Indian Army Software Procurement Tender Sonitpur Assam for Data Recovery Software, MS Office Pro 2021, Windows 11 Pro & Antivirus 2026
Progress
Key Highlights
- • Exact product mix: SPOTTHEM data recovery software, MS Office Pro 2021, Windows 11 Pro, antivirus
- • Option clause enabling up to 25% quantity variation at contracted rates
- • ISO certifications required: ISO 9001:2015 and ISO 14001:2015
- • Mandatory documents: GSTIN, PAN, OEM certificate, experience turnover proof, sample submission post-L1
- • Sample provision requirement: supplier must provide sample after being declared L1
- • Delivery timeline mechanics: minimum 30 days if extended due to option clause
- • ATC list includes: NDA, turnover certificate, ECS & mandate form, bank details, and security-related certificates
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for licensed software products including SPOTTHEM data recovery software, MS Office Pro 2021, Windows 11 Pro, and antivirus solutions. Located in Sonitpur, Assam 784001, the procurement targets a complete package, with bid terms permitting up to 25% quantity variation at contracted rates and delivery timelines anchored to the original order. Scope includes supply, installation, testing, commissioning, operator training, and statutory clearances if required. Key differentiator is the explicit option clause governing quantity and delivery extensions, necessitating precise configuration of software suites and OEM compliance.
Technical Specifications & Requirements
- Product categories: data recovery software, MS Office Pro 2021, Windows 11 Pro, antivirus.
- Delivery scope: supply, installation, testing, commissioning, operator training, and any applicable statutory clearances.
- Compliance expectations: bidders must align with ATC terms and provide required samples if awarded L1; ensure OEMCertificates and license procurement documents.
- Certifications/standards: organization demands ISO certificates (as per ATC) including ISO 9001:2015 and ISO 14001:2015; GSTIN and PAN will be required.
- Documentation: OEM authorization, sample provision post-L1, and evidence of turnover/experience per tender terms.
- Delivery terms: option to increase quantity by 25% during contract and extended delivery period calculations, minimum 30 days.
- Payment & penalties: ATC clauses outline payment terms post-award and any LD terms related to delivery performance.
Terms, Conditions & Eligibility
- EMD/GST: bidders must provide GSTIN registration, PAN, and EMD proof per ATC; specific EMD amount is not disclosed in data.
- Documentation: ECS & mandate form, Bank cheque, Tender Acceptance, Non-disclosure, ISO certificates, Income Tax Return for last three years, OEM certificate, and turnover proof.
- Sample/award conditions: supplier to provide sample when declared L1; must meet warranty and sample submission requirements.
- Compliance: supply of last three years, store delivery assurance, and bank/litigation certificates may be demanded.
- Eligibility: OEM certificate and experience in software procurement for defense or government bodies; adherence to security and statutory clearances is implied.
Key Specifications
-
Product: SPOTTHEM data recovery software
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Product: MS Office Pro 2021
-
Product: Windows 11 Pro
-
Product: antivirus solution
-
Delivery: supply, installation, testing, commissioning, operator training
-
Certifications: ISO 9001:2015, ISO 14001:2015
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Documentation: OEM certificate, GSTIN, PAN, turnover proof
-
Sample: to be provided by seller after L1 declaration
Terms & Conditions
-
25% quantity variation right during contract execution on contracted rates
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Mandatory OEM certificates and ISO certifications; post-L1 sample submission
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Delivery period follows original order timeline with minimum 30 days extension logic
Important Clauses
Payment Terms
Details not provided; bidders should expect standard government terms post acceptance and possible balance on delivery
Delivery Schedule
Delivery begins from last date of original delivery order; extended delivery time computed as (additional quantity / original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
LD terms to be specified in award; ensure adherence to delivery schedule and performance
Bidder Eligibility
-
OEM authorization for software products
-
Minimum experience in government/defense software procurement
-
Financial capability to fulfill orders with turnover and EMD readiness
Tender Data
Bid Details
Quantity
12
Category
SPOTTHEM (DATA RECOVERY SOFTWARE)
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
SPOTTHEM (DATA RECOVERY SOFTWARE) , MICROSOFT OFFICE PRO 2021 PRO , MICROSOFT WINDOWS 11 PRO , ANTIVIRUS
Pre-Bid & Qualification
Pre-Bid Date
11-09-2026 09:00:00
Pre-Bid Venue
TEZPUR
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
SONITPUR
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | SONITPUR | SONITPUR | - | - | 1 | 15 | - |
Authority Records
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Documents 6
GeM-Bidding-9872331.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar software procurements
Financial statements / turnover certificates
EMD payment proof or exemption document
Technical bid documents and license compliance certificates
OEM authorizations or certificates
Sample availability document (post-L1)
Store delivery assurance certificate
Bank guarantee or crossed cheque as required
IS0 9001:2015 and ISO 14001:2015 certificates (as applicable)
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for SPOTTHEM data recovery software tender in Assam?
Bidders must submit GSTIN, PAN, OEM authorization, turnover proof, and ISO certificates; provide EMD or exemption proof, ECS and mandate form, and the tender acceptance certificate. Ensure sample submission if declared L1 and comply with option-clause delivery terms.
What documents are required for Indian Army software procurement in Sonitpur?
Submit GST certificate, PAN, experience certificates of similar procurements, last three-year IT returns, turnover certificate, OEM certificate, and bank details; provide NDC, NDNC, and mandatory sample after L1 if requested by the authority.
What are the technical specifications for Windows 11 Pro in this bid?
Exact software edition is Windows 11 Pro; bidders must provide license keys, OEM authorization, and ensure compatibility with Indian Army hardware; delivery includes installation and operator training with compliance to security guidelines.
When is delivery expected after order placement for this tender?
Delivery timing follows the last date of the original delivery order; extended delivery time calculated by (additional quantity/original quantity) × original delivery period, minimum 30 days; exact dates will be specified in the purchase order.
What are the ISO certifications required for this procurement in Assam?
Bidders must furnish ISO 9001:2015 and ISO 14001:2015 certificates per ATC; ensure ongoing compliance and provide audit-ready documentation during bid submission.
What is the role of OEM certificates in this Indian Army tender?
OEM certificates verify authorized licensing for software products; bidders must attach OEM authorization documents to demonstrate legitimate distribution and support capability for SPOTTHEM data recovery, MS Office Pro 2021, Windows 11 Pro, and antivirus.
What is required for post-L1 sample submission in this bid?
If declared L1, suppliers must provide a working sample as specified by the buyer; ensure sample integrity, licensing compliance, and documentation to validate software authenticity before final award.
What is the scope of supply in this software tender in Assam?
Scope covers supply, installation, testing, commissioning, operator training, and any required statutory clearances; the bid includes all costs in the bid price, with possible quantity variation as per option clause.