixing, Dia of wheels of the trolley | 30.0 |
| Trolley Details | Material of Trolley Platform and telescopic rods and handle | Weatherproof powder coated steel |
| Trolley Details | Dia of front wheels of the Trolley, In case of fixed type of fixing (cm) | 0.0 |
| Trolley Details | Material of Trolley Wheels | Poly Carbonate or Polyurethane |
| Trolley Details | Dia of rear wheels of the Trolley, In case of fixed type of fixing, (cm) | 0.0 |
| Trolley Details | Trolley Dimensions (cm) | 44.0 |
| Trolley Details | Other features | NA |
| Telescopic Rods | Type of Telescopic Rod | Aluminium Extension rod |
| Telescopic Rods | Adjustable length of the telescopic rods (cm) | 50 |
| Telescopic Rods | Other Feature | Non-rotational, Rubber grip on pole |
| Salient Features | Salient Features | NA |
| Salient Features | Other Salient Features | NA |
| Buyer Specific Requirements | Buyer Specific Requirements | NA |
| Warranty | Warranty | 1 Year, 2 Year, 3 Year Or higher |
| Warranty | After sales service ( Turn Around Time) | Within 24 hours Or higher |
| Warranty | Other Services Provided ( Inclusive in the scope of supply) | 24*7 Customer Online Service |
| Reports and Certification | Type of lab which carried out Test of Complete Product to prove the conformity of product as per specification | OEM certificate |
| Reports and Certification | Agree to provide all relavant documents Test Report/supporting document /reports to the buyer at the time of bidding or on demand | Yes |
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar mirror trolley supply
Financial statements (last 2 years)
EMD/Security deposit documents
Technical bid documents showing conformity to specifications
OEM authorization on company letterhead with signatory details (name, designation, active email, mobile, company stamp)
Product test reports and conformity certificates
Any additional bidder qualifications requested in ATC
Frequently Asked Questions
Key insights about CHHATTISGARH tender market
How to bid for the mirror trolley tender in India 2026?
Bidders must submit GST, PAN, financials, and experience certificates along with a bid-specific OEM authorization. Ensure conformity with IR requirements and provide post-delivery conformity reports; the OEM authorization must be on company letterhead with signatory details and stamps. The EMD amount is not disclosed in the data and will be clarified in ATC.
What documents are required for the security mirror tender?
Prepare GST certificate, PAN card, experience certificates for similar supply, last two years’ financial statements, EMD documentation, technical bid demonstrating conformity to mirror and camera specs, OEM authorization on letterhead, and test reports. Ensure post-demand conformity reports are ready for submission.
What are the technical specifications for the mirror trolley?
Specifications include convex mirror design with specified length and width, rechargeable lighting with charger, IR camera with MP resolution and optical zoom, trolley with wheel specs, platform/material details, and telescopic rod details. Conformity requires test reports and OEM authorization; exact dimensions to be provided in the technical bid.
When is the delivery deadline for this procurement?
Delivery schedule is defined in ATC; post-receipt inspection is by consignee, with no pre-dispatch inspection required unless specified. Bidder to confirm available lead times and provide a realistic delivery plan aligned with railway requirements in the technical bid.
What are the EMD requirements and payment terms?
EMD amount is not disclosed in the available data and will be clarified in ATC. Payment terms will be described in ATC; suppliers should be prepared for vendor payment terms after acceptance of goods, with post-delivery verification by the consignee.
What is required for OEM authorization in this tender?
Bid must include an OEM authorization certificate on the vendor’s letterhead, containing the authorized signatory’s full name, designation, active email, mobile number, and company stamp. The certificate must be verifiable with the OEM directly if required.
Which labs are acceptable for conformity testing of the mirror trolley?
The tender requires a recognized lab to conduct tests proving conformity to the specifications; the specific lab type is not named, but the firm should provide the test report or conformity certificates at bid or on demand and ensure the lab is acceptable to the buyer.
What eligibility criteria must bidders meet for this procurement?
Bidders should have prior experience supplying similar security mirror systems, demonstrate OEM authorization, provide financial documentation, and show capability to support post-sales service. Compliance with supplier QA and testing standards is essential for bid evaluation.
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Documents 3
GeM-Bidding-8844631.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS