Kheda Gujarat Sports Department Tentage Service Tender 2025 for Khel Mahakhumbha – ISI-grade Standards & MSE Preference
N/a
KHEDA, GUJARAT
Posted:
27 December 2025
Closed:
6 January 2026
GEM
GEM
Gujarat Sports Youth And Cultural Activities Department Kheda Tentage Service Tender 2025 - Lumpsum Open Tender for Khel Mahakhumbha Lighting, Tent Rentals, Decoration, Printing
Progress
Issue27-Dec-2025, 10:57 am
Technical01-May-2026, 4:57 pm
Financial
Award18-Jan-2026, 11:11 am
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • MSE purchase preference for Gujarat-based bidders with active Udyam registrations
- • EMD amount clearly stated as ₹23,250 with DD payable to District sports officer, Kheda
- • Office of service provider located within Gujarat; documentary evidence required
- • Post-award performance security via DD allowed; 15-day copy submission window
- • Quantity/duration adjustments permitted up to 25% before and after contract issue
- • Non-toxic material requirement; MSDS documentation for toxic items when applicable
- • No sub-contracting without prior written consent; joint and several liability on contractor
- • Scope includes lighting, tent rentals, decoration, printing, drinking water, and photography
Categories
5
Tender Overview
The Gujarat Government’s Sports Youth And Cultural Activities Department invites bids for a Lump-sum Tentage Service package in KHEDA, GUJARAT 387001, covering Khel Mahakhumbha events. Scope includes lighting, tent rentals, decoration, printing work, drinking water, photography, and related services as per attached scope. The advertised EMD is ₹23,250, with a 25% quantity/duration adjustment permitted at contract issue and within contract life. Bidders must operate an office within the consignee state and comply with district-level EMD and performance security procedures. State-level MSE preference is available for eligible Udyam-registered bidders.
Key Specifications
-
- Tentage service for Khel Mahakhumbha event in KHEDA, Gujarat
-
- EMD: ₹23,250; DD payable to District sports officer, Kheda
-
- Service office: in-state; documentary evidence
-
- Scope: lighting, tent rentals, decoration, printing, drinking water, photography
-
- Sub-contracting: requires prior written consent; liability retained by bidder
Terms & Conditions
-
25% quantity/duration adjustment allowed at contract issue and during term
-
DD-based EMD and post-award DD-based performance security accepted
-
In-state service office mandatory; documentary evidence required
-
MSE preference available for Gujarat-based Udyam-registered bidders
Important Clauses
Payment Terms
EMD ₹23,250; DD payable to District sports officer, Kheda; scanned DD with bid; hard copy due within 5 days of bid end/open date; post-award DD for performance security within 15 days
Delivery Schedule
Section allows up to 25% variation in contract quantity/duration before contract issue; after issue, variation remains capped at 25%
Penalties/Liquidated Damages
Not explicitly stated; standard procurement practice implied via performance security and service delivery commitments
Bidder Eligibility
-
Not under liquidation or similar proceedings; provide undertaking
-
Must have in-state service office within Gujarat with documentary evidence
-
Experience in similar tentage/event support services; provide certificates
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Tentage Service Lumpsum Based - Khel Mahakhumbha under open for all boys athletic competition; Lighting, Tent Rentals, Decoration, Printing work, drinking water, photography etc all other works as mentioned in scope of work attached
Authority Records
SPORTS, YOUTH AND CULTURAL ACTIVITIES DEPARTMENT
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Documents 8
GeM-Bidding-8766705.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Past Similar Tenders
(Historical Results)
5 found
Gujarat Sports Youth and Cultural Activities Department Tentage Tender Kheda Gujarat 2025 IS 550 Lighting, Tent Rentals & Decor
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KHEDA, GUJARAT
Posted:
27 December 2025
Closed:
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Gujarat Sports Youth And Cultural Activities Department Tentage Service Tender Kheda Gujarat 2025
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KHEDA, GUJARAT
Posted:
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Closed:
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Gujarat Sports Youth And Cultural Activities Department Tentage Services Tender Kheda Gujarat 2025
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KHEDA, GUJARAT
Posted:
27 December 2025
Closed:
6 January 2026
GEM
Gujarat Sports Youth and Cultural Activities Department Tentage Service Tender Kheda Gujarat 2025
N/a
KHEDA, GUJARAT
Posted:
27 December 2025
Closed:
6 January 2026
GEM
Tender Results
Loading results...
Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates for similar tentage/event services
4
Financial statements (latest audited)
5
EMD submission proof (DD) and scanned copy
6
Technical bid documents and compliance certificates
7
OEM authorizations (if applicable)
8
Proof of in-state service office (Kheda/ Gujarat)
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | Ambika Decoraters Under PMA | 05-01-2026 16:57:20 | |
| 2 | CHIRAG AGENCY Under PMA | 04-01-2026 15:10:49 | |
| 3 | HANUMAN AGENCY Under PMA | 02-01-2026 23:55:36 | |
| 4 | ILIKA AGENCY Under PMA | 04-01-2026 08:39:12 | |
| 5 | IRAJ ENTERPRISE Under PMA | 03-01-2026 19:30:26 | |
| 6 | IRESH ENTERPRISE Under PMA | 01-01-2026 14:09:23 | |
| 7 | MARUTINANDAN CATERERS AND MANDAP SERVICE Under PMA | 05-01-2026 15:09:17 | |
| 8 | MVJ ENTERPRISE Under PMA | 06-01-2026 10:54:25 | |
| 9 | SANTOSH AGENCY Under PMA | 04-01-2026 15:58:54 | |
| 10 | SHIV ENTERPRISE Under PMA | 01-01-2026 13:27:14 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | IRAJ ENTERPRISE( MSE Social Category:General ) Under PMA | Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under open for all boys athletic competition; Lig | |
| L1 | CHIRAG AGENCY( MSE Social Category:OBC ) Under PMA | Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under open for all boys athletic competition; Lig | |
| L1 | HANUMAN AGENCY( MSE Social Category:General ) Under PMA | Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under open for all boys athletic competition; Lig | |
| L1 | IRESH ENTERPRISE( MSE Social Category:General ) Under PMA | Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under open for all boys athletic competition; Lig | |
| L1 | SHIV ENTERPRISE( MSE Social Category:General ) Under PMA | Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under open for all boys athletic competition; Lig | |
| L1 | MARUTINANDAN CATERERS AND MANDAP SERVICE( MSE Social Category:General ) Under PMA | Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under open for all boys athletic competition; Lig | |
| L1 | SANTOSH AGENCY( MSE Social Category:OBC ) Under PMA | Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under open for all boys athletic competition; Lig | |
| L1 | ILIKA AGENCY( MSE Social Category:General ) Under PMA | Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under open for all boys athletic competition; Lig | |
| L1 | Ambika Decoraters( MSE Social Category:General ) Under PMA | Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under open for all boys athletic competition; Lig |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for tentage tender in KHEDA Gujarat 2025?
Bidders must register with GeM, submit EMD ₹23,250 via DD to District sports officer, Kheda, and provide scanned DD proof with the bid; upload required documents including GST, PAN, experience certificates, financials, and service-office evidence; ensure compliance with in-state office requirement.
What documents are required for Gujarat Kheda tentage procurement?
Submit GST certificate, PAN card, up-to-date financial statements, experience certificates for similar services, EMD DD proof, technical compliance certificates, OEM authorizations if applicable, and evidence of an in-state service office in Gujarat.
What are the EMD and performance security requirements for this bid?
EMD is ₹23,250 payable via DD to District sports officer, Kheda; scanned proof must be uploaded with bid. Post-award, the DD may substitute a PBG; hard copy required within 15 days for performance security.
Which offices must bidders establish in Gujarat for eligibility?
Bidders must demonstrate an in-state service office within Gujarat and provide documentary evidence; this is a mandatory eligibility criterion for tender participation.
What scope items are included under the tentage tender in KHEDA?
Scope includes lighting, tent rentals, decoration, printing, drinking water, and photography; all other works as defined in the attached scope; ensure non-toxic materials and MSDS for toxic items if applicable.
Are there any quantity adjustments permitted in this tender?
Yes, the buyer may adjust contract quantity or duration up to 25% at contract issue and during the contract term; bidders must accept revised quantities or durations accordingly.
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Documents 8
GeM-Bidding-8766705.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS