HQIDS Department of Military Affairs Stationery & Office Supplies Tender South Andaman 2026
Bid Publish Date
31-Aug-2026, 10:01 pm
Bid End Date
11-Sep-2026, 9:00 am
Value
₹40,000
Location
Progress
Key Highlights
- • OEM certificate mandatory for all items with brand adherence
- • Minimum 2-year product warranty and 5-year equipment experience requirement
- • Firm rating > Rs 4.5 and MSE verified; turnover > Rs 1 Crore
- • Local office presence in Andaman for quick service support
- • Transit costs within Andaman borne by vendor; replacements for damaged items at vendor cost
- • Option clause allows up to 25% quantity variation during contract
- • Delivery address: 108 MTN BDE, BRICHGUNJ MILITARY STATION, SOUTH ANDAMAN
- • No low-quality or duplicate brands; strict adherence to specified brands
Tender Overview
HQIDS, under the Department of Military Affairs, invites bids for a diversified stationery and office supplies bundle located in South Andaman, 744101. The procurement covers 19 item categories including photo paper glossy, blue and red Reynolds ball pens, Pilot V7 ink, UB157 Uni-ball pens, various binders, tapes, clips, binders, registers, and printing files with an estimated value of ₹40,000. A mandatory OEM certificate, 2-year warranty, and minimum 5-year experience in the equipment category are specified. The bidder must have a local office presence in the consignee state and bear transit costs within Andaman. Delivery is to 108 MTN BDE, BRICHGUNJ MILITARY STATION, SOUTH ANDAMAN, 744103. An option clause allows quantity variation up to 25%, with a delivery timeline linked to the original period and extended periods. Unique compliance clauses include strict adherence to brand names, quality control, and cancellation rights if items fail to meet specifications.
Technical Specifications & Requirements
- Brand adherence: Items must be provided as per brand mentioned; OEM certificates mandatory.
- Warranty & experience: Minimum 2-year warranty on products; bidder must demonstrate 5-year experience in the equipment category.
- Financial & capability: Firm rating > ₹4.5 and MSE verified; annual turnover > ₹1 Crore.
- Logistics & quality: All transportation within Andaman borne by vendor; replacement for damaged/defective items at vendor’s cost; no duplicate/low-quality brands.
- Quantity & BOQ: Total of 19 items; delivery terms align with original order and optional increase up to 25%.
- Compliance: Items to meet technical specifications strictly; local service presence required for quick support.
Terms, Conditions & Eligibility
- Delivery: Within the contract delivery period, with option to extend per clause; delays beyond one month may trigger ATC provisions.
- Authorizations: OEM authorization required for each equipment; local presence in the state of consignee.
- Penalties & cancellations: Order may be canceled if quality fails or brand/non-compliance is detected; vendor bears replacement and transport costs within Andaman.
- Documentation: Bidders must provide OEM certificates, GST, PAN, experience certificates, and turnover evidence to demonstrate eligibility; mandatory local office presence.
- Support & service: Minimum two-year warranty; post-delivery support and quick service obligations for the consignee location.
Key Specifications
-
Total 19 items in BOQ with specified brands
-
Brand adherence with mandatory OEM certificates
-
Minimum 2-year warranty on products
-
Minimum 5-year equipment experience
-
Firm rating > ₹4.5 and MSE verified
-
Turnover > ₹1 Crore in the previous year
-
All transport within Andaman borne by vendor; replacements at vendor cost
-
No duplicate or low-quality brands accepted; strict quality control
Terms & Conditions
-
Option clause allows 25% quantity variation during contract
-
Delivery address is 108 MTN BDE, BRICHGUNJ MILITARY STATION
-
OEM certificates and local presence in Andaman required
Important Clauses
Payment Terms
Not specified in tender data; standard government terms to be negotiated with successful bidder
Delivery Schedule
Delivery to commence from last date of original delivery order; extended delivery time calculated and may extend up to original period
Penalties/Liquidated Damages
Cancellation rights if quality is not met; vendor bears replacement and transport costs within Andaman
Bidder Eligibility
-
Local office presence in Andaman for quick service
-
OEM authorization for each equipment
-
Turnover > ₹1 Crore and MSE verified
Tender Data
Bid Details
Quantity
186
Category
Bond paper
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
1
Past Performance
20 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Photo paper glossy , Ball pen blue reynolds , Ball pen red reynolds , V7 Ink pen pilot , Pen unibal UB 157 point 7mm , Bond paper , U clip , Flag , Binder clip 20mm , Binder clip 12mm , Tape blue color half inch , Tape red color half inch , Transparent tape small , Transparent tape large , Register 100 pages , Register 200 pages , Register 300 pages , Printing File
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
South Andaman
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | South Andaman | South Andaman | - | - | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9828033.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
19 Items Sign in to view GEM price trends Sign in for GEM prices
Photo paper glossy
Good quality
Ball pen blue reynolds
Good quality
Ball pen red reynolds
Good quality
Ball pen red reynolds
Good quality
V7 Ink pen pilot
Good quality
Pen unibal UB 157 point 7mm
Good quality
Bond paper
Good quality
U clip
Good quality
Flag
Good quality
Binder clip 20mm
Good quality
Binder clip 12mm
Good quality
Tape blue color half inch
Good quality
Tape red color half inch
Good quality
Transparent tape small
Good quality
Transparent tape large
Good quality
Register 100 pages
Good quality
Register 200 pages
Good quality
Register 300 pages
Good quality
Printing File
Good quality
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Photo paper glossy | Good quality | 1 | ream | gorkha@108 | 15 | |
| 2 | Ball pen blue reynolds | Good quality | 2 | pkt | gorkha@108 | 15 | |
| 3 | Ball pen red reynolds | Good quality | 1 | pkt | gorkha@108 | 15 | |
| 4 | Ball pen red reynolds | Good quality | 1 | pkt | gorkha@108 | 15 | |
| 5 | V7 Ink pen pilot | Good quality | 20 | pieces | gorkha@108 | 15 | |
| 6 | Pen unibal UB 157 point 7mm | Good quality | 3 | pkt | gorkha@108 | 15 | |
| 7 | Bond paper | Good quality | 2 | ream | gorkha@108 | 15 | |
| 8 | U clip | Good quality | 5 | pkt | gorkha@108 | 15 | |
| 9 | Flag | Good quality | 5 | pkt | gorkha@108 | 15 | |
| 10 | Binder clip 20mm | Good quality | 5 | pkt | gorkha@108 | 15 | |
| 11 | Binder clip 12mm | Good quality | 2 | pkt | gorkha@108 | 15 | |
| 12 | Tape blue color half inch | Good quality | 5 | roll | gorkha@108 | 15 | |
| 13 | Tape red color half inch | Good quality | 5 | roll | gorkha@108 | 15 | |
| 14 | Transparent tape small | Good quality | 2 | roll | gorkha@108 | 15 | |
| 15 | Transparent tape large | Good quality | 2 | roll | gorkha@108 | 15 | |
| 16 | Register 100 pages | Good quality | 15 | nos | gorkha@108 | 15 | |
| 17 | Register 200 pages | Good quality | 5 | nos | gorkha@108 | 15 | |
| 18 | Register 300 pages | Good quality | 5 | nos | gorkha@108 | 15 | |
| 19 | Printing File | Good quality | 100 | nos | gorkha@108 | 15 |
Categories
8
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar equipment/projects
Financial statements demonstrating annual turnover > ₹1 Crore
OEM authorization certificates for each equipment
Technical bid documents and compliance certificates
Frequently Asked Questions
Key insights about ANDAMAN & NICOBAR tender market
How to bid for HQIDS stationery tender in South Andaman 2026?
Bidders must submit GST registration, PAN, experience certificates and financial statements; provide OEM authorizations for each equipment, ensure local office presence in Andaman, and comply with the 2-year warranty and 5-year experience requirements.
What documents are required for HQIDS stationery bid in Andaman?
Submit GST certificate, PAN card, experience certificates for at least 5 years, turnover proof (>₹1 Crore), OEM authorization for each item, technical compliance documents, and proof of local office presence in the state of consignee.
What are the brand and quality requirements for this tender in South Andaman?
Items must be provided as per brand mentioned with mandatory OEM certificates; low-quality or duplicate brands are rejected; replacements at vendor cost for damaged items; strict adherence to brand-related specifications.
What is the delivery location for HQIDS procurement in Andaman?
Delivery must be to 108 MTN BDE, BRICHGUNJ MILITARY STATION, SOUTH ANDAMAN, PIN 744103, with vendor responsible for transport within Andaman.
What is the minimum warranty and experience required?
Minimum 2-year warranty on products and 5-year experience in the equipment category; firm rating must exceed ₹4.5 and be MSE verified.
How does the 25% quantity option affect delivery timing?
The purchaser may increase or decrease quantity by up to 25%; delivery time scales with (additional quantity/original quantity) × original delivery period, with a minimum of 30 days.
Which items are included in the 19-item BOQ for this tender?
The BOQ covers a range of stationery items including photo paper glossy, blue/red Reynolds ball pens, Pilot V7 ink, Uni-ball UB157 pens, binders, tapes, clips, registers, and printing files; exact item codes are defined in the BOQ.
What are the penalties for non-compliance or delays?
Non-compliance may trigger cancellation; defective replacements are at vendor cost; delivery delays beyond one month may invoke ATC provisions and impact contract performance.