Border Roads Organisation Automotive Spare Parts Tender India 2025 Department of Defence - 1 Year Shelf Life
Progress
RAQuantity
40
Category
00746827,36-A-2-004,REFLUX VALVE
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM requirements: Manufacturer Authorization mandatory for OEM distributors
- • Technical standards: not specified in tender data; ensure OEM conformity and shelf-life criteria
- • Special clauses: quantity increase up to 25%; extended delivery period rules with minimum 30 days baseline
- • Eligibility: 1-year shelf life at supply; 2-year residual market life; not end-of-life per OEM
- • Warranty/AMC: implied via shelf-life and OEM authorization, not explicitly stated
- • Penalties: not detailed in data; adhere to delivery timing rules and option clauses
- • Delivery/installation: spares for vehicles; delivery period determined by last date of original delivery order
- • Submission: PAN, GSTIN, canceled cheque, EFT mandate; NDA and OEM authorization forms
Categories
19
Tender Overview
Border Roads Organisation invites bids for automotive spare parts and components listed under multiple catalog codes, including items like HOSE, WIPER ARM, HEAD LAMP ASSY, INSTRUMENT CLUSTER, WATER PUMP, and INTERVAL TIMER. The scope covers 18 distinct items with implied lifecycle and OEM alignment, aiming to replenish maintenance spares for defence mobility assets. The tender emphasizes shelf life, non-obsolescence, and authorized distributor qualifications, with a structured vendor onboarding process and supplier code creation requirements. The unique aspect is the mix of civil-military spares, demanding OEM authorization and end-of-life controls to ensure road-ready inventories for field operations.
Technical Specifications & Requirements
- No explicit product specifications are published in the data; item names indicate mechanical and electrical vehicle spares (e.g., WIPER BLADE, STARTING RELAY, TANK CAP, WATER PUMP).
- Shelf life requirement: minimum 1 year usable shelf life at the time of supply.
- OEM authorisation: mandatory Manufacturer Authorization where distributors bid on behalf of OEMs.
- Obsolescence check: bidders must ensure products have at least 2 years residual market life and are not end-of-life per OEM.
- Documentation: in addition to standard bid docs, required PAN, GSTIN, canceled cheque, and EFT mandate; NDA to be uploaded; vendor code creation prerequisites.
- Delivery/option clause: quantity increases up to 25% of bid quantity and extended periods with a minimum extension rule; delivery calculated from last date of original delivery order.
- Shelf life evidence and supplier warranties are implied through terms; no specific delivery timeline is stated in the provided data.
Terms, Conditions & Eligibility
- EMD details are not specified in the data; bidders must comply with general GST regulations and ensure GST applicability is checked by themselves.
- Bidders must provide PAN, GSTIN, cancelled cheque, and EFT mandate certified by bank for vendor code creation.
- NDA and Manufacturer Authorization forms are mandatory for OEM-distributors.
- Shelf life requirement of minimum 1 year at supply date; balance usable life must exist.
- No assignment or subcontracting without prior buyer consent; compliance with option/extension terms is required.
Key Specifications
-
Product categories: automotive spares including hoses, wiper assemblies, lamps, relays, instrument clusters, water pumps, tank caps, interval timers
-
Shelf life: minimum 1 Year usable shelf life at supply date
-
Obsolescence: products must have at least 2 years residual market life
-
OEM authorization: required for distributors bidding on OEM products
-
Delivery: option to increase quantity up to 25%; delivery period adjustments with minimum 30 days
-
Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; NDA and Manufacturer Authorization
Terms & Conditions
-
Option clause allows 25% quantity variation at order and during contract currency
-
Shelf life mandate of minimum 1 year at supply and 2 years residual life
-
OEM authorization required for distributors; NDA mandatory; vendor code creation documents
-
GST compliance to be calculated by bidder; GST rates subject to actuals or applicable rates
-
Delivery timeline ties to last date of original delivery order; extended delivery uses formula
Important Clauses
Payment Terms
GST and payment terms to be determined by bidder; GST reimbursement as per actuals or applicable rates; no explicit advance or milestone terms in data
Delivery Schedule
Delivery period begins from last date of original delivery order; option-based quantity increases trigger adjusted delivery timelines with minimum 30 days
Penalties/Liquidated Damages
Not explicitly defined; compliance with delivery extension rules and timely performance implied through option clauses
Bidder Eligibility
-
Must provide PAN and GSTIN
-
OEM authorization required for distributor bids
-
Shelf life compliance: minimum 1 year at supply; 2 years residual market life
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
00746827,36-A-2-004,REFLUX VALVE , 00249483,36249483,RUBER METAL BUFFER , 31103500,HC311035,HOSE , PP10853,PP11881,WIPER ARM , SM003463498,9100777,HEAD LAMP ASSY WITH BULB , C8F176402600,1764-026,HAZARD PUSH BUTTON , PP10854,760093,WIPER BLADE , C8PP11331000,PP11331,WORK LIGHT ASSY WITH BULB , C83638491700,384917,PARKING BRAKE SW , C836B5005000,7211123,HOUR METER , C8PP11848000,7624726,TAIL LAMP LH WITH BULB , C8PP11761000,7624725,TAIL LAMP RH WITH BULB , 260854504901,975065,STARTING RELAY , C836B5003000,7337509,INSTRUMENT CLUSTER , C83657114800,00571148,COVER , C836C2003000,36-C-2- 003-7411373,TANK CAP , C7402422,,WATER PUMP , C8D843038000,843008,INTERVAL TIMER
Authority Records
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Documents 5
GeM-Bidding-8456480.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
18 Items Sign in to view GEM price trends Sign in for GEM prices
00746827,36-A-2-004,REFLUX VALVE
00746827,36-A-2-004,REFLUX VALVE
00249483,36249483,RUBER METAL BUFFER
00249483,36249483,RUBER METAL BUFFER
31103500,HC311035,HOSE
31103500,HC311035,HOSE
PP10853,PP11881,WIPER ARM
PP10853,PP11881,WIPER ARM
SM003463498,9100777,HEAD LAMP ASSY WITH BULB
SM003463498,9100777,HEAD LAMP ASSY WITH BULB
C8F176402600,1764-026,HAZARD PUSH BUTTON
C8F176402600,1764-026,HAZARD PUSH BUTTON
PP10854,760093,WIPER BLADE
PP10854,760093,WIPER BLADE
C8PP11331000,PP11331,WORK LIGHT ASSY WITH BULB
C8PP11331000,PP11331,WORK LIGHT ASSY WITH BULB
C83638491700,384917,PARKING BRAKE SW
C83638491700,384917,PARKING BRAKE SW
C836B5005000,7211123,HOUR METER
C836B5005000,7211123,HOUR METER
C8PP11848000,7624726,TAIL LAMP LH WITH BULB
C8PP11848000,7624726,TAIL LAMP LH WITH BULB
C8PP11761000,7624725,TAIL LAMP RH WITH BULB
C8PP11761000,7624725,TAIL LAMP RH WITH BULB
260854504901,975065,STARTING RELAY
260854504901,975065,STARTING RELAY
C836B5003000,7337509,INSTRUMENT CLUSTER
C836B5003000,7337509,INSTRUMENT CLUSTER
C83657114800,00571148,COVER
C83657114800,00571148,COVER
C836C2003000,36-C-2-003-7411373,TANK CAP
C836C2003000,36-C-2-003-7411373,TANK CAP
C7402422,,WATER PUMP
C7402422,,WATER PUMP
C8D843038000,843008,INTERVAL TIMER
C8D843038000,843008,INTERVAL TIMER
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | 00746827,36-A-2-004,REFLUX VALVE | 00746827,36-A-2-004,REFLUX VALVE | 2 | nos | lpoffr.ebw | 30 | |
| 2 | 00249483,36249483,RUBER METAL BUFFER | 00249483,36249483,RUBER METAL BUFFER | 8 | nos | lpoffr.ebw | 30 | |
| 3 | 31103500,HC311035,HOSE | 31103500,HC311035,HOSE | 1 | nos | lpoffr.ebw | 30 | |
| 4 | PP10853,PP11881,WIPER ARM | PP10853,PP11881,WIPER ARM | 1 | nos | lpoffr.ebw | 30 | |
| 5 | SM003463498,9100777,HEAD LAMP ASSY WITH BULB | SM003463498,9100777,HEAD LAMP ASSY WITH BULB | 4 | nos | lpoffr.ebw | 30 | |
| 6 | C8F176402600,1764-026,HAZARD PUSH BUTTON | C8F176402600,1764-026,HAZARD PUSH BUTTON | 2 | nos | lpoffr.ebw | 30 | |
| 7 | PP10854,760093,WIPER BLADE | PP10854,760093,WIPER BLADE | 2 | nos | lpoffr.ebw | 30 | |
| 8 | C8PP11331000,PP11331,WORK LIGHT ASSY WITH BULB | C8PP11331000,PP11331,WORK LIGHT ASSY WITH BULB | 4 | nos | lpoffr.ebw | 30 | |
| 9 | C83638491700,384917,PARKING BRAKE SW | C83638491700,384917,PARKING BRAKE SW | 1 | nos | lpoffr.ebw | 30 | |
| 10 | C836B5005000,7211123,HOUR METER | C836B5005000,7211123,HOUR METER | 2 | nos | lpoffr.ebw | 30 | |
| 11 | C8PP11848000,7624726,TAIL LAMP LH WITH BULB | C8PP11848000,7624726,TAIL LAMP LH WITH BULB | 2 | nos | lpoffr.ebw | 30 | |
| 12 | C8PP11761000,7624725,TAIL LAMP RH WITH BULB | C8PP11761000,7624725,TAIL LAMP RH WITH BULB | 2 | nos | lpoffr.ebw | 30 | |
| 13 | 260854504901,975065,STARTING RELAY | 260854504901,975065,STARTING RELAY | 2 | nos | lpoffr.ebw | 30 | |
| 14 | C836B5003000,7337509,INSTRUMENT CLUSTER | C836B5003000,7337509,INSTRUMENT CLUSTER | 2 | nos | lpoffr.ebw | 30 | |
| 15 | C83657114800,00571148,COVER | C83657114800,00571148,COVER | 2 | nos | lpoffr.ebw | 30 | |
| 16 | C836C2003000,36-C-2-003-7411373,TANK CAP | C836C2003000,36-C-2-003-7411373,TANK CAP | 1 | nos | lpoffr.ebw | 30 | |
| 17 | C7402422,,WATER PUMP | C7402422,,WATER PUMP | 1 | nos | lpoffr.ebw | 30 | |
| 18 | C8D843038000,843008,INTERVAL TIMER | C8D843038000,843008,INTERVAL TIMER | 1 | nos | lpoffr.ebw | 30 |
Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate certificate certified by bank
Non-Disclosure Declaration (bidder letter head)
Manufacturer Authorization/OEM authorization form
GST and vendor code creation documents
Technical bid documents and admissible product catalogs
Reverse Auction Schedule
Start
12-Nov-2025, 4:00 pm
End
13-Nov-2025, 5:00 pm
Duration: 25 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | ********** Under PMA | - | 03-11-2025 13:18:35 | |
| 2 | ********** Under PMA | - | 07-11-2025 14:30:20 |
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for BR0 automotive spares tender in India 2025?
Bidders must submit PAN, GSTIN, canceled cheque, EFT mandate, NDA, and Manufacturer Authorization. Ensure products have at least 2 years residual market life and a minimum 1 year shelf life at supply. Include OEM authorization and complete bid documentation per terms; comply with option-based quantity extensions.
What documents are required for BR0 spare parts procurement in 2025?
Required documents include PAN, GSTIN, cancelled cheque, bank-certified EFT mandate, NDA, OEM authorization, vendor code creation materials, and technical bid with product catalogs. Ensure shelf-life compliance and confirm non-obsolescence with OEM before submission.
What shelf-life and obsolescence requirements apply to BR0 spares tender?
Spares must have a minimum 1-year usable shelf life at supply and at least 2 years of residual market life. Bids for end-of-life products are not eligible. OEM authorization is mandatory for distributors to participate, ensuring ongoing support and availability.
What is the delivery extension policy for BR0 tender quantities?
The purchaser may increase quantity up to 25% and extend the delivery period. The extended time is calculated as (additional quantity / original quantity) × original delivery period, with a minimum of 30 days, ensuring supply continuity during procurement adjustments.
Which OEM authorizations are required for BR0 supplier bids?
Manufacturers must provide an Authorization Form/Certificate detailing OEM details, including name, designation, address, email, and phone. Authorized distributors must attach full OEM authorization to bid, along with NDA and other documents.
Are there specific standards or certifications required for BR0 spares?
The tender data does not specify explicit IS/ISO standards; bidders should align with OEM quality and ensure non-obsolescence. OEM approval and shelf-life commitments are critical, with GST compliance managed by bidders per applicable rates.
What are the key eligibility criteria for BR0 vehicle spares tender?
Eligibility includes valid PAN and GSTIN, ability to provide EFT mandate, OEM authorization for distributors, NDA submission, and confirmation of at least 1-year shelf life with 2-year residual life. Maintain non-obsolescence and comply with option-based quantity adjustments.
How is GST treated for BR0 spare parts procurement?
GST is bidder-determined; it will be reimbursed based on actuals or applicable rates, whichever is lower, up to the quoted GST percentage. Bidders must self-verify GST applicability and ensure correct invoicing for reimbursement.
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Documents 5
GeM-Bidding-8456480.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS