Gurgaon Government Tender for Security Equipment Procurement 2026 – ISO/ISI Standards Comfort with 25% Variation
Progress
Key Highlights
- • Quantity variation up to 25% at contract, with potential extension during contract currency
- • Mandatory functional Service Centre in the Consignee state; 30 days to establish
- • Three-year turnover evidence required; CA certificate accepted
- • Past project proof via contracts, client certificates, or invoices with self-certification
- • Delivery period tied to delivery order; extended delivery time calculated by formula
- • No BOQ items specified; focus on supply and service capability
Tender Overview
The opportunity is a government tender issued for a Gurgaon, Haryana procurement, focusing on a security equipment category. The issuer reserves quantity flexibility up to 25% at contract rates and allows extension within the original delivery framework. The award will hinge on the bidder’s ability to demonstrate service centres, financial turnover, and relevant past experience. The contract requires bidders to establish a functional service centre in the consignee state within 30 days post-award, with delivery timelines anchored to order placement. Unique terms include option-based quantity adjustments and post-award delivery extensions. This tender targets suppliers capable of scalable supply and prompt after-sales service.
Technical Specifications & Requirements
- No formal technical specifications are published in the tender data.
- Key contextual requirements include: a) presence or rapid establishment of a state-specific service centre for carry-in warranty (installations with on-site warranty are exempt).
- b) Demonstrated turnover: three-year average financial turnover evidence is mandatory (certificates or CA/Cost Accountant statements).
- c) Past project experience: proof via contract copies, client execution certificates, or invoices with self-certification acceptable.
- d) Delivery capability aligned to contract delivery periods and 25% quantity variation.
- e) No BOQ items available; the procurement category remains unspecified beyond serviceability and supply commitments.
- f) Compliance with contract terms on extended delivery and periodic quantity adjustments during the contract lifecycle.
Terms & Eligibility
- EMD: not disclosed in the provided data.
- Turnover: minimum average annual turnover for the last three years must be demonstrated via certificates or CA statements.
- Experience: past projects in supply/installation or service of similar equipment; proof via contract copies or execution certificates.
- Service centre: mandatory functional centre in the consignee state; establish within 30 days if not present.
- Delivery: delivery period commences after delivery order; extension logic tied to increased quantity and days; minimum extension rules apply.
- Payment terms: not specified in the available information; bidders should prepare standard government terms.
- Documentation: GST, PAN, experience certificates, financial statements, EMD documentation, and OEM authorizations where applicable.
Key Specifications
-
Product/service names: not specified
-
Estimated value: not disclosed
-
EMD amount: not disclosed
-
Standards/certifications: not specified; infer reliance on service capability and turnover validation
-
Delivery: as per delivery order with option to extend via 25% quantity variation
Terms & Conditions
-
Delivery quantity may vary by up to 25% at contract and during contract term
-
Functional Service Centre required in the consignee state within 30 days
-
Turnover proof for last 3 financial years mandatory via certificates or CA letter
Important Clauses
Payment Terms
Not specified in available data; bidders should anticipate standard government payment terms.
Delivery Schedule
Delivery commences from delivery order; extended delivery time allowed proportionally to quantity increase, with a minimum 30 days if original period is short.
Penalties/Liquidated Damages
Not specified in data; bidders should review contract for LD provisions during award.
Bidder Eligibility
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Demonstrate three-year turnover evidence with CA/Cost Accountant certificate or respective certificates
-
Provide past project experience proofs (contracts, execution certificates, client notes)
-
Show capability to establish or already maintain a functional service centre in the consignee state within 30 days
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Submit GST and PAN, along with EMD documentation and relevant OEM authorizations if required
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Compliance with option-based quantity adjustments and delivery extensions
Tender Data
Bid Details
Quantity
25
Bid Type
Service
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
ePBG Percentage
5%
ePBG Duration (Months)
38
Delivery Details
Delivery Locations
1
Delivery Cities
Gurugram
Delivery Pincodes
122001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sumeet Kumar Gatt | 122001,4th floor, Head Post Office, Sadar Bazar, Near Bus Stand, Gurgaon - 122001 | Gurugram | Haryana | 122001 | 5 | - | - |
Authority Records
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Documents 5
GeM-Bidding-9826724.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
Corrigendum Updates
1 Update Update
Extended Deadline
03-Oct-2026, 9:30 am
Opening Date
04-Oct-2026, 9:30 am
Required Documents
GST registration certificate
PAN card
Turnover certificates or CA/Cost Accountant letter for last 3 financial years
Past experience proofs: contract copies, execution certificates, client invoices
OEM authorization letters (if applicable)
EMD submission proof (amount not disclosed in data)
Technical bid documents and any service centre evidence
Company incorporation/constitution documents
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid in the Gurgaon security equipment tender 2026
Bidders must submit GST, PAN, turnover certificates for three years, and past project proofs (contracts/invoices). Provide evidence of a functional service centre in the consignee state or plan to establish within 30 days of award. Ensure compliance with quantity variation and delivery extension terms and attach OEM authorizations if applicable.
What documents are required for the Gurgaon tender submission
Required documents include GST registration, PAN, CA/Certificate of turnover for three years, past project execution certificates or client invoices, EMD proof, OEM authorizations, technical bid documents, and proof of service centre readiness in the consignee state.
What are the delivery and quantity variation terms in this tender
Delivery can be altered by up to 25% of ordered quantity at contract rates. Extended delivery time is calculated as (Increased quantity ÷ Original quantity) in days, with a minimum of 30 days; extension may extend to original period during contract evolution.
What are the eligibility criteria for turnover and experience
Bidders must show average annual turnover for the last three financial years via CA statements or certificates. Past experience should be demonstrated through contract copies, execution certificates, or client notes showing supply/installation of similar equipment.
What standards or certifications are required for this procurement
The tender data does not specify exact standards; bidders should provide evidence of service capability, OEM authorizations if applicable, and standard compliance documentation as part of technical bid, aligning with state procurement norms.
When is the delivery period and how to handle extensions
Delivery begins after the delivery order; if quantity increases, the delivery period extends using the 25% rule. The extension minimum is 30 days if the original period is shorter; the extension may be capped within the original delivery window.