Industrial Training Department Kerala Split Air Conditioner Tender 2025 – Green AC Wall Mount V2, World Bank Terms
Progress
Key Highlights
- • Brand/OEM requirements: Not specified in data
- • Technical standards: Not specified in data
- • Special clauses: 25% quantity variation during and after contract; minimum delivery extension 30 days
- • Eligibility: GST registration and GeM GST invoice/upload requirements implied
- • Warranty/AMC: Not specified in data
- • Penalties/LD: Not specified in data
- • Delivery: Flexible delivery periods tied to original and extended orders
- • Delivery location: Kerala government procurement context
Tender Overview
Industrial Training Department of the Labour And Skills Department Kerala invites bids for Split Air Conditioner Including Green AC, Wall Mount Type (V2). The tender specifies unit-type air conditioning solutions, with no BOQ quantity published. The procurement may involve World Bank terms if WB funded, and includes an option clause allowing up to 25% quantity variation. Bidders must ensure GST invoice generation on GeM and adhere to standard contract termination conditions. The opportunity requires compliance with delivery and payment processes, and readiness for potential extended delivery timelines based on contract adjustments. This tender is positioned under the Kerala government procurement landscape and targets suppliers capable of providing wall-mount split systems compatible with green AC requirements, with attention to GST compliance and contract flexibility.
Technical Specifications & Requirements
- Product category: Split Air Conditioner including Green AC, Wall Mount Type (V2)
- Delivery & contract terms: 25% quantity variation during placement and currency of contract; delivery period adjustments based on formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
- Vendor obligations: GST invoice upload and GST portal payment screenshot while generating invoice on GeM; possible World Bank terms if WB funded
- Data gaps: No BOQ items or explicit technical specs provided; WB terms may apply if funded; term clauses govern termination, liability, and payment terms
- Important note: Ensure readiness for flexible quantities and compliance with generic supplier termination conditions and performance expectations
Terms & Eligibility
- EMD/security terms: Not disclosed in the data; bidders should anticipate standard EMD requirements in the tender terms
- Delivery schedule: Commensurate with last date of original delivery order; extended delivery period as per option clause
- Contract risk: Purchaser reserves rights to terminate or modify contract for non-compliance or insolvency
- GST compliance: Mandatory GST invoice upload and GST portal payment proof on GeM
- World Bank terms: Applicable if project is World Bank funded
- Eligibility criteria: Suppliers must meet general tender requirements and ensure GST, financial solvency, and technical compliance as per terms
Key Specifications
-
Product/service: Split Air Conditioner including Green AC, Wall Mount Type (V2)
-
Quantity/estimation: Not specified in BOQ; quantity variation up to 25%
-
Standards/Certification: Not specified in tender data
-
Delivery: Minimum 30 days for additional time; delivery period based on original schedule
-
Warranty/Support: Not specified; infer standard contract terms may apply
Terms & Conditions
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Option Clause: up to 25% quantity variation during and after contract with proportional delivery extension
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Termination: Purchaser may terminate for non-compliance, delivery failure, bankruptcy, or misrepresentation
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GST invoicing: Upload GST invoice and GST portal payment screenshot on GeM
Important Clauses
Delivery & Option Clause
Quantity may vary by up to 25% at order placement and during contract; delivery period extends accordingly with a 30-day minimum extension.
World Bank Terms
If WB funded, World Bank terms apply as defined in the project guidelines.
Invoicing on GeM
Seller must upload GST invoice and GST portal payment screenshot when generating invoices in GeM.
Bidder Eligibility
-
GST registration and compliance with GST invoicing
-
Experience in supplying split AC/wall-mount systems
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Financial stability to meet potential contract value
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Ability to comply with option clause and delivery extensions
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | YOUNG ENGINEERING REFRIGERATION( MSE Social Category:General ) Under PMA | Item Categories : Split Air Conditioner Including Green AC, Wall Mount Type (V2) | |
| L2 | N D ENTERPRISES Under PMA | Item Categories : Split Air Conditioner Including Green AC, Wall Mount Type (V2) | |
| L3 | Coolking Servicing Under PMA | Item Categories : Split Air Conditioner Including Green AC, Wall Mount Type (V2) | |
| L4 | COMCAT( MSE Social Category:General ) Under PMA | Item Categories : Split Air Conditioner Including Green AC, Wall Mount Type (V2) |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
3
Bid Type
Single Packet Bid
Bid Validity
45 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
7
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Split Air Conditioner Including Green AC, Wall Mount Type (V2) (Q2)
Authority Records
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Documents 7
GeM-Bidding-8558465.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Required Documents
GST Registration Certificate
Permanent Account Number (PAN) card
Experience certificates for similar AC supply projects
Financial statements / balance sheet for last 2–3 years
EMD/Security deposit submission proof (as applicable by tender terms)
Technical bid documents demonstrating product category compliance
OEM authorizations (if applicable)
GST portal payment receipts and GST invoice samples
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for split AC tender in Kerala Labour Department 2025?
Bidders should prepare GST registration, PAN, financial statements, and experience certificates for AC supply. Ensure GeM GST invoice uploads and be ready to comply with the 25% quantity variation clause. If WB funding applies, follow World Bank terms. Deliver within the extended delivery timeline and submit OEM authorizations if required.
What documents are required for Kerala AC tender submission 2025?
Submit GST certificate, PAN, contactable experience certificates for similar AC projects, last 2–3 years financial statements, EMD proof, technical bid, and OEM authorizations. Include GeM invoice samples and GST payment receipts as per tender terms.
What are the delivery terms and extension provisions for this tender?
Delivery may extend if the option clause is exercised, with extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. The delivery schedule starts from the last date of the original delivery order.
Are World Bank terms applicable to this Kerala AC tender?
Yes, World Bank terms may apply if the project is WB funded. Bidders should review the World Bank terms and ensure compliance with additional procurement and contract provisions specific to WB financing.
What is the EMD requirement for the Kerala AC tender 2025?
The EMD amount is not disclosed in the tender data provided here. Bidders should confirm the exact EMD amount and acceptable instruments directly with the procuring agency or through the tender portal.
What standards or certifications are required for the AC units?
The tender data does not specify ISI/ISO standards. Bidder teams should verify any required certifications during bid submission and be prepared to provide product compliance documentation and OEM certifications if requested in the final tender terms.
How to upload GST invoices on GeM for this tender?
During GeM bid submission, ensure you attach scanned GST invoices and a screenshot confirming GST portal payment. This ensures compliance with mandatory invoicing clauses and expedites payment processing upon contract award.
What is the bid scope for wall-mounted Green AC in Kerala?
Scope centers on wall-mount split AC units categorized as Green AC, V2 variant. Exact quantity is not published; bidders should be ready for up to a 25% variation and to meet delivery terms and GST invoicing requirements as part of the procurement process.