Indian Army Content Creation Tender Sumdo 2026 – Videography, Drone Ops, Post Production & Equipment Procurement
Bid Publish Date
18-Oct-2026, 11:27 am
Bid End Date
28-Oct-2026, 12:00 pm
Location
Progress
Key Highlights
- • Content Creation Team scope includes videography, photography, drone operation, editing, sound, and creative direction
- • Equipment suite required: cameras, drones, gimbals, audio gear, tripods, power systems
- • Logistics: travel and lodging for 4-5 members for 4-5 days at Sumdo
- • Post-production deliverables: editing, colour grading, motion graphics, subtitling, final mastering
- • Option clause allows up to 25% quantity variation at contract rates
- • Compulsory pre-bid recce; non-attendance results in technical disqualification
- • 2 years govt-sector supply experience required; OEM/ reseller contracts acceptable with proper evidence
- • EMD payable via cheque or demand draft; GST as applicable to bidder
Tender Overview
The Indian Army (Department of Military Affairs) seeks a turnkey Content Creation Team for Sumdo, including videographers, photographers, drone operators, editors, sound technicians, and a Creative Director. The scope spans equipment provisioning (cameras, drones, gimbals, audio gear, tripods, power systems), on-site travel logistics for 4-5 members for 4-5 days, food and lodging, and comprehensive post-production (editing, colour grading, motion graphics, subtitling, final mastering). Pre-bid attendance for recce is mandatory, with technical disqualification for non-participation. The contract also covers supply, installation, testing, commissioning, and operator training, plus any statutory clearances if applicable. An option clause allows up to 25% quantity variation at contract rates, with delivery timelines anchored to the original delivery period and extended per the option formula. The bid requires compliance with buyer terms and government procurement norms, and bidders must demonstrate prior govt sector experience.
Technical Specifications & Requirements
- Content Creation Team: videographers, photographers, drone operators, editors, sound engineers, and a Creative Director
- Equipment to include: cameras, drones, gimbals, audio gear, tripods, power systems
- Travel & Logistics: local travel for 4-5 members for 4-5 days; food and stay for same duration
- Post Production: editing, colour grading, motion graphics, subtitling, final mastering of all videos
- Scope: Supply, installation, testing, commissioning, and operator training; statutory clearances if required
- ATC/Terms: 25% quantity option; delivery period alignment with original order timeline; pre-bid attendance mandatory for recce; EMD deposit via cheque/DD; GST as applicable
- Eligibility: Govt sector supply experience for at least 2 years; no liquidation/court proceedings; OEM or reseller involvement allowed with contract copies
Terms, Conditions & Eligibility
- EMD: Noted as mandatory via bid terms (payable by cheque/DD)
- Pre-bid meeting: Attendance compulsory for recce and ground survey; non-attendance leads to technical disqualification
- Experience criteria: Bidder or OEM must have supplied similar govt category products to Central/State Govt or PSU for at least 2 years prior to bid opening; evidence via contracts
- GST: Bidders responsible for GST; reimbursement as per actuals or applicable rates, subject to quoted GST percentage
- Delivery & penalties: Option to extend delivery with formula; minimum 30 days extension; penalties/LD not explicitly specified in data
- Documentation: GST registration, PAN, experience certificates, financials, EMD documents, technical compliance, OEM authorizations
- Financial health: No liquidation or bankruptcy; bidder to provide undertaking
Key Specifications
-
Content Creation Team categories: videographers, photographers, drone operators, editors, sound engineers, creative director
-
Equipment list includes cameras, drones, gimbals, audio gear, tripods, power systems
-
Logistics: 4-5 days on-site travel for 4-5 members in Sumdo; food and stay arrangements
-
Post-production deliverables: editing, colour grading, motion graphics, subtitling, final master
-
Delivery flexibility: option clause up to 25% more quantity; delivery period linked to original timeframe
Terms & Conditions
-
Mandatory pre-bid attendance for recce and ground survey
-
EMD deposit required; GST as per applicable rates
-
2 years govt procurement experience required; OEM/reseller acceptable with contracts
-
Delivery extensions governed by option clause and calculated extension formula
-
Comprehensive scope including supply, installation, testing, commissioning, and operator training
Important Clauses
Payment Terms
EMD must be deposited via cheque/DD; GST handling as per actuals; final payment terms aligned with contract
Delivery Schedule
Delivery period to start after order; option quantity may extend delivery; minimum 30 days extension incl.
Penalties/Liquidated Damages
Penalties not explicitly specified in provided data; LD provisions to be confirmed in contract
Bidder Eligibility
-
Minimum 2 years of govt Central/State/PSU supply experience
-
No liquidation or bankruptcy proceedings against bidder or OEM
-
OEM authorization if bidding through reseller, with contract copies from previous projects
Tender Data
Bid Details
Quantity
5
Category
Content Creation Team To Include Videographers and Photographers And Drone Operators And Editors And Sound And Creative Director
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
25
OEM Avg. Turnover
25
Past Performance
30 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Content Creation Team To Include Videographers and Photographers And Drone Operators And Editors And Sound And Creative Director , Equipment To Include Cameras And Drones And Gimbals Audio Gear And Tripods And Power System , Travel To Include Travel Comma Local Transport For Four To Five Members Of Content Team In Sumdo For Four To Five Days , Logistics To Include Food And Stay For Four To Five Members Of Content Team In Sumdo For Four To Five Days , Post Production To Include Editing And Colour And Grading And Motion Graphics And Subtitling And Final Mastering Of All Videos
Pre-Bid & Qualification
Pre-Bid Date
22-10-2026 09:00:00
Pre-Bid Venue
Him Yodha Military Station, Sumdo, Spiti Himachal Pradesh
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Kinnaur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Kinnaur | Kinnaur | - | - | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-10053574.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
Content Creation Team To Include Videographers and Photographers And Drone Operators And Editors And Sound And Creative Director
3 Teaser Promo Videos 2 Event Highlight Videos 15 to 20 Reels and shorts 01 Mini Documentary 5 to 10 Interview Clips 15 to 20 Drone Footages of 3 to 5 mins 100 to 150 Edited Photographs 3 to 5 Sponson Promo Clips 5 to 10 Motion Posters or GIFs
Equipment To Include Cameras And Drones And Gimbals Audio Gear And Tripods And Power System
02 GoPro Max 360 Sound Kit Complete Primary Camera Sony FX6 incl lenses and Rig B Camera Sony FX30 incl lenses and Rig Drone DJI Mavic 3 Pro and DJI Osmo Pocket 3 with z axis stabilizer
Travel To Include Travel Comma Local Transport For Four To Five Members Of Content Team In Sumdo For Four To Five Days
Director Co Director Cinematographer Cameraperson Camera Assisant DIT and Content Manager Editor
Logistics To Include Food And Stay For Four To Five Members Of Content Team In Sumdo For Four To Five Days
Director Co Director Cinematographer Cameraperson Camera Assisant DIT and Content Manager Editor
Post Production To Include Editing And Colour And Grading And Motion Graphics And Subtitling And Final Mastering Of All Videos
Editor Sound Mixing and Mastering Colouring and DI Sound Design Background Music Script and Copywriting VoiceOver Hindi or English
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Content Creation Team To Include Videographers and Photographers And Drone Operators And Editors And Sound And Creative Director | 3 Teaser Promo Videos 2 Event Highlight Videos 15 to 20 Reels and shorts 01 Mini Documentary 5 to 10 Interview Clips 15 to 20 Drone Footages of 3 to 5 mins 100 to 150 Edited Photographs 3 to 5 Sponson Promo Clips 5 to 10 Motion Posters or GIFs | 1 | nos | radar | 15 | |
| 2 | Equipment To Include Cameras And Drones And Gimbals Audio Gear And Tripods And Power System | 02 GoPro Max 360 Sound Kit Complete Primary Camera Sony FX6 incl lenses and Rig B Camera Sony FX30 incl lenses and Rig Drone DJI Mavic 3 Pro and DJI Osmo Pocket 3 with z axis stabilizer | 1 | nos | radar | 15 | |
| 3 | Travel To Include Travel Comma Local Transport For Four To Five Members Of Content Team In Sumdo For Four To Five Days | Director Co Director Cinematographer Cameraperson Camera Assisant DIT and Content Manager Editor | 1 | nos | radar | 15 | |
| 4 | Logistics To Include Food And Stay For Four To Five Members Of Content Team In Sumdo For Four To Five Days | Director Co Director Cinematographer Cameraperson Camera Assisant DIT and Content Manager Editor | 1 | nos | radar | 15 | |
| 5 | Post Production To Include Editing And Colour And Grading And Motion Graphics And Subtitling And Final Mastering Of All Videos | Editor Sound Mixing and Mastering Colouring and DI Sound Design Background Music Script and Copywriting VoiceOver Hindi or English | 1 | nos | radar | 15 |
Categories
31
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates showing govt/PSU project supplies (minimum 2 years)
Financial statements or turnover proof
EMD payment document (cheque/DD) or online transaction receipt
Technical bid documents and equipment compliance certificates
OEM authorization letters (if bidding through reseller)
Frequently Asked Questions
How to bid in the Indian Army Sumdo content creation tender 2026 for media production?
Bidders must attend the compulsory pre-bid recce, submit GST and PAN, provide 2 years govt sector experience, furnish EMD via cheque/DD, and include OEM authorizations if bidding through partners. Ensure equipment compliance with listed categories (cameras, drones, gimbals, audio gear) and readiness for supply, installation, testing, commissioning, and operator training.
What documents are required for the Sumdo content team procurement tender 2026?
Submit GST certificate, PAN, experience certificates proving govt/PSU supply for 2+ years, financial statements, EMD document, technical bid and equipment compliance certificates, plus OEM authorization letters if applicable. Ensure all documents reflect the on-site travel and post-production services components.
What are the key technical specifications for equipment in this tender?
The tender requires a full set including cameras, drones, gimbals, audio gear, tripods, and power systems. Deliverables include on-site production and post-production capabilities: editing, colour grading, motion graphics, subtitling, final mastering, and training for operators. Compliance with govt procurement norms is essential.
What are the delivery terms and option clauses for quantity in this tender?
Contract allows up to 25% additional quantity at contracted rates. Delivery timelines begin from the last date of original delivery order, with extended time calculated by (additional quantity/original quantity) × original delivery period, minimum 30 days. Extended delivery may apply within original total period.
What are the eligibility criteria for bidders offering OEM products in this bid?
Bidder or OEM must have prior govt/PSU supply experience of 2+ years, with copies of relevant contracts submitted. Reseller participation is allowed with OEM authorization. Bidders must avoid liquidation or bankruptcy and provide an Undertaking confirming financial stability and compliance with procurement norms.
What is the pre-bid meeting requirement for this Indian Army tender?
Pre-bid attendance is mandatory for recce and ground survey. Bidders missing the pre-bid meet may be technically disqualified since understanding the concept and requirements relies on that session. Bring all clarifications and be prepared for on-site assessment in Sumdo.
Which post-production services are included in the Sumdo tender scope?
Post-production scope includes editing, colour grading, motion graphics, subtitling, and final mastering of all videos. Training of operators is included, and the bidder must ensure smooth handover with deliverables in required formats and compliance with project timeline and quality standards.
What are the GST and payment terms for this procurement in Sumdo?
Bidder bears GST liability with reimbursement as per actuals or applicable rates (whichever is lower) and as per quoted GST. Payment terms align with standard govt practice post-acceptance, with EMD compliance and delivery verification before final settlement.