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Rourkela Steel Plant Electrical Maintenance Outsourcing BF-4 Sundargarh Odisha 2026 Two-Year Scope

Bid Publish Date

19-Feb-2026, 3:11 pm

Bid End Date

06-Mar-2026, 5:00 pm

Location

SUNDARGARH , ODISHA

Progress

Issue19-Feb-2026, 3:11 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Explicit 24-month maintenance contract for BF-4 electrical systems at BF#4 facilities
  • • Scope includes preventive maintenance, breakdown repair, lighting, cables, transformers, MCCs, relays, and motor work
  • • Labour/service charges set at 100%; supply components 0% of contract value
  • • GST guidance indicates 18% applicable on services; precise applicability to items not fully specified
  • • No BOQ values published; requires on-site compliance reporting to site-in-charge
  • • Critical readiness for temporary lighting, cable laying/termination, and spare parts preservation
  • • Mandatory coordination with site-in-charge for schedules and defect liquidation reports
  • • Location-specific operational focus: Sundargarh, Odisha; two primary lots for BF-4 sites

Tender Overview

Rourkela Steel Plant (SAIL) calls for a two-year electrical maintenance outsourcing for BF-4 facilities at Sundargarh, Odisha. Scope covers periodic repair, preventive maintenance, and breakdown service for BF-4 Winch House and Stock House equipment, including relays, transformers, MCCs, and motor components. Two primary lots: 10 units of periodic repair at BF-4 Winch House and 20 units at BF-4 Stock House per month, with a mutually agreed maintenance schedule and site-in-charge oversight. Labour and related services are the dominant cost (100%), with GST guidance at 18%. No BOQ quantities are published, but the engagement spans a 24-month horizon with on-site compliance reporting. This tender emphasizes rapid fault resolution, spare parts handling, and adherence to site safety norms.

Technical Specifications & Requirements

  • Periodic repair and maintenance of electrical equipment across BF-4 areas: Winch House, Stock House, coke and sinter circuits, and associated systems as detailed in the scope.
  • Activities include preventive maintenance, defect liquidation reports, and timely breakdown maintenance.
  • Additional tasks: temporary flood lighting, cable laying/termination, transformer/switchgear/fuse replacements, motor alignment, greasing, and spare parts preservation.
  • Scheduling and compliance reports to be prepared and submitted by the contractor in coordination with the site-in-charge.
  • 18% GST is the suggested rate; no explicit technical standards listed in the data. 24-month contract term at site in Sundargarh, Odisha.

Terms, Conditions & Eligibility

  • Duration: 24 months with site-in-charge oversight and mutually agreed maintenance schedule.
  • EMD/financial terms: Not disclosed in the provided data; GST applicability noted at 18%.
  • Payment terms: Labour/service charges constitute 100% of scope; supply components 0%—payment terms not specified.
  • Documentation: Compliance reports, maintenance schedules, and site coordination records required; no BOQ values published. Safety and access protocols implied by site requirements.
  • Delivery/Performance: Prompt breakdown response and restoration within mutually agreed timeframes; functionality restoration critical to BF-4 operations.

Key Specifications

  • Scope: Periodic RPR maintenance of BF-4 Winch House and Stock House electrical systems

  • Quantities: 10 units (Winch House) and 20 units (Stock House) per month

  • Duration: 24 months

  • Activities: Preventive maintenance, defect liquidation reports, breakdown maintenance, temporary lighting and cable works, transformer/switchgear/fuse replacements, motor alignment and greasing

  • Compliance: Site-in-charge to approve schedules and report submissions; 18% GST guidance

Terms & Conditions

  • 24-month contract duration with on-site supervision by site-in-charge

  • Labour charges at 100%; supply components at 0%

  • GST guidance indicates 18%; exact GST treatment to be confirmed

  • Submissions require maintenance schedules and compliance reports

  • Prompt response to breakdowns with minimized downtime

Important Clauses

Payment Terms

Labour/service charges constitute 100% of the contract; supply components 0%. Specific payment milestones not disclosed in data.

Delivery Schedule

Maintenance schedules must be prepared and mutually agreed with the site-in-charge; adherence to schedule essential for continuous BF-4 operations.

Penalties/Liquidated Damages

Not explicitly described; penalties to be governed by site-in-charge decisions on downtime and non-compliance.

Bidder Eligibility

  • Experience in electrical maintenance for large-scale steel or heavy industries

  • Ability to provide on-site services for 24 months across BF-4 facilities

  • Financial capability to support labour-intensive maintenance activities

Documents 8

GeM-Bidding-8962956.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

Payment Terms & Condition

PAYMENT

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar electrical maintenance projects

4

Financial statements or solvency proof

5

Any prior contract performance/compliance reports

6

OEM authorizations or authorized service partner letters (if applicable)

7

Technical bid documents detailing approach to preventive and breakdown maintenance

8

Safety certifications or site access permissions

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for electrical maintenance tender in Sundargarh Odisha 2026?

Bidders should prepare a technical bid detailing preventive and breakdown maintenance approach for BF-4 electrical systems, along with financial bids. Include GST registration, PAN, experience certificates, financial statements, and any OEM authorizations. Maintain site coordination plan with the site-in-charge and submit periodic compliance reports as required.

What documents are required for Rourkela Steel Plant tender participation?

Required submissions include GST and PAN, experience certificates of similar projects, financial statements, EMD if applicable, technical compliance documents, and OEM authorizations. Submit site-specific maintenance schedules and safety certifications to demonstrate readiness for 24-month on-site support.

What are the technical scope items for BF-4 maintenance?

Technical scope covers preventive maintenance, defect liquidation reports, breakdown maintenance with rapid response, temporary flood lighting, cable laying/termination, transformer and switchgear replacements, motor alignment and greasing, and spare parts preservation as per site-in-charge guidance.

When is the maintenance contract for BF-4 expected to start?

The tender specifies a 24-month duration from contract award with site-in-charge oversight; exact start date is not disclosed, bidders should be prepared to mobilize quickly following award and mutual scheduling.

What are the GST considerations for this tender in Sundargarh?

The data lists a suggested GST rate of 18% on Labour/Services. Bidders must confirm applicability based on final contract structure and ensure tax/compliance reporting aligns with state and central GST regulations.

How will penalties be assessed for downtime or non-compliance?

Penalties or liquidated damages are not explicitly defined; decisions will be taken by the SITE-IN-CHARGE based on downtime impact and compliance failures, necessitating robust performance and documentation to minimize risk.

What is the required coordination with site-in-charge for maintenance?

Contractors must prepare and mutually agree on maintenance schedules with the site-in-charge, submit compliance reports periodically, and perform defect liquidation promptly to maintain BF-4 operational readiness.

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