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GEM

Indian Army Fleet Management Software & Windows 11 Pro Tender 2025 - PDF Editor, ISI Standards, RM 2025

Bid Publish Date

19-Nov-2025, 1:00 pm

Bid End Date

29-Nov-2025, 6:00 pm

Location

BATHINDA , PUNJAB

Progress

Issue19-Nov-2025, 1:00 pm
Technical28-11-2025 13:43:01
Financial
AwardCompleted
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Quantity

22

Category

Fleet Management Software

Bid Type

Two Packet Bid

Key Highlights

  • • Vendor must demonstrate 3 years govt/PSU supply experience for fleet management, PDF editing, or Windows licensing
  • • Option clause allows up to 25% quantity increase during contract and currency at the same rates
  • • Delivery/installation to be performed at consignee addresses; extended delivery rules apply
  • • GST handling limited to actuals or quoted rate; bidder bears GST calculation
  • • Mandatory documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate certificate
  • • Non-disclosure agreement required on bidder letterhead
  • • No BOQ items listed; procurement covers multiple software licenses and licenses for Windows 11 Pro
  • • Experience proof: copies of relevant govt/PSU contracts for the same year requirement

Categories 12

FLEET OWNER XEROX WORK EQUIPMENT TRANSPORTER MOTOR VEHICLES VEHICLES AND ACCESSORIES VEHICLE TRACKING SYSTEM CIVILIAN AND COMMERCIAL ROTARY WING AIRCRAFT GPS SOFTWARE SOFTWARE WINDOW BULK COURIER

Tender Overview

Indian Army through the Department Of Military Affairs invites bids for Fleet Management Software, PDF Editor Software, and Microsoft Windows 11 Pro licenses. The tender emphasizes flexible quantity through an option clause up to 25% extra and potential extension at contracted rates. Delivery is to be made to consignee addresses as specified. Bidders must demonstrate 3 years of govt/PSU supply experience and provide PAN, GSTIN, cancelled cheque, and EFT mandate. GST handling is at bidder’s discretion with reimbursement aligned to actuals or applicable rates. This procurement targets reliable software solutions and licensed operating systems needed for military logistics and administration, with vendors required to comply with standard bid documentation and NDA commitments.

Key Specifications

  • Fleet Management Software: 3 years govt/PSU supply experience

  • PDF Editor Software: license compatibility with military IT environment

  • Windows 11 Pro licenses: valid OEM licenses with enterprise rights

  • Delivery to multiple consignee addresses with installation included where specified

  • Option to increase quantity by up to 25% during contract duration

Terms & Conditions

  • Quantity can be increased by 25% during/after contract at same rates

  • Delivery to consignee addresses with minimum 30 days extended delivery

  • GST reimbursed per actuals or lower quoted rate; bidder bears GST calculations

Important Clauses

Payment Terms

GST reimbursement as actuals or lower rate; no fixed EMD value provided; payment terms to be aligned with contract

Delivery Schedule

Delivery commences from last date of original delivery order; extended period if option clause exercised with minimum 30 days

Penalties/Liquidated Damages

Not specified in data; implied adherence to standard gov procurement penalties

Bidder Eligibility

  • 3+ years govt/PSU procurement experience in similar product categories

  • Not under liquidation or bankruptcy; corporate undertaking required

  • GST registration valid; PAN verified

Documents 5

GeM-Bidding-8608573.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate certified by Bank

5

NDAs / Non-Disclosure Declaration

6

Contract copies showing 3 years govt/PSU supply in similar categories

7

Technical compliance certificates or OEM authorizations (if applicable)

8

Any prior license/authorization documents for Windows 11 Pro and PDF Editor software

Technical Results

S.No Seller Item Date Status
1A K S NETWORKING SOLUTIONS   Under PMAMake : Fleet Track Model : Fleet Management Software Title : Fleet Management Software28-11-2025 13:43:01Qualified
2FOUNTAIN STATIONERS   Under PMAMake : UNIVERSAL Model : SOFTWARE Title : Fleet Management Software29-11-2025 17:24:17Disqualified
3HYK ENTERPRISES   Under PMAMake : SRD Model : Fleet Management Software Title : Fleet Management Software29-11-2025 09:09:08Disqualified
4NEEDS OFFICE SYSTEMS   Under PMAMake : Fleet Track Model : Fleet Management Software Title : Fleet Management Software27-11-2025 11:08:39Qualified
5R B NEW AGE COMPUTERS   Under PMAMake : Fleet Track Model : Fleet Management Software Title : Fleet Management Software27-11-2025 14:56:30Disqualified
6SANYUKT ENTERPRISES   Under PMAMake : FLEETX Model : Fleet Management Software Title : Fleet Management Software27-11-2025 13:24:55Qualified
7SDM ENTERPRISES   Under PMAMake : Fleet Track Model : Fleet Management Software Title : Fleet Management Software27-11-2025 11:35:28Qualified

Financial Results

Rank Seller Price Item
L1SANYUKT ENTERPRISES(MSE,MII)( MSE Social Category:General )    Under PMA₹2,23,964Item Categories : Fleet Management Software,PDF Editor Software,Microsoft Window 11 Pro
L2A K S NETWORKING SOLUTIONS (MSE,MII)( MSE Social Category:General )    Under PMA₹2,24,259Item Categories : Fleet Management Software,PDF Editor Software,Microsoft Window 11 Pro
L3SDM ENTERPRISES (MSE,MII)( MSE Social Category:General )    Under PMA₹2,24,554Item Categories : Fleet Management Software,PDF Editor Software,Microsoft Window 11 Pro
L4NEEDS OFFICE SYSTEMS (MSE,MII)( MSE Social Category:General )    Under PMA₹2,24,613Item Categories : Fleet Management Software,PDF Editor Software,Microsoft Window 11 Pro

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for fleet management software tender in Indian Army 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate; include NDA; provide evidence of at least 3 years govt/PSU supply experience with contracts. Ensure software licenses are enterprise-grade and compatible with military IT standards; adhere to option clause up to 25% quantity.

What documents are required for PDF Editor and Windows 11 Pro tender

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate; NDA; OEM authorizations if applicable; contracts showing 3 years govt/PSU supply; and technical compliance certificates for software licenses and Windows 11 Pro licenses.

What are the delivery terms for Indian Army software procurement 2025?

Delivery begins after the last date of original delivery order; if option clause is exercised, additional delivery time uses a formula with a minimum of 30 days; delivery to consignee addresses as specified in the contract.

What are the eligibility criteria for govt software suppliers to bid?

Eligibility requires at least 3 years of regular govt/PSU supply of similar products, financial stability, non-liquidation status, and ability to provide contracts as evidence for each year of supply.

What is the GST handling policy for this tender in 2025?

GST will be reimbursed according to actuals or the applicable rate, whichever is lower; bidders must determine and quote their GST implications; no additional GST arrangements are provided by the buyer.

What licenses are required for Windows 11 Pro in this bid?

Bidders must provide valid Windows 11 Pro licenses with enterprise rights, suitable for deployment in a military IT environment; include OEM authorization if applicable and ensure license authenticity.

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