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Bharat Coking Coal Limited Transmission Oil C4 SAE30 Tender 2026 India - 1 Year Warranty, 25% Quantity Flex, EMD ₹18,000

Bid Publish Date

28-Jan-2026, 1:01 pm

Bid End Date

18-Feb-2026, 12:00 pm

EMD

₹18,000

Value

₹8,77,212

Location

DHANBAD , JHARKHAND

Progress

Issue28-Jan-2026, 1:01 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

6300

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirement: OEM warranty certificates must be submitted at delivery
  • • Technical standard: 1-year warranty from acceptance; service network in INDIA for after-sales
  • • Quantity flexibility: option clause allows up to 25% variation during and after contract
  • • GST compliance: bidder bears GST; reimbursement as actuals or as per applicable rates
  • • Payment/documentation: invoices in consignee name with GSTIN; GeM portal GST screenshot required
  • • Delivery scope: supply of goods; installation/commissioning not explicitly required
  • • EMD details: ₹18,000; estimated value ₹877,212
  • • Eligible documentation: PAN, GSTIN, cancelled cheque, EFT mandate

Tender Overview

Organization: Bharat Coking Coal Limited (BCCL) under Coal India Limited. Product: Transmission Oil C4 SAE30 supplied as a standalone goods contract. Estimated Value: ₹877,212 with an EMD of ₹18,000. Scope: pure supply of goods to consignee location; BOM and installation not described, but OEM warranty is required. Delivery/Quantity: option clause allows up to 25% quantity variation at contract rates; delivery timelines anchored to original order dates with adjustments. Differentiator: explicit OEM warranty, service coverage details, and post-delivery support requirements. Context: procurement for government-controlled coal sector equipment lubricant needs, requiring GST compliance and on-portal invoicing via GeM.

Technical Specifications & Requirements

  • Item category: lubricants; grade: C4 SAE30; no technical specs published in BOQ.
  • Standards/Compliance: 1-year warranty from final acceptance or post-installation, with OEM warranty certificates to be submitted at delivery.
  • Delivery/Scope: Scope of supply includes all cost components for the goods; installation not indicated as mandatory.
  • Quality/Service: Service network must include installation, commissioning, training, troubleshooting, and maintenance with centers in INDIA; provide locations near consignee destinations.
  • Documentation: Invoices must be raised in consignee name with consignee GSTIN; GST portal payment confirmation to be uploaded.

Terms, Conditions & Eligibility

  • EMD: ₹18,000.
  • Warranty: 1 year from acceptance or after installation/completion.
  • Delivery: Original delivery period; option clause allows quantity changes up to 25% during and after contract.
  • GST/Tax: Bidder responsible for GST; reimbursement as per actuals or applicable rate, capped to quoted GST %.
  • Bidder Docs: PAN, GSTIN, cancelled cheque, EFT mandate.
  • Invoice/Payment: GST invoice uploaded; payment terms align with GeM portal processes.
  • Misc: Not specified for tender location or start/end dates; emphasis on GST compliance and on-time delivery.

Key Specifications

  • Product: Transmission Oil C4 SAE30

  • Quantity: governed by contract with up to 25% variation

  • Estimated value: ₹877,212

  • EMD: ₹18,000

  • Warranty: 1 year from acceptance or post-installation

  • Invoicing: invoice in consignee name with consignee GSTIN; GSTN portal upload required

  • Service coverage: installation, commissioning, training, troubleshooting, maintenance

Terms & Conditions

  • Quantity variation up to 25% during contract at contracted rates

  • 1-year warranty with OEM certificates required at delivery

  • GST responsibility lies with bidder; reimbursement rules apply

Important Clauses

Payment Terms

GST invoice must be raised in consignee name; payment via GeM portal with GST payment screenshot

Delivery Schedule

Delivery period aligned to original order date; time extension mechanism for option clause with minimum 30 days

Penalties/Liquidated Damages

Not specified in data; contract may include LD as per standard GeM terms; ensure monitoring of delivery performance

Bidder Eligibility

  • Must meet GST registration requirements and furnish GSTIN proof

  • Provide PAN and bank EFT mandate with bid

  • Offer OEM-authorized product and submit warranty documentation

Documents 4

GeM-Bidding-8887616.pdf

Main Document

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque

4

EFT Mandate certified by bank

5

OEM authorization (if applicable)

6

OEM warranty certificate (upon delivery)

7

GST invoice copy and GST payment screenshot

8

Proof of address/documentation for consignee GSTIN

Frequently Asked Questions

Key insights about JHARKHAND tender market

How to bid for Transmission Oil C4 SAE30 tender in India with BCCL?

Bidders must meet GST, PAN, and EFT mandate submission. Ensure OEM warranty certificates, provide 1-year warranty details, and quote with up to 25% quantity variation. Include ₹18,000 EMD and submit GST-compliant invoices in consignee name through the GeM portal.

What documents are required for BCCL transmission oil procurement in 2026?

Required documents include PAN card, GSTIN, cancelled cheque, EFT mandate, OEM authorization if applicable, OEM warranty certificates, and GST invoice copy plus GST payment screenshot uploaded on GeM. Also provide consignee GSTIN details for invoicing.

What are the delivery and payment terms for the oil tender in India?

Delivery follows the original order date with an option to extend up to 25% quantity; minimum 30 days extension rules apply. Payment is processed via GeM with GST reimbursement as actuals or at the quoted rate, and invoices must be in the consignee name with GSTIN.

Which warranty and after-sales support are required for the oil supply?

A 1-year warranty from final acceptance or after installation is required. OEM warranty certificates must be supplied at delivery, with nationwide installation, commissioning, training, and maintenance service centers in India.

What is the estimated contract value and EMD for this tender?

Estimated contract value is ₹877,212 with an EMD of ₹18,000. The bid must include these figures and comply with the option clause allowing quantity variations up to 25%.

Are there any brand or OEM restrictions for the oil tender?

OEM warranty certificates are required; ensure product is not end-of-life before the specified residual market life and provide proof of OEM authorization or direct supply arrangement.

What standards or certifications are explicitly required for this oil tender?

Explicit standards are not detailed in the BOQ. A 1-year OEM warranty is mandatory, and GST compliance plus consignee-specific invoicing are required as part of the procurement process.

How can bidders verify GST and invoicing requirements for GeM submission?

Submit GSTIN and ensure GST invoice is uploaded on GeM with a payment screenshot. Invoices must be raised in the consignee name with the consignee GSTIN, following the GeM process for successful billing.

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