supply, installation & commissioning of 1 No. new 3-Phase 415V 50 Hz, AC Electrical Actuators
Hindustan Petroleum Corporation Ltd
HYDERABAD, TELANGANA
Posted:
17 February 2026
Closed:
19 March 2026
GEM
GEM
Hindustan Petroleum Corporation Ltd 415V 3-Phase Electric Actuator Tender 2026 Supply Installation & Commissioning
Progress
Issue23-Jun-2026, 10:56 am
Corrigendum10-Jul-2026
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Categories
13
Tender Overview
Hindustan Petroleum Corporation Ltd invites bids for the supply, installation & commissioning of a 415 V 3-Phase Electric Actuator. The bid includes an EMD of ₹20,000 and terms enabling quantity variation up to 25%. The tender notes an ATC document uploaded by the buyer, with no BOQ items published. The contract appears to allow extension of delivery time and adjustments within the contractual framework. Key differentiator is the combination of supply, installation & commissioning under one procurement, with option-based quantity changes during the contract period.
Technical Specifications & Requirements
- Product category: Electrical actuator system, 415 V 3-phase drive
- Quantity/scope details: No BOQ items available; tender specifies a flexible quantity clause (up to 25% increase during contract and up to the extended delivery period)
- EMD: ₹20,000
- Delivery/Installation expectations: Delivery period linked to the last date of the original delivery order; extension formula provided: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
- Documentation: ATC document uploaded by Buyer; no explicit technical standards listed in the tender data
- Special conditions: Delivery time extension allowed; vendors must comply with the option clause terms
- Location/activation notes: Location details not disclosed; procurement category indicates a combined procurement, installation & commissioning
Terms, Conditions & Eligibility
- EMD: ₹20,000 (pursuant to bid submission requirements)
- Quantity variation: Purchaser may increase/decrease up to 25% of bid quantity at contract placement and during the currency at contracted rates
- Delivery timeline: Commences from the last date of the original delivery order; extended time calculated per option clause with minimum 30 days
- Compliance: Bidder must adhere to option clause; ATC documents to be reviewed; no BOQ constraints stated
- Other terms: Bidders should prepare for supply, installation & commissioning; no explicit payment terms or warranty details provided
Key Specifications
-
Product/service: 415 V 3-Phase Electric Actuator (supply, installation & commissioning)
-
Estimated value: Not disclosed; EMD ₹20,000
-
Delivery terms: Delivery period calculated per original order date; option clause allows +25% quantity with extended delivery period
-
Standards/Certification: Not explicitly listed in tender data; ATC document referenced
-
Warranty/Service: Not specified in available data; bidders should verify in ATC
-
OEM/Brand: Not specified in tender data; verify in ATC and vendor qualification
-
Delivery location: Not disclosed in tender data
Terms & Conditions
-
25% quantity variation allowed during contract duration
-
Delivery period linked to the last date of the original delivery order with 30-day minimum extension
-
EMD amount fixed at ₹20,000; submission via approved mode
Important Clauses
Payment Terms
Not specified in the public data; bidders should confirm with HPCL and ATC
Delivery Schedule
Delivery begins after the original delivery order; extended time computed as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified in available data; check ATC for LD terms
Bidder Eligibility
-
Experience in supply, installation & commissioning of electrical actuators or similar automation equipment
-
Financial capacity demonstrated by recent financial statements
-
GST registration and PAN compliance
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Supply, Installation & Commissioning of 415 V 3-Phase Electric Actuator
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
19
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
154
Delivery Locations
1
Delivery Cities
Suryapet
Delivery Pincodes
508213
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Samavedam Sampath Ganesh | 508213,HPCL, VVSPL-Suryapet Booster Station, IMAMPET, SURYAPET - 508213 | Suryapet | Telangana | 508213 | 1 | 154 | - |
Authority Records
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Documents 6
GeM-Bidding-9506027.pdf
Main Document
Other Documents
OTHER
Technical Specification/Buyer Specification Document
TECHNICAL
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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GEM
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar supply, installation & commissioning projects
4
Financial statements (last 2-3 years)
5
EMD submission proof (₹20,000) via online payment or demand draft
6
Technical bid documents and conformity statements
7
OEM authorization letter (if applicable)
8
Any other documents specified in the ATC or tender terms
Corrigendum Updates
3 Updates
#1
10-Jul-2026 Update
Extended Deadline
15-Jul-2026, 11:00 am
Opening Date
15-Jul-2026, 11:30 am
#2
03-Jul-2026 Update
Extended Deadline
10-Jul-2026, 11:00 am
Opening Date
10-Jul-2026, 11:30 am
#3
03-Jul-2026 Update
Extended Deadline
06-Jul-2026, 11:00 am
Opening Date
06-Jul-2026, 11:30 am
Frequently Asked Questions
Key insights about TELANGANA tender market
What documents are required for HPCL 415V actuator tender in 2026?
Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD proof of ₹20,000, technical bid documents, and OEM authorizations if applicable. ATC documents should be reviewed for any additional submission requirements not in the public tender.
How does the 25% quantity variation clause affect HPCL actuator bids?
The purchaser may increase or decrease the bid quantity by up to 25% at contract placement and during the currency at contracted rates. Delivery timelines adjust proportionally based on the formula provided, with a minimum extension of 30 days.
What is the EMD amount for the HPCL 415V actuator tender 2026?
The EMD amount is ₹20,000. Submit via the approved online payment method or demand draft as per the tender ATC and terms. Ensure receipt copies are enclosed with the bid submission.
What delivery terms apply to HPCL 415V actuator procurement?
Delivery starts from the last date of the original delivery order. If the quantity increases, the extended delivery period is (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days guaranteed.
What standards or specifications are required for the HPCL actuator bid?
No explicit technical standards are listed in the published tender data. Review the ATC document uploaded by the buyer for any required standards or certifications and ensure OEM/ conformity where applicable.
How to participate in HPCL 415V actuator tender 2026 from India?
Prepare the complete bid package including EMD ₹20,000, GST & PAN, experience and financial documents, OEM authorizations, and technical conformity statements. Submit as per ATC guidelines and ensure the 25% quantity variation clause compliance.
What documents confirm eligibility for HPCL electrical actuator supply?
Eligibility is demonstrated by valid GST, PAN, prior experience on similar projects, and financial capacity in the latest statements. Vendor must comply with ATC terms and provide required OEM authorizations if required.
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Documents 6
GeM-Bidding-9506027.pdf
Main Document
Other Documents
OTHER
Technical Specification/Buyer Specification Document
TECHNICAL
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS