Higher Education Department Uttar Pradesh Tentage & Event Rentals Ballia 2026 - Lamps, AC, Lighting, Safety, Dismantling Standards

Bidders must submit a complete turnkey proposal covering tentage, lighting, AC, decor, furniture, safety, dismantling and power supply. Include the ₹100,000 EMD, GST/PAN, experience certificates, financials, and ATC-compliant technical bid. Prepare for potential 50% scope change during contract execution.

Required documents include GST registration, PAN, prior experience certificates for similar multi-discipline events, financial statements, EMD payment proof, technical bid demonstrating capability for all rental categories, OEM authorizations if brands are specified, and ATC compliance certificates as per Buyer terms.

The contract covers tentage, lighting, AC, decoration, furniture and equipment rentals, safety, dismantling and power supply. Although no itemized BOQ is listed, bidders must demonstrate capacity to deliver a turnkey solution and comply with the 50% scope variation clause during contract execution.

The EMD amount is ₹100,000 and must be submitted with the bid as security. Ensure payment method aligns with agency guidelines, and include the receipt or bank guarantee in the bid package to avoid disqualification.

Delivery/installation timing will be defined in the contract and ATC. The buyer reserves a 50% scope adjustment right, so bidders should build contingency timelines for setup, operation, and dismantling across multiple components of the event support package.

While specific standards are not listed, bidders should provide evidence of capability across tentage, electrical safety, and equipment handling. If OEM brands are mandated, include corresponding authorization certificates and ensure compliance with applicable safety and electrical standards as per ATC guidelines.

The buyer may increase scope up to 50% at contract issue and up to 50% during execution. Bidders must accept revised quantity or duration, and ensure pricing reflects possible adjustments. Prepare flexible resource planning and transparent pricing for such contingencies.