Odisha University Of Agriculture And Technology OUAT procurement for ICT Lab Design Installation and Hardware Maintenance in Sundargarh 2026
Bid Publish Date
30-Jul-2026, 9:02 pm
Bid End Date
05-Sep-2026, 9:00 pm
EMD
₹8,00,000
Value
₹2,32,00,000
Location
Progress
Key Highlights
- • OUAT procurement for ICT Lab design, installation and hardware maintenance in Sundargarh, Odisha
- • EMD of ₹800,000; estimated contract value ₹23,200,000
- • 25% quantity/duration flex under option clause; lumpsum service scope can increase by 25% with consent
- • Must include Malicious Code Certificate and Manufacturer Authorization for OEM/distributor bids
- • Payroll obligations: pay staff first; provide PF/ESIC documentation with claims
- • No BOQ items listed; focus on non-obsolescence with at least 5 years residual market life
- • DD or equivalent EMD submission and hardcopy delivery within 5 days of bid end/opening
- • FDR or PBG options permitted as per GeM GTC
Tender Overview
Odisha University Of Agriculture And Technology (OUAT), under the Agriculture And Farmers Empowerment Department Odisha, seeks services for Design, Installation and Maintenance of Educational Lab/Centre ICT Lab; Supply and Installation of Hardware, AMC/CMC, Deployment of Manpower in Sundargarh, Odisha. The estimated contract value is ₹23,200,000 with an EMD of ₹800,000. The scope includes service delivery and equipment installation at OUAT premises; quantity adjustments up to 25% are allowed during contract issuance and execution. Bidders must ensure non-obsolescence and OEM legitimacy, plus compliance with security and IP requirements. Unique terms include automated staff payroll documentation and Malicious Code certification, plus Manufacturer Authorization where applicable. This procurement targets sustaining ICT lab capabilities with integrated hardware, software and manpower support.
Technical Specifications & Requirements
- Product/Service: Design, installation and maintenance of ICT Lab; hardware supply and installation; AMC/CMC; deployment of manpower
- Est. Value: ₹23,200,000; EMD: ₹800,000; 3–25% quantity/duration flex per option clause
- Compliance & Certifications: Mandatory Malicious Code Certificate; Manufacturer Authorization if bidding via authorized distributors; ensure hardware/software lack of embedded malicious code
- Delivery/Implementation: On-site installation at OUAT Sundargarh; payroll documentation and statutory filings (PF/ESIC) accompanying staff deployment; DD submission options for EMD; hardcopy delivery of EMD within 5 days of bid end/opening
- Notes: No BOQ items listed; emphasis on non-obsolescence with minimum 5-year market life for offered products; OEM/co-branding requirements
Terms, Conditions & Eligibility
- EMD: ₹800,000; can be paid via Account Payee DD in favor of Comptroller, OUAT Bhubaneswar or equivalent EMD submission method; hardcopy must reach within 5 days
- Payment Terms: Service provider to pay salaries/wages to deployed staff first, then claim from Buyer with PF/ESIC documentation
- Warranty/Performance: Not specified; PBG or FDR permitted as security; 25% scope/quantity adjustment
- Authorization: OEM Manufacturer Authorization required for distributors; non-obsolescence and 5-year residual life guaranteed
- Documentation: GST, PAN, Experience certificates, Financial statements, EMD proof, technical compliance details, OEM authorizations
- Delivery Timeline: Not specified; strict compliance with deployment at OUAT Sundargarh
- Penalties: Not specified; standard GeM terms may apply
Key Specifications
-
Design, installation and maintenance of ICT Lab/Center
-
Supply and installation of hardware; Hardware AMC/CMC
-
Deployment of manpower for ICT lab operations
-
Compliance with Malicious Code Certificate and 5-year market life for offered products
-
OEM Authorization required for non-OEM manufacturers when bidding through distributors
Terms & Conditions
-
EMD amount and payment method must be strictly followed; DD in favor of Comptroller, OUAT
-
25% contract quantity/duration variation allowed; post-contract issuance only up to 25%
-
Payroll-first payment obligation to deployed staff with statutory PF/ESIC documentation
Important Clauses
Payment Terms
Service provider must pay salaries of deployed staff first; payment to be claimed from Buyer with PF/ESIC documentation
Delivery Schedule
On-site installation at OUAT Sundargarh; no explicit timetable provided; ensure timely deployment per contract
Penalties/Liquidated Damages
Not specified; standard procurement penalties may apply per GeM terms
Bidder Eligibility
-
Experience in supplying/designing ICT labs and hardware installation
-
Financial stability evidenced by audited statements
-
No liquidation or bankruptcy proceedings; undertaking to this effect required
Tender Data
Bid Details
Quantity
14
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
900
Experience Required
3 Year (s)
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Design Installation and Maintenance of Educational Lab/Centre - ICT Lab; Supply and Installation of Hardware, Maintenance of Hardware (AMC/CMC), Deployment of Manpower, AS PER THE RFP; Buyer
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
39
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Pre-Bid & Qualification
Pre-Bid Date
12-08-2026 11:00:00
Pre-Bid Venue
Directorate of Extension Education, Odisha University of Agriculture and Technology, Bhubaneswar, Odisha-751003 Contact details: 9437130933
Delivery Details
Delivery Locations
3
Delivery Cities
Ganjam, Khordha, Sambalpur
Delivery Pincodes
751003, 760007, 768025
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Dr.Nityananda Das | 760007,COLLEGE OF FISHERIES RANGAILUNDA OUAT, RANGAILUNDA, BERHAMPUR- 760007, DIST-GANJAM, ODISHA MOB NO.:- 7008214602 | Ganjam | Odisha | 760007 | Project / Lumpsum Based | - | - |
| Ranjan Kumar Tarai | 768025,COLLEGE OF HORTICULTURE AND AGRICULTURE CHIPLIMA, OUAT AT PO - CA, CHIPLIMA, SAMBALPUR - 768025, ODISHA MOB:-9437229140 | Sambalpur | Odisha | 768025 | Project / Lumpsum Based | - | - |
| Susanta Kumar Swain | 751003,Directorate of Extension Education Orissa University of Agriculture and Technology Bhubaneswar- 751003 Odisha | Khordha | Odisha | 751003 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 13
GeM-Bidding-9687300.pdf
Main Document
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
8 Updates Update
Update
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Extended Deadline
05-Sep-2026, 3:30 pm
Opening Date
05-Sep-2026, 4:00 pm
Categories
2
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar ICT lab/hardware projects
Financial statements (audited) for the last 2-3 years
EMD submission proof (DD or online payment receipt)
Technical bid documents and compliance statements
OEM Authorisation/Manufacturer Authorization for distributors
Malicious Code Certificate for offered hardware/software
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for OUAT ICT lab tender in Sundargarh 2026?
To bid on this OUAT ICT lab project in Sundargarh, submit EMD ₹800,000 via DD in favor of Comptroller, OUAT, Bhubaneswar or online equivalent; include OEM authorization, Malicious Code Certificate, GST, PAN, experience certificates and financials; provide technical compliance and payroll documentation for deployed staff.
What documents are required for OUAT hardware AMC procurement?
Required documents include GST certificate, PAN card, experience certificates, audited financial statements, EMD proof (DD), OEM authorization, technical bid, and Malicious Code Certificate; ensure staff payroll details with PF/ESIC receipts for deployment.
What are the technical specifications for OUAT ICT Lab tender?
The tender focuses on design, installation and maintenance of ICT Lab and hardware supply; no explicit BOQ; emphasize non-obsolescence with at least 5 years residual market life and Malicious Code Certificate; OEM authorization is mandatory for distributors.
When is the EMD submission deadline for OUAT Sundargarh tender?
Submit EMD of ₹800,000 via DD or online with bid; hardcopy DD must be delivered within 5 days after bid end/opening; ensure compliant with OUAT Comptroller naming on instrument.
What are the payment terms for OUAT ICT lab service contract?
Service providers must pay staff salaries first; subsequent payments claimed from OUAT with supporting PF/ESIC documentation; no explicit milestone values provided; align with payroll processing and statutory filings.
What is the scope of the 25% option clause in OUAT tender?
The buyer may increase contract quantity or duration by up to 25% at contract issue and thereafter; for lumpsum services, scope and value may increase by up to 25% with consent of the service provider.
Are OEM authorizations mandatory for OUAT procurement in Odisha?
Yes. If bidding through authorized distributors, Manufacturer Authorization/OEM authorization must be furnished with name, designation, address, email and phone number; required to be included in bid documents to prove direct OEM linkage.
What standards or certifications are required for OUAT lab tender?
Bidders must include Malicious Code Certificate; ensure hardware/software is not end-of-life and maintains at least 5 years residual market life; OEM authorization is mandatory for distributor bids; no explicit IS/ISO codes listed in the tender data.