Invitation to Bid - Entry and Mid Level Desktop Computer in RAIPUR, CHHATTISGARH

The eligibility requirements include being a registered entity for at least three years, having an average annual turnover of ₹8 Lakh for the past three financial years, and the OEM showing an average turnover of ₹60 Lakh for the same period. Additionally, past performance records should confirm supply of at least 80% of the bid quantity to government or PSU organizations.

Bidders need to provide several required certificates, including an OEM authorization certificate, experience criteria documents, and financial turnover documentation. Furthermore, any bidder seeking exemptions from experience and turnover must submit supporting documents.

The registration process involves ensuring that the bidder is a validated entity on the GeM platform and submits all required documentation as outlined in the tender document, including financial records and relevant certifications.

Accepted document formats typically include PDF files for financial records, certificates, and any supporting documents. Bidders should ensure documents are clearly formatted and legible when submitting online through the GeM portal.

The desktop computers must meet specified technical specifications including AMD Ryzen 5 5600G or Intel Core i5 12400 processors, a pre-loaded Windows 11 Professional OS, 16 GB RAM, and NVMe SSD of at least 1 TB. Compliance with additional technical parameters is mandatory.

Bidders are expected to adhere to quality standards set forth in the tender documents, particularly in terms of product reliability and compliance with OEM specifications, ensuring that all products supplied are genuine and certified.

The compliance requirements include adherence to the technical specifications and standards outlined, submission of authenticated certificates, and provision of supporting documents to substantiate claims of eligibility.

Testing criteria will primarily focus on functionality, compliance with specifications, and performance metrics validated during the evaluation phase by the buyer or a designated inspection authority if applicable.

The EMD amount required for this tender is ₹45,000. Bidders must include this deposit as part of their submission to ensure eligibility for consideration.

The performance security required is 3% of the contract value and is mandatory for a duration of 36 months, ensuring that the bidder fulfills the terms of the contract satisfactorily.

Payment terms will be defined in the contract, typically requiring completion of delivery, inspection, and acceptance of products. Final payment will be processed upon successful completion of these criteria.

Price evaluations will consider the total cost of ownership, compliance with specified requirements, and assessment against competitors, focusing on best value for money in line with the EPFO’s procurement policies.

Submission methods permitted for this tender include electronic submission via the GeM portal, ensuring that all documents are uploaded correctly and before the specified deadline.

While specific key timelines and deadlines are not listed due to variability, bidders are encouraged to stay informed through the GeM platform for updates regarding the tender lifecycle and submission windows.

Results will be communicated through an official notice on the GeM platform after the evaluation process has been finalized. Bidders should regularly check for updates concerning their application status.

MSEs can benefit from purchase preferences under this tender, including potential exemptions from EMD and consideration for contracts if their quotes are competitive and within the defined margins.

Yes, startups may also have specific provisions allowing them to bid, although eligibility requirements outlined must still be met to qualify for participation in this tender.

The tender emphasizes the 'Make in India' mandate by encouraging bids from local suppliers, mandating minimum local content requirements, and prioritizing products that are locally manufactured to stimulate domestic production and job creation.