Prasar Bharati Procurement: Supply, Installation & Commissioning of 50 HP VRF/VRV Outdoor Units and AHUs in Chennai Tamil Nadu 2025
Bid Publish Date
28-Nov-2025, 12:11 pm
Bid End Date
31-Dec-2025, 11:00 am
EMD
₹1,40,000
Value
₹70,00,000
Location
Progress
Quantity
1147
Category
Supply of 50 HP VRF or VRV Outdoor Unit
Bid Type
Two Packet Bid
Categories
72
Tender Overview
Organization: Prasar Bharati Broadcasting Corporation Of India, operating under the Ministry Of Information And Broadcasting. Scope: Supply, installation, testing and commissioning of 50 HP VRF/VRV outdoor units and indoor floor-standing DX AHUs (50 HP each), plus ancillary works including refrigerant piping, remote status indication panel, switch panel wiring, shielded cables, nitrogen flushing, duct modification, MS base frames, canvas connections, GI cable trays, dismantling, training, and civil works. Location: CHENNAI, TAMIL NADU 600001. Estimated value: ₹70,00,000; EMD: ₹1,40,000. Scope covers payment on actuals for several subsystems (cables, panels, refrigerant gas, etc.). Uniquely, it includes supply and installation of remote status and switch panels with wiring, plus 3-core control cables for multiplex system. The contract anticipates option quantity adjustments up to 25% and extended delivery timelines with a minimum 30-day buffer.
Technical Specifications & Requirements
- Product/Service: 50 HP VRF/VRV outdoor units and 50 HP capacity indoor floor-standing DX AHUs; complete supply, installation, testing, and commissioning.
- Ancillary works: refrigerant gas, nitrogen flushing, vacuum testing, duct modification, MS base frame/platform fabrication for ODUs, canvas connections, GI perforated cable trays with top cover, and dismantling/shifting existing AC plants.
- Electrical & control: 4 Core 16 Sqmm copper shielded armoured cable (ODU to MCB), 4 Core 10 Sqmm copper shielded armoured cable (AHU to switch panel), 3 core 1.5 sq.mm control cable for non-polarity multiplex transmission, PVC piping and clamps.
- Payments: Payment shall be as per actuals for cables, panels, and refrigerant gas; Duct work and civil works included; overall estimated value ₹7,000,000.
- Installation/Testing: Nitrogen flushing, pressure testing, vacuumising, and commissioning. Training and miscellaneous civil works included.
- Compliance: No specific standards listed; OEM/OEM-certified resources or authorized resellers to perform installation/commissioning.
Terms, Conditions & Eligibility
- EMD: ₹1,40,000.
- Experience: Bidder or OEM must have supplied similar category products to Central/State Government or PSU for at least 3 years prior to bid opening; provide contract copies with bid.
- Installation/Commissioning: To be carried out by OEM or OEM-certified resources or authorized resellers.
- Authorization: OEM authorization required for distributors/service providers; provide OEM details with bid.
- GST & Invoicing: Invoice must be raised in consignee name with consignee GSTIN; GST considerations as per actuals.
- Delivery/Option Clause: Purchaser may increase/decrease quantity up to 25%; delivery period adjustments follow a defined formula with a minimum of 30 days.
- Payment Terms: Details not fully specified; payments on actuals for several line items; bid must comply with GST and invoicing rules.
- Termination: Buyer may terminate if material terms are not complied with.
Key Specifications
-
50 HP VRF/VRV outdoor unit
-
50 HP capacity indoor floor-standing DX AHU
-
Refrigerant gas supply
-
3-core control cable 1.5 sq.mm for multiplex transmission
-
4-core 16 sq.mm copper shielded armoured cable (ODU to MCB)
-
4-core 10 sq.mm copper shielded armourmed cable (AHU to Switch Panel)
-
PVC piping with clamps for cables
-
Nitrogen flushing and pressure testing; vacuum servicing
-
MS base frame/platform fabrication for ODUs
-
Canvas connection supply and GI perforated cable tray with top cover
-
Dismantling and shifting of existing AC plants
-
Remote status indication panel and switch panel installation
-
Wiring and testing of equipment
Terms & Conditions
-
EMD: ₹1,40,000; payment terms to align with actuals for several subitems
-
Option clause allows ±25% quantity variation; delivery extension rules apply
-
Installation to be performed by OEM-certified resources or authorized resellers
-
GST handling at bidder's responsibility; invoice in consignee name
-
Dismantling and civil works included; training provided
Important Clauses
Payment Terms
Payment shall be as per actuals for cables, refrigerant gas, panels; GST handling per actuals; invoices in consignee GSTIN; no fixed upfront percentage specified
Delivery Schedule
Option to increase/decrease quantity up to 25%; delivery period extends proportional to quantity; minimum 30 days additional time
Penalties/Liquidated Damages
Termination rights reserved by Buyer for non-compliance with material terms; performance-related remedies not detailed
Bidder Eligibility
-
3 years of regular supply of similar Govt/PSU category products
-
OEM authorization or OEM-certified installation capability
-
Not under liquidation or bankruptcy; financial stability undertaking
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Supply of 50 HP VRF or VRV Outdoor Unit , Supply of Indoor Unit Floor standing DX type AHU. Capacity of each Unit is 50 HP , Supply Installation Testing and commissioning of Refrigerant Pipes.Payment shall be as per actuals. , Supply and installation of Remote Status indication Panel , Supply and installation of Switch Panel and wiring of equipment , Supply of 4 Core 16 Sqmm Copper Shielded armoured cable ODU to MCB. Payment shall be as per actuals. , Supply of 4 Core 10 Sqmm Copper Shielded armourmed cable AHU to Switch Panel. Payment shall be as per actuals. , Supply of control cable, 3 core, 1.5 sq.mm, suitable for non-polarity multiplex transmission system, laid in PVC piping and clamp. Payment shall be as per actuals. , Supply of Refrigerent Gas , Intallation testing commissioning of 3x50 HP VRF or VRV outdoor unit and AHUs , Nitrogen flushing Pressure Testing vaccumising and commissioning the system , Modification of Duct , Supply Fabrication installation of MS Base Frame or Platform for ODUs , Supply and installation of Canvas Connection , Supply and Installation of G.I perforated cable tray with top cover with supports , Dismantling and shifting of existing AC plants , Training , Miscellaneous Civil works , Any other supply or works necessary for satisfactory completion of the entire job
Authority Records
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Documents 6
GeM-Bidding-8643743.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
19 Items Sign in to view GEM price trends Sign in for GEM prices
Supply of 50 HP VRF or VRV Outdoor Unit
Supply of Variable refrigerant flow or Volume Outdoor Unit with compressors, air cooled condensors, Control unit and Accessories. Capacity of each unit is 50 HP(Reference to Para 1 Through 1.1 to 1.12 of Section III)
Supply of Indoor Unit Floor standing DX type AHU. Capacity of each Unit is 50 HP
Supply of Indoor unit (FLOOR STANDING DX Type AHU) capacity of each unit is 50 HP, The AHU should be able to provide 13200 CFM air flow with 75mm external static pressure (Reference to Para Section III 2.1 to 2.17)
Supply Installation Testing and commissioning of Refrigerant Pipes.Payment shall be as per actuals.
Supply, installation testing and commisioning of refrigerant copper liquid or gas piping for connection between indoor and outdoor units of the capacities mentioned above. (Reference to Para 3 Through 3.1 to 3.6 of Section III)
Supply and installation of Remote Status indication Panel
Supply and installation of Remote Status indication Panel (Reference to Para 4 of Section III)
Supply and installation of Switch Panel and wiring of equipment
Supply and installation of One cubicle type switchboard with appropriate ratings of an incoming MCCB Bus bar and individual MCCB units for each plant in the AC plant Room and wiring of equipment. Reference to Para 5 Through 5.1 to 5.4 of Section III
Supply of 4 Core 16 Sqmm Copper Shielded armoured cable ODU to MCB. Payment shall be as per actuals.
Supply of 4 Core 16 Sqmm Copper Shielded armoured cable (ODU to MCB) Payment shall be as per actuals.
Supply of 4 Core 10 Sqmm Copper Shielded armourmed cable AHU to Switch Panel. Payment shall be as per actuals.
Supply of 4 Core 10 Sqmm Copper Shielded armourmed cable (AHU to Switch Panel) Payment shall be as per actuals.
Supply of control cable, 3 core, 1.5 sq.mm, suitable for non-polarity multiplex transmission system, laid in PVC piping and clamp. Payment shall be as per actuals.
Supply of control cable, 3 core, 1.5 sq.mm, suitable for non-polarity multiplex transmission system(Reference to Clause 1.12.2 of Annexure-III) laid in PVC piping and clamp. Payment shall be as per actuals.
Supply of Refrigerent Gas
Supply of Refrigerant Gas of Zero ODP
Intallation testing commissioning of 3x50 HP VRF or VRV outdoor unit and AHUs
Installation testing commisioning of 3x50 HP VRF or VRV outdoor unit and AHUs Reference to Para 1.1 to 1.12 and 2.1 to 2.17 of Section III
Nitrogen flushing Pressure Testing vaccumising and commissioning the system
Nitrogen flushing Pressure Testing vaccumising and commissioning the system
Modification of Duct
Modification in existing supply and return Duct to the New AHU and repairs if any required in the existing connecting duct system to the plenum chamber
Supply Fabrication installation of MS Base Frame or Platform for ODUs
Supply fabrication and installation of MS base frame or Platform for installing VRV outdoor units duly epoxy coated with vibration isolation pads supports etc at the proposed location Refer Section 6.2 staging and RS Joists
Supply and installation of Canvas Connection
Supply and installation of Canvas Connection between AHU and Supply Duct
Supply and Installation of G.I perforated cable tray with top cover with supports
Supply and installation of G.I perforated cable tray with top cover with supports Size 300x75mm Make JSW or Intech or PROFAB. Payment shall be be made as per actuals
Dismantling and shifting of existing AC plants
Dismantling and shifting of existing AC plants
Training
Training of akashvani staff for a period not less than three days to staffs in operation and maintenance of air conditioning plants Reference to Para 1.12 of section I
Miscellaneous Civil works
Miscellaneous Civil works required for completion of the installation as per Specification. Reference to Para 6 of section III
Any other supply or works necessary for satisfactory completion of the entire job
Any other supply or works not specifically mentioned above but necessary for satisfactory completion of the entire job. Description of supply or works to be mentioned and included in the documents submitted for Technical evaluation.
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Supply of 50 HP VRF or VRV Outdoor Unit | Supply of Variable refrigerant flow or Volume Outdoor Unit with compressors, air cooled condensors, Control unit and Accessories. Capacity of each unit is 50 HP(Reference to Para 1 Through 1.1 to 1.12 of Section III) | 3 | nos | [email protected] | 100 | |
| 2 | Supply of Indoor Unit Floor standing DX type AHU. Capacity of each Unit is 50 HP | Supply of Indoor unit (FLOOR STANDING DX Type AHU) capacity of each unit is 50 HP, The AHU should be able to provide 13200 CFM air flow with 75mm external static pressure (Reference to Para Section III 2.1 to 2.17) | 3 | nos | [email protected] | 100 | |
| 3 | Supply Installation Testing and commissioning of Refrigerant Pipes.Payment shall be as per actuals. | Supply, installation testing and commisioning of refrigerant copper liquid or gas piping for connection between indoor and outdoor units of the capacities mentioned above. (Reference to Para 3 Through 3.1 to 3.6 of Section III) | 350 | rmt | [email protected] | 100 | |
| 4 | Supply and installation of Remote Status indication Panel | Supply and installation of Remote Status indication Panel (Reference to Para 4 of Section III) | 3 | nos | [email protected] | 100 | |
| 5 | Supply and installation of Switch Panel and wiring of equipment | Supply and installation of One cubicle type switchboard with appropriate ratings of an incoming MCCB Bus bar and individual MCCB units for each plant in the AC plant Room and wiring of equipment. Reference to Para 5 Through 5.1 to 5.4 of Section III | 3 | nos | [email protected] | 100 | |
| 6 | Supply of 4 Core 16 Sqmm Copper Shielded armoured cable ODU to MCB. Payment shall be as per actuals. | Supply of 4 Core 16 Sqmm Copper Shielded armoured cable (ODU to MCB) Payment shall be as per actuals. | 350 | rmt | [email protected] | 100 | |
| 7 | Supply of 4 Core 10 Sqmm Copper Shielded armourmed cable AHU to Switch Panel. Payment shall be as per actuals. | Supply of 4 Core 10 Sqmm Copper Shielded armourmed cable (AHU to Switch Panel) Payment shall be as per actuals. | 30 | rmt | [email protected] | 100 | |
| 8 | Supply of control cable, 3 core, 1.5 sq.mm, suitable for non-polarity multiplex transmission system, laid in PVC piping and clamp. Payment shall be as per actuals. | Supply of control cable, 3 core, 1.5 sq.mm, suitable for non-polarity multiplex transmission system(Reference to Clause 1.12.2 of Annexure-III) laid in PVC piping and clamp. Payment shall be as per actuals. | 175 | rmt | [email protected] | 100 | |
| 9 | Supply of Refrigerent Gas | Supply of Refrigerant Gas of Zero ODP | 120 | kg | [email protected] | 100 | |
| 10 | Intallation testing commissioning of 3x50 HP VRF or VRV outdoor unit and AHUs | Installation testing commisioning of 3x50 HP VRF or VRV outdoor unit and AHUs Reference to Para 1.1 to 1.12 and 2.1 to 2.17 of Section III | 1 | job | [email protected] | 100 | |
| 11 | Nitrogen flushing Pressure Testing vaccumising and commissioning the system | Nitrogen flushing Pressure Testing vaccumising and commissioning the system | 1 | job | [email protected] | 100 | |
| 12 | Modification of Duct | Modification in existing supply and return Duct to the New AHU and repairs if any required in the existing connecting duct system to the plenum chamber | 50 | cft | [email protected] | 100 | |
| 13 | Supply Fabrication installation of MS Base Frame or Platform for ODUs | Supply fabrication and installation of MS base frame or Platform for installing VRV outdoor units duly epoxy coated with vibration isolation pads supports etc at the proposed location Refer Section 6.2 staging and RS Joists | 1 | job | [email protected] | 100 | |
| 14 | Supply and installation of Canvas Connection | Supply and installation of Canvas Connection between AHU and Supply Duct | 3 | nos | [email protected] | 100 | |
| 15 | Supply and Installation of G.I perforated cable tray with top cover with supports | Supply and installation of G.I perforated cable tray with top cover with supports Size 300x75mm Make JSW or Intech or PROFAB. Payment shall be be made as per actuals | 50 | rmt | [email protected] | 100 | |
| 16 | Dismantling and shifting of existing AC plants | Dismantling and shifting of existing AC plants | 1 | job | [email protected] | 100 | |
| 17 | Training | Training of akashvani staff for a period not less than three days to staffs in operation and maintenance of air conditioning plants Reference to Para 1.12 of section I | 1 | job | [email protected] | 100 | |
| 18 | Miscellaneous Civil works | Miscellaneous Civil works required for completion of the installation as per Specification. Reference to Para 6 of section III | 1 | job | [email protected] | 100 | |
| 19 | Any other supply or works necessary for satisfactory completion of the entire job | Any other supply or works not specifically mentioned above but necessary for satisfactory completion of the entire job. Description of supply or works to be mentioned and included in the documents submitted for Technical evaluation. | 1 | job | [email protected] | 100 |
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Required Documents
GST registration certificate of bidder
Permanent Account Number (PAN) card
Experience certificates for similar Govt/PSU supply
Financial statements or turnover proof
Bid security/EMD payment receipt (₹1,40,000)
OEM authorization/certificate or authorized reseller details
Technical compliance certificates (if any)
Past contract copies showing delivery and performance
Duly signed bidder undertaking on non-liquidity and financial stability
Corrigendum Updates
1 Update Update
Extended Deadline
31-Dec-2025, 11:00 am
Opening Date
31-Dec-2025, 11:30 am
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for the VRF/VRV and AHU tender in Chennai?
Bidders must meet 3-year Govt/PSU supply experience, provide OEM authorization, submit GST and PAN, EMD ₹1,40,000, and contract copies. Include installation capabilities by OEM-certified technicians and provide detailed BOM, wiring diagrams, and commissioning plan. Ensure invoicing to consignee GSTIN and comply with option clause up to 25% quantity.
What documents are required for Prasar Bharati Chennai HVAC tender submissions?
Submit GST certificate, PAN card, experience certificates of similar Govt/PSU supply, financial statements, EMD receipt, OEM authorization, technical bid documents, past contract copies showing yearly quantities, and authorization details for distributors or service providers.
What are the technical scope items for 50 HP AHU and VRF units?
Scope includes 50 HP VRF/VRV outdoor units, 50 HP indoor AHUs, refrigerant gas supply, nitrogen flushing, pressure testing, duct modifications, MS base frames, canvas connections, GI cable trays, 4-core and 3-core cables, remote status and switch panels, and wiring with PVC piping. Payment on actuals for several items applies.
What is the EMD amount and eligibility criteria for this Chennai tender?
EMD is ₹1,40,000. Eligibility requires 3 years of delivering similar Govt/PSU products, non-liquidation status, OEM authorization, and ability to perform installation by OEM-certified personnel; bid must include relevant contract copies.
What delivery terms apply to quantity variations in this tender?
Quantity may increase/decrease by up to 25% at contract award; delivery period scales with quantity using a defined formula, with a minimum of 30 days additional time, starting from the original delivery end date.
What payment terms are specified for the Prasar Bharati HVAC contract?
Payments are on actuals for components like cables and refrigerant gas; GST handling is bidder’s responsibility with reimbursements per actuals or applicable rates; invoices must be in the consignee’s name with their GSTIN.
What installation and commissioning requirements are mandated for this bid?
Installation/commissioning must be conducted by OEM or OEM-certified resources or authorized resellers; includes testing, valve nitrogen flushing, vacuuming, and commissioning of all VRF/VRV outdoor units and indoor AHUs; training and civil works included.
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Documents 6
GeM-Bidding-8643743.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS