Urban Development And Urban Housing Department Gujarat Printer & Desktop Computer Tender Gandhi Nagar Gujarat 2026 ISI/ISO Standards
Bid Publish Date
29-Aug-2026, 11:18 am
Bid End Date
08-Sep-2026, 12:00 pm
EMD
₹75,000
Location
Progress
Tender Overview
The Urban Development And Urban Housing Department Gujarat invites bids for a range of IT hardware including A4 and Legal Size Multifunction Printers (MFP), Entry/Mid Level Desktop Computers, and Entry/Mid Level Laptop/Notebook. Estimated value is not disclosed; EMD ₹75,000 applies. Location: GANDHI NAGAR, GUJARAT - 380060. Scope emphasizes ISO/IEC 24734 print speed requirements, dupleх printing, connectivity, and on-site warranty. This procurement targets government offices requiring standardized, certified devices with typical OEM preloads and service obligations. Unique aspects include a formal EMD submission via fixed deposit and a late-5-day hardcopy delivery after bid opening.
Technical Specifications & Requirements
- Items include: A4/A3 monochrome and color MFPs, entry-level desktops, and entry-level laptops with specified print speeds per ISO/IEC 24734.
- Key capabilities: Auto duplex printing, original document feeder, multiple paper trays, on-site OEM warranty, and extended warranty options.
- Technical data to be verified: Print technology, paper size, connectivity, storage (SSD/HDD), RAM, processor, pre-loaded OS, monitor availability, display size.
- Standards: IS/ISO 24734 performance metrics; ISI/ISO certifications if specified; OEM pre-loads. Organisational emphasis on reliable vendor with documented support and warranty terms.
- Delivery & installation expectations: on-site support, potential OEM warranty, and clear post-purchase service terms.
Terms, Conditions & Eligibility
- EMD: ₹75,000; can be submitted as an FDR in favor of Chief Finance Officer, Gujarat Municipal Finance Board.
- Submission requires uploading scanned FDR copy with bid; hardcopy due within 5 days of Bid End date/opening.
- On-site warranty and possible extended warranty terms; standard procurement terms apply per buyer ATC.
- No BOQ items present; emphasis on compliance with technical specs, OEM authorizations, GST/PAN documentation, and experience in similar government IT hardware supply.
- Payment terms and delivery timelines to be clarified in the final contract; bidders should prepare detailed implementation plans.
Key Specifications
-
Category: Printer: A4 and Legal Size Multifunction Printer (MFP) with Auto Duplexing
-
Category: Computer: Entry and Mid Level Desktop Computers with specified RAM, HDD/SSD, pre-loaded OS
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Category: Laptop: Entry and Mid Level Notebook with required processor, RAM, and storage
-
Standards: ISO/IEC 24734 printing speed metrics (monochrome/color for A4/A3, both laser/LED and inkjet as applicable)
-
Warranty: On-site OEM warranty with optional extended warranty; terms to be finalized
-
EMD: ₹75,000; payment via fixed deposit receipt or online submission per buyer terms
-
Connectivity: Required network/connectivity options as per product category; monitoring and service support terms
Terms & Conditions
-
EMD of ₹75,000 via FDR acceptable with conditions; submit scanned copy and hardcopy within 5 days
-
On-site OEM warranty required; extended warranty options may be offered
-
Delivery, installation, and payment terms to be finalized under contract; ensure OEM authorizations
Important Clauses
Payment Terms
Payments to be governed by standard government terms; EMD submitted via FDR; timelines for payment TBD in contract
Delivery Schedule
Delivery and installation timelines to be defined post-award; vendors may need to submit implementation plan
Penalties/Liquidated Damages
LD clauses to be confirmed; performance bond or security may be required per tender ATC
Bidder Eligibility
-
Experience in supplying IT hardware including printers, desktops, and laptops to government bodies
-
Valid GST registration and PAN; OEM authorizations for supplied brands
-
Financial capability to fulfill large orders and post-warranty service readiness
Tender Data
Bid Details
Quantity
27
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
12
OEM Avg. Turnover
50
Past Performance
30 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Computer Printer (V2) (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2) , Entry and Mid Level Desktop Computer (Q2) , Entry and Mid Level Laptop - Notebook (Q2)
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Gandhinagar
Delivery Pincodes
382010
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Pathak Ashvinkumar Rugnathbhai | 382010,Gujarat Municipal Finance Board, Sector 10 A Gandhinagar | Gandhinagar | Gujarat | 382010 | 4 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 7
GeM-Bidding-9812262.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
CATALOG-Specification-4
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
GST certificate
PAN card
Experience certificates
Financial statements
EMD proof (FDR or online receipt)
Technical bid documents
OEM authorization letters
Scanned copy of EMD and hardcopy to be delivered within 5 days
Technical Specifications
4 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Description of Stores | Computer Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adaptor |
| Generic | Print Technology | Laser |
| Generic | Type of Printing | Monochrome (Black) |
| Generic | Paper Size | A4 and Legal, A3, A4 and Legal Or higher |
| Printing | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) | 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70 Or higher |
| Printing | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) | Not Applicable Or higher |
| Printing | Minimum Print Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) | Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60 Or higher |
| Printing | Minimum Print Speed per Minute as per ISO/IEC 24734 in A3 Size-Colour (in PPM) | Not Applicable Or higher |
| Printing | Auto Duplexing Printing (2-Sided Feature) | Yes Or higher |
| Connectivity | Connectivity | USB Port, Ethernet Port, Wi-Fi |
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for printer and PC tender in Gandhinagar Gujarat 2026?
Bidders must meet eligibility criteria, submit EMD ₹75,000 via FDR or online, provide GST/PAN, OEM authorizations, and technical compliance certificates. Include scanned FDR and hardcopy within 5 days of bid end. Ensure IS 24734 performance data and OEM warranty terms are documented.
What documents are required for the Gandhinagar IT hardware tender 2026?
Required documents include GST certificate, PAN, experience certificates, financial statements, EMD proof (FDR or online payment), OEM authorization letters, and technical bid documentation showing IS 24734 conformity and pre-loaded OS details for desktops and laptops.
What are the technical specifications for printers in this Gujarat tender?
Specifications demand A4/A3 MFPs with Auto Duplex, printing speeds per ISO/IEC 24734 for monochrome/color, connectivity options, and document feeder type. Verify print speed metrics for laser/LED versus inkjet variants and ensure network compatibility and warranty coverage.
When is the EMD payable and how is it submitted for this bid?
EMD is ₹75,000 and can be submitted as a fixed deposit receipt in the name of the Chief Finance Officer, Gujarat Municipal Finance Board, or online as allowed. The scanned EMD must be uploaded with the bid; hardcopy must reach the buyer within 5 days after bid end/opening.
What are the warranty expectations for hardware under this tender?
On-site OEM warranty is required; extended warranty options may be offered. Vendors must confirm warranty coverage duration and service response times in the proposal, aligning with government procurement standards.
What is the delivery and installation expectation for government IT hardware?
Delivery timelines will be defined post-award; vendors should present an installation plan, on-site support, and integration with existing government networks. Ensure availability of spare parts and trained technicians to meet service levels.
Which standards must the equipment meet for this procurement in Gujarat?
Equipment must demonstrate ISO/IEC 24734 performance data for print speeds and conform to any ISI/ISO certifications specified in the tender ATC. OEM pre-loaded operating systems and compliance with network security norms are essential.
What is the scope of the BOQ mentioned in the tender data?
No BOQ items are listed in the current data; bidders should rely on the specification sections and OEM guidelines to craft a compliant proposal including quantity estimates, per-unit prices, and installation charges where applicable.