GEM

Braithwaite And Company Limited Railways Machinery Oil and Lubricants Tender 2025 ISO VG 110 CI4 15W-40 VG220

Bid Publish Date

19-Nov-2025, 12:36 pm

Bid End Date

29-Nov-2025, 1:00 pm

Bid Opening Date

29-Nov-2025, 1:30 pm

Location

KOLKATA , WEST BENGAL

Progress

Issue19-Nov-2025, 12:36 pm
AwardPending
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Quantity

3150

Category

Supply of Machinery oil use for machine tools, ISO VG 110

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Not specified in data; confirm if specific brand approvals or OEM authorizations are mandated in full tender
  • • Technical certifications: Look for IS/ISO/ASTM codes in full ATC; currently only generic ISO VG and API CJ oil grades listed
  • • Special clauses: EMD/SD/PBG terms are to follow uploaded tender document; exact amounts pending
  • • Eligibility: Public sector railways procurement implies prior experience in supplying lubricants to government entities
  • • Warranty/AMC: Not specified; verify warranty or post-warranty support expectations in final tender
  • • Penalties: Not disclosed; check for LD and performance bonds in full ATC

Categories 22

ENGINE OIL GEAR BOX MACHINERY ENGINE PHOTOGRAPHIC CAMERAS BOX TRANSPORTATION OF DIESEL MOBIL OIL SUPPLY OF ENGINE GEAR LUBRICATING OILS MACHINE OIL LUBRICANT MI TANK BUTORPHANOL TARTRATE LUBE OIL CONING OIL BEARING OIL LUBRICANT PRODUCT MACHINE PETROLEUM FUELS GEAR OIL

Tender Overview

Braithwaite And Company Limited, a Railways Public Sector Undertakings supplier, seeks procurement of specialty lubricants including ISO VG 110 machinery oil, API CI4 15W-40 diesel engine oil, and ISO VG 220 industrial gear oil. The exact quantity, estimated value, and delivery location are not disclosed, but the scope covers lubricants for machine tools and gearboxes. The tender references standard industrial lubricants suitable for railway machinery and gear trains, with a single category of lubricants implied by the listed specifications and no BOQ items. This opportunity targets lubricants suppliers with ISO/IS 9001/IS requirements alignment and prior supply experience to public sector buyers.

Technical Specifications & Requirements

  • Product categories: Machinery oil (ISO VG 110), Diesel engine oil (API CI4, 15W-40), Industrial gear oil (ISO VG 220)
  • Standards/grades: ISO VG 110, API CI4, ISO VG 220; specific grade compliance not elaborated in the data
  • Intended use: Lubricants for machine tools and gearboxes in railway equipment
  • Documentation gaps: No BOQ items listed; no explicit quantities or delivery milestones available
  • Quality expectations: Vendor must align with government tender terms; EMD/SD/PBG terms are stated as per uploaded tender document

Terms, Conditions & Eligibility

  • EMD/SD/PBG: Terms referenced as per uploaded tender document (exact amounts not specified here)
  • Experience requirements: Not explicitly stated in the data; bidders should rely on standard railways/public sector lubrication supply experience
  • Delivery timeline & payment: Not provided; terms to be defined in the uploaded ATC/document
  • Submission requirements: Final terms to be confirmed via tender document; ensure compliance with buyer-added terms for lubricants and gear oils
  • Geographic scope: Location not specified in the supplied data; bidders should confirm delivery location with the issuing authority
  • Compliance: Align with organizational procurement policies and any BIS/ISO related standards if referenced in the full tender

Key Specifications

  • Product names and categories: ISO VG 110 machinery oil; API CI4 15W-40 diesel engine oil; ISO VG 220 industrial gear oil

  • Quantities: Not disclosed in the data; refer to BOQ in tender documents

  • Estimated value: Not disclosed

  • Experience: Public sector lubrication supply experience recommended

  • Quality/compliance: Align with standard lubricant specifications; confirm IS/ISO certifications in full ATC

Terms & Conditions

  • EMD, SD/PBG terms to be as per uploaded tender document

  • Delivery timeline and payment terms not disclosed in data

  • Activation of OEM/brand requirements to be clarified in ATC

Important Clauses

Payment Terms

Payment terms to be defined in the uploaded tender document; bidders must review for advance, milestone, or post-delivery payment

Delivery Schedule

Delivery windows to be specified in the ATC; bidders should verify lead times and installation/recall obligations

Penalties/Liquidated Damages

LD provisions to be stated in the tender; confirm penalties for late delivery or non-compliance with lubricant specs

Bidder Eligibility

  • Experience in supplying lubricants to public sector or railways

  • Demonstrated financial capacity in last 3 audited financial years

  • Compliance with IS/ISO lubricant standards and brand authorizations if required

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Required Documents

1

GST registration certificate

2

Permanent account number (PAN) card

3

Experience certificates for prior supply of lubricants to public sector or railways

4

Financial statements demonstrating financial stability

5

EMD/Security deposit documents as per uploaded tender

6

Technical compliance certificates for lubricant grades (ISO VG, API CI4) if specified

7

OEM authorization letters (if OEM-specific brands are required)

8

Any statutory registrations or certifications referenced in the full tender document

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for lubricants tender in railways with ISO VG specifications 2025

Bidders must submit GST, PAN, experience certificates, and financial documents; ensure OEM authorizations if required, and provide EMD/SD as per uploaded ATC. The tender specifies ISO VG 110 oil, API CI4 15W-40 diesel oil, and ISO VG 220 gear oil; confirm quantities in the BOQ once released.

What documents are required for Braithwaite lubrication tender in railways

Submit GST certificate, PAN, ongoing/last three years financial statements, experience certificates in lubricants supply, EMD documents, technical compliance certificates for given oil grades, and OEM authorizations if brands are restricted; ensure bids conform to the uploaded ATC.

What are the technical specifications for IS0 VG lubricants in this tender

The tender lists ISO VG 110 machinery oil, API CI4 15W-40 diesel engine oil, and ISO VG 220 gear oil; exact viscosity grades must match these designations; confirm any additional viscosity or performance metrics in the full tender ATC.

When is delivery and payment terms for the railways lubricants tender

Delivery timelines and payment terms are defined in the uploaded tender document (ATC); bidders should await the final schedule and payment terms such as advance, milestone, or post-delivery payment after submission.

What is the EMD for the Braithwaite lubricants procurement

EMD amount is not stated here; bidders must refer to the tender’s ATC to determine the exact EMD value and submission method; ensure payable mode matches prescribed DD/online options.

How to verify OEM authorizations for specified lubricant brands

Check if the tender requires OEM authorizations for specific brands; obtain official authorization letters from the OEMs and attach them to the technical bid; confirm brand restrictions in the ATC.

What is the scope of supply for the gear oil ISO VG 220

Scope includes ISO VG 220 industrial gear oil suitable for railway gearboxes; verify compatibility with gear train requirements and confirm packaging sizes, shelf life, and added additive packages as per ATC.