Agriculture Department Bihar Mist Air Fan Tender 2026 ISO 9001 Service Center Demand 2026
Bid Publish Date
30-Sep-2026, 10:12 pm
Bid End Date
13-Oct-2026, 9:00 pm
EMD
₹55,000
Location
Progress
Tender Overview
The Agriculture Department Bihar invites bids for the procurement, supply, installation, testing and commissioning of Mist Air Fans (Q3). The opportunity covers multiple units with inclusion of all costs in bid price, and delivery terms governed by an option clause allowing up to 25% quantity variation. The bidder must demonstrate ISO 9001 certification, not be in liquidation or similar distress, and provide an affidavit on non-blacklisting. An EMD of ₹55,000 is required. The scope includes post-award service considerations with an obligation for a functional service center in every consignee state, aligning with carry-in warranty expectations. The procurement emphasizes compliance, auditability, and a robust turnover profile for OEMs to ensure credible performance and warranty support.
Technical Specifications & Requirements
- Product: Mist Air Fans (Q3) under the Agriculture Department Bihar tender framework
- Standards: ISO 9001 certified supplier or OEM; service centers in each consignee state; on-site or carry-in warranty as applicable
- Delivery/SCM: Bid must include supply, installation, testing, commissioning; option clause permits up to 25% quantity change during contract; delivery period linked to original delivery timeline with minimum 30 days adjustments
- Financials: EMD ₹55,000; OEM turnover must meet criteria stated in bid document; audited balance sheets or CA certificate for last three financial years
- Documentation: Notarized affidavit for non-blacklist status; OEM authorization where applicable; GSTIN and PAN; service capability proofs
- Additional: Not specified in BOQ; emphasis on compliance, quality, and timely delivery
Terms, Conditions & Eligibility
- EMD ₹55,000; payment terms as per standard procurement rules; ensure submission with bid
- OEMs must demonstrate ISO 9001 certification; annual turnover criteria as per last three years
- Notarized affidavit on ₹100 stamp paper declaring not blacklisted; service centers in each consignee state
- Agreement permits 25% quantity variation during and after award; delivery timeline aligned with original period with adjustments
- Include GST, PAN, audited financials, and OEM authorizations; ensure bid includes SSC/service center proofs
- Compliance with warranty and post-sale service expectations as defined by buyer ATC
Key Specifications
-
Product/service: Mist Air Fans (Q3) for Agriculture Department Bihar
-
EMD: ₹55,000
-
Standards: ISO 9001 certified supplier/OEM
-
Delivery: Supply, Installation, Testing and Commissioning included
-
Quantity variation: up to 25% at contract placement and during currency
-
Service centers: Functional in state of each consignee location
-
Warranty/After-sales: On-site carry-in warranty applicability; not applicable for pure on-site warranty
-
Documentation: Audited turnover proofs; non-blacklist affidavit; GST/PAN
Terms & Conditions
-
EMD ₹55,000 and ISO 9001 compliance required
-
25% quantity variation allowed during contract execution
-
Service centers must exist in each consignee state
Important Clauses
Payment Terms
Payable as per standard procurement terms; EMD submitted with bid; no advance specified in data
Delivery Schedule
Delivery timeline tied to original delivery period; extended time calculations apply when option clause exercised
Penalties/Liquidated Damages
LDs apply if delivery or performance obligations are not met as per contract terms; specific rate not provided in data
Bidder Eligibility
-
Must have ISO 9001 certification (vendor or OEM)
-
Must not be under liquidation or similar proceedings and provide non-blacklist affidavit
-
Must have functional service centers in the state of each consignee location
-
Must demonstrate last three years’ turnover through audited statements or CA certificate
-
OEM turnover criteria to be met as per bid document
Tender Data
Bid Details
Quantity
231
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
6
OEM Avg. Turnover
24
Past Performance
10 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Mist Air Fan (Q3)
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Katihar
Delivery Pincodes
854105
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Mona Kumari | 854105,Joint Agriculture Building, T.V Tower Road, Katihar 854105 | Katihar | Bihar | 854105 | 231 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 2
GeM-Bidding-9971367.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
GST Registration Certificate
PAN Card
Audited Balance Sheets for last three financial years or CA certificate indicating turnover
Notarized affidavit on ₹100 non-judicial stamp paper declaring not blacklisted
ISO 9001 certification of bidder or OEM
OEM authorization / dealership certificate
Proof of service centers in the state of each consignee location
EMD submission document (₹55,000) as prescribed
Technical bid documents (compliance sheets, manufacturer specifications)
Any other documents specified in the terms and conditions
Frequently Asked Questions
How to bid for mist air fan tender in Bihar 2026
Bidders must meet eligibility criteria: ISO 9001 certified supplier, non-blacklist affidavit on ₹100 stamp, GST/PAN, and three years turnover. Submit EMD ₹55,000 with bid and prove service centers in each consignee state. Include OEM authorization and installation capability for timely supply, testing, and commissioning.
What documents are required for Bihar mist air fan bid 2026
Required documents include GST certificate, PAN, audited financials or CA turnover certificate for three years, ISO 9001 certificate, non-blacklist affidavit, OEM authorization, service center proof in each state, and EMD ₹55,000. Technical bid should demonstrate installation and commissioning capabilities.
What are the technical standards for mist air fans Bihar bid
Bidders must hold ISO 9001 certification for the offered products or OEM. Delivery includes supply, installation, testing and commissioning. Service centers must exist in each consignee state; ensure warranty terms align with project requirements and carry-in/onsite support conditions.
When is the EMD required for Bihar mist air fan tender
EMD amount is ₹55,000 and must be submitted with the bid as a separate instrument per tender terms. Ensure payment method adheres to official procurement instructions and include EMD document in the bid package.
What is the delivery variation allowed for this Bihar tender
The buyer reserves the right to increase or decrease quantity up to 25% of bid quantity at contract placement and during currency. Additional time scales are calculated by (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days.
What are service center requirements for Bihar mist air fan contract
Bidders must have a functional service center in the state of each consignee location for carry-in warranty where applicable; service capability proofs should be included in the bid. On-site warranty is not specified and depends on product terms.
What documents prove OEM turnover for eligibility
Provide certified Audited Balance Sheets for the last three financial years or a CA/CMA certificate indicating turnover. If the OEM is less than three years old, turnover is assessed on completed years post-constitution as per bid norms.
How to ensure ISO 9001 compliance for Bihar fan tender
Submit valid ISO 9001 certificate for the bidder or the OEM. Include certificate number, issuing body, and scope. If sub-suppliers are used, provide OEM authorization and ensure overall quality management system coverage for supplied mist air fans.