Hindustan Petroleum Corporation Ltd A3 Size Multifunction Printer Tender Salem Tamil Nadu 2026
Progress
Tender Overview
Hindustan Petroleum Corporation Ltd (HPCL) invites bids for an A3 Size Multifunction Printer (MFP) under the GeM framework for the Salem Retail Region Office, Tamil Nadu 636001. The procurement involves a photocopier/SICT of Photocopier requirement with delivery terms governed by option clauses allowing up to 25% quantity variation. The contract uses landed rate (L1) determinations via GeM, with GST adjustments as per GOI notifications. The ATC requires bidders to submit Make and Model details, along with compliance documentation for evaluation. The project scope centers on a single line item installation at the HPCL Salem location, with delivery timeframes tied to the original order delivery period and potential extensions. This tender emphasizes adherence to ATC formats, documentation, and MSE/MII preference processes. The unique aspect is the combination of GeM price bid evaluation, option-based quantity adjustments, and delivery-time calculations, all aligned to HPCL Salem’s regional needs.
This tender targets suppliers capable of supplying an A3 MFP that meets HPCL’s operational requirements, with attention to quantity flexibility, delivery scheduling, and documentation discipline. The opportunity is positioned within the GeM ecosystem, with an emphasis on proper Make/Model submission, compliance declarations, and price parity during extension scenarios. Bidders should prepare for ATC-specific declarations and ensure readiness to address the delivery address as per ATC.
Technical Specifications & Requirements
- Product category: A3 Size Multifunction Printer (MFP) for Photocopier functionality with SICT scope
- Delivery terms: Quantity may vary up to 25% of bid/contract quantity; extension timing calculated as
(Increase in quantity ÷ Original quantity) × Original delivery periodwith a minimum of 30 days; original delivery period applies if less than 30 days - Delivery address: Per ATC section, HPCL Salem Retail Region Office
- Evaluation method: Overall L1 landed rate via GeM price bid; acceptance includes ATC-complied Make and Model, and GST as per GOI; MSE/MII preference considered if applicable
- Documentation emphasis: Thorough ATC declarations, compliance with specified formats, and supplier verification via GEM auto-verifications where available
- GST: Default GOI GST percentages; changes to be declared in ATC formats; price adjustments to reflect changes
- BOQ/Items: No BOQ items listed; 0 total items
Terms, Conditions & Eligibility
- EMD/Deposit: Not explicitly stated in available data; bidders should review ATC for exact EMD requirements
- Financial standing: Bidders must not be under liquidation or bankruptcy; undertakings to be uploaded with bid
- Delivery: Delivery period linked to original order date and potential extensions per option clause; extensions require calculations as described
- Payment terms: Payments aligned to GeM landed rate; GST adjustments per GOI; no explicit advance terms listed in available data
- Documents: Submission formats per ATC; Make/Model declarations; GST/PAN; Experience declarations; OEM authorizations likely required
- Special clauses: Auto-verification via GEM; MSE/MII preference policies apply; address delivery per ATC section
- Warranties: Not specified in available data; ATC may outline warranty/AMC requirements in full
Key Specifications
-
A3 Size Multifunction Printer (MFP) for Photocopier functionality
-
Quantity variation up to 25% of bid/contract quantity
-
Delivery period adjustments: (Increase in quantity ÷ Original quantity) × Original delivery period, minimum 30 days
-
Delivery address: HPCL Salem Retail Region Office as per ATC
-
GST as per GOI notifications; declaration of changes in ATC
-
GeM landed rate (L1) evaluation; Make and Model submission with compliance
-
No BOQ items listed in current tender data
Terms & Conditions
-
Option clause allows up to 25% quantity variation during contract and currency
-
ATC requires Make/Model declarations and GST adjustments as per GOI
-
Delivery schedule ties to original delivery period with potential extensions
Important Clauses
Payment Terms
Landed rate (L1) bidding via GeM; GST adjustments per GOI notifications; payment terms not fully specified in available data, refer ATC
Delivery Schedule
Delivery period calculated per option clause; minimum 30 days extension; delivery address per ATC HPCL Salem
Penalties/Liquidated Damages
Not specified in available data; ATC to define LD/penalties if any
Bidder Eligibility
-
Not under liquidation or bankruptcy; provide undertaking
-
Ability to supply A3 size MFP suitable for Photocopier functionality
-
Compliance with ATC formats and Make/Model declarations; GST compliance
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
1
Past Performance
40 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A3 Size Multifunction Printer (MFP) (Q2)
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
4
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Salem
Delivery Pincodes
636016
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Satish Chandra Tiriya | 636016,HPCL SALEM Retail RO, GK Towers, Level 4, Door No 395\2, First Main Road, New Fairlands Salem - 636016 - TN | Salem | Tamil Nadu | 636016 | 1 | 30 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
GeM-Bidding-9938070.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar Photocopier/Printer supply
Financial statements / solvency documents
EMD/Security deposit documentation (as per ATC)
Technical bid documentation and Make & Model declarations
OEM authorization / dealer authorization (if applicable)
Any ATC-specific formats and declarations cited in the Buyer Added Terms
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for HPCL Salem A3 MFP tender in Tamil Nadu 2026?
Bidders must submit ATC-compliant Make and Model declarations, GST as per GOI, GST registration, PAN, experience certificates for similar phot Copier supply, OEM authorizations, and financial statements. Ensure GeM price bid reflects landed rate (L1) and account for possible 25% quantity variations per option clause.
What documents are required for HPCL Salem printer tender 2026?
Required documents include GST certificate, PAN card, experience certificates demonstrating similar phot Copier supply, financial statements, EMD documentation per ATC, technical bid with Make/Model, OEM authorizations, and ATC-specific declaration formats. Ensure all documents align with ATC submission formats.
What are the delivery terms for HPCL phot Copier tender Salem?
Delivery terms allow up to 25% quantity variation; extension timing is calculated as (Increase ÷ Original) × Original delivery period, minimum 30 days. Delivery address is HPCL Salem Retail Region Office as per ATC; original delivery period applies if less than 30 days.
How is the price evaluated for HPCL A3 MFP tender in GeM?
Evaluation uses the landed rate (L1) based on GeM price bid format; GST adjustments must reflect GOI notifications; single bidder placement may apply; MSE/MII preferences depend on bidder status and price match acceptance.
What specifications are required for the A3 MFP in this HPCL tender?
Specifications focus on A3 size multifunction printer capabilities for Photocopier use, with Make/Model declarations; ATC requires compliance formats, and GST changes must be declared. No explicit technical specs listed in data; buyers should verify ATC documents.
What are the eligibility criteria for HPCL Salem tender 2026?
Eligibility includes non-liquidation status, ability to supply A3 MFP Photocopier, submission of experience certificates for similar work, GST compliance, PAN, and OEM authorizations. Bidders must understand ATC formats and participate in auto-verification through GEM where available.
When is the bid submission deadline for HPCL Salem printer tender 2026?
Exact submission deadlines are not provided in the data; bidders should consult the ATC document linked with the HPCL Salem procurement to confirm bid closing dates, required formats, and delivery address.
What are the warranty or support expectations for HPCL Salem MFP tender?
The available data does not specify warranty or AMC terms; ATC is expected to detail warranty duration, response times, and maintenance commitments. Bidders should verify with HPCL ATC for post-warranty support requirements and service levels.