GEM

Maharashtra Energy Department Nagpur All in One PC Tender 2025 with 45 Day Delivery, 5-Year On-Site Warranty

Bid Publish Date

22-Nov-2025, 11:56 am

Bid End Date

03-Dec-2025, 3:00 pm

Location

NAGPUR , MAHARASHTRA

Progress

Issue22-Nov-2025, 11:56 am
AwardPending
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Quantity

10

Bid Type

Two Packet Bid

Tender Overview

The Maharashtra Energy Department, located in Nagpur (440001), invites bids for an All in One PC (V2) systems procurement. Estimated value is undisclosed; scope centers on supply of complete desktop solutions including processor, RAM, storage, display, input devices, and preloaded OS. Key differentiator is on-site OEM warranty and mandatory Manufacturer Authorization, with 45-day delivery and comprehensive installation, commissioning, and userTraining. This procurement targets direct supply of goods with manufacturer-backed support and fixed-rate terms. The COA is System Analyst (IT), TPS Koradi. Emphasis on OEM MAf and 5-year on-site warranty under Special Terms.

Technical Specifications & Requirements

  • Product/Service: All in One PC (V2) systems including processor number, RAM type and size, storage type and capacity, graphics type, display size and panel technology, operating system (factory preloaded with certification), keyboard and mouse connectivity, and ports count.
  • Display: Diagonal size in inches and panel technology.
  • Memory & Storage: RAM size (GB), RAM type, Storage type and capacity (GB).
  • Input/Output: Mouse connectivity, Keyboard connectivity, Type of keyboard, Number of ports; ensure connectivity supports standard interfaces.
  • Warranty/Certification: On-site OEM warranty 5 years, Factory preloaded OS with certification; OEM authorization required.
  • Delivery/Installation: Delivery within 45 days, installation, commissioning and training included at supply time.
  • Other Terms: MAF from OEM on OEM letterhead; GST on penalties/LDs; Rates firm, Escalation matrix required, and COA: IT System Analyst, TPS Koradi.

Terms, Conditions & Eligibility

  • Delivery: 45 days from order receipt; installation and training included.
  • MAF: Mandatory Manufacturer Authorization Certificate on OEM letterhead; submission to GEM.
  • Warranty: On-site OEM warranty for 5 years.
  • Payment Terms: As per GEM terms; GST applicable on penalties and LDs.
  • Rates: Firm throughout contract; escalation matrix to be provided at bidding.
  • Documentation: Submit OEM MAf, GST, PAN, and relevant experience docs with bid.
  • Scope: Bid price to include all cost components; only supply of goods.

Key Specifications

  • Product: All in One PC (V2) systems

  • Processor: Specific model/number to be confirmed in BOQ

  • RAM: Type and size required (GB) to be disclosed

  • Storage: Type (HDD/SSD) and capacity (GB)

  • Graphics: Integrated or dedicated type

  • Display: Diagonal size (inches) and panel technology

  • Ports: Total number of ports

  • Input: Mouse connectivity, keyboard connectivity, keyboard type

  • Operating System: Factory preloaded with certification

  • Warranty: On-site OEM warranty for 5 years

  • Delivery: 45 days from order receipt

  • Installation & Training: Included at supply

Terms & Conditions

  • Delivery within 45 days from order receipt with installation and training included

  • OEM Manufacturer Authorization (MAF) on OEM letterhead required and submitted to GEM

  • On-site OEM warranty for 5 years and fixed-rate contract terms

Important Clauses

Payment Terms

Payment terms aligned with GEM; GST on penalties/LDs; rates remain firm for contract duration

Delivery Schedule

Delivery within 45 days; extended delivery terms are not specified beyond standard option clauses

Penalties/Liquidated Damages

GST on penalties; ensure compliance with escalation matrix and timely delivery

Bidder Eligibility

  • Submit OEM MAf on OEM letterhead; must be ink signed

  • Demonstrate prior experience in supplying All in One PC systems

  • Provide financial statements indicating sufficient turnover to support procurement

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Description Description of store All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty
Description Processor Number Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core Ultra 9 285 Or higher
Input Devices Mouse Connectivity Wireless Or higher
Input Devices Keyboard Connectivity Wireless Or higher
Input Devices Type of Keyboard Standard, Bilingual Or higher
Graphics Graphics Type Integrated
Operating System Operating System (Factory Preloaded with Certification) Windows 11 Professional
Memory Type of RAM DDR5 Or higher
Memory RAM Size (GB) 16
Storage Type of Storage Installed with the System NVMe SSD
Storage Storage Capacity (in GB) 1024
Display Display Size - Diagonal (in Inches) 58.1 - 63 (22.87" - 24.8")
Display Panel Technology In Plane Switching (IPS) Or higher
Ports Number of Ports 1-DP, 1-HDMI, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 1 TYPE C, 1-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 2-USB 3.1 Gen 2 TYPE A, Universal Audio Jack
Generic Stand Height Adjustable

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Manufacturer Authorization Certificate (MAF) on OEM letterhead

4

OEM name, designation, address, email, phone number

5

Bidder experience certificates for similar All in One PC supply

6

Financial statements and turnover evidence

7

Technical bid documents demonstrating compliance with OS, RAM, storage, display specs

8

Any other documents specified in Terms and Conditions

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for All in One PC tender in Nagpur Maharashtra 2025?

Bidders should verify OEM MAf on OEM letterhead, submit GST and PAN, demonstrate relevant experience, and provide the 5-year on-site warranty commitment. Ensure delivery within 45 days, installation/commissioning, and firm contract rates. Include escalation matrix and COA details for TPS Koradi IT.

What documents are required for Nagpur All in One PC procurement bid?

Required documents include GST registration, PAN, MAf from OEM, OEM contact details, bidder experience certificates for similar supply, financial statements, and technical bid proving OS, RAM, storage, display, and port specifications meet tender standards.

What are the key technical specifications for the All in One PC bid?

Key specs include processor number, RAM type and size, storage type and capacity, graphics type, display diagonal size and panel technology, keyboard/mouse connectivity, number of ports, and factory preloaded OS with certification. Warranty is 5-year on-site from OEM.

What is the delivery timeline for the All in One PC procurement?

Delivery must be completed within 45 days from the date of order receipt. Installation, commissioning, and training are included at supply. Rates must remain firm throughout the contract period.

Are manufacturer authorizations mandatory for this tender in Nagpur?

Yes. A valid Manufacturer Authorization Certificate on OEM letterhead is mandatory and must be submitted to GEM; bids without MAf will be rejected.

What are the payment terms for the Maharashtra energy department PC contract?

Payment terms follow GEM guidelines; GST applies to penalties/LDs, supervision charges, and related costs. Rates are fixed; no price variation during the contract term.

What warranty and support are required for the All in One PC bid?

Required on-site OEM warranty for 5 years. The vendor must provide installation, commissioning, and training at the time of supply, with escalation matrix submitted at bidding.

How should installation and training be documented for submission?

Include a detailed plan for on-site installation, system configuration, OS preloading certification, and user training schedule. Attach implementation milestones and a commitment to post-delivery support as part of the bid.

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