Indian Army Department of Military Affairs IP Exchange and Network Hardware Tender Panchkula Haryana 2026
Progress
Key Highlights
- • Technical integration scope spanning IP Exchange, network hardware, cabling, UPS panels, and SITC labor
- • Site Visit Certificate mandatory for technical bid upload
- • Pre-bid meeting held at ECHS Polyclinic Chandigarh on 28 Sep 2026
- • Delivery quantity flexibility up to 25% during contract and currency
- • Mandatory submission documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate
- • No BOQ items specified; total estimated value ₹700,000
- • Issuing authority: Indian Army, Department Of Military Affairs, Panchkula
Tender Overview
The Indian Army, Department of Military Affairs, invites bids for IP Exchange and voice and endpoints, Active Core and Access Network Hardware, Passive Structured Cabling, Passive Component Hardware, Service Room Passive Infrastructure, UPS Power Distribution Panel, and SITC Labor System Integration. Estimated value is ₹700,000. Location: Panchkula, Haryana 133301. The contract includes a 25% quantity-flexibility clause and extended delivery timelines tied to original delivery periods. A site visit is mandatory, with a pre-bid meeting at ECHS Polyclinic Chandigarh on 28 Sep 2026, 11:00–14:00. Bidder documentation includes PAN, GSTIN, Cancelled Cheque, and EFT Mandate. This tender emphasizes technical integration across multiple network and support components and requires compliance with site-specific ATC terms. Key differentiator is the integrated SITC scope spanning both hardware and labor for system integration.
Technical Specifications & Requirements
- Product/Service categories include: IP Exchange and voice endpoints, Active Core/Access Network Hardware, Passive Structured Cabling, Passive Component Hardware, Service Room Passive Infrastructure, UPS Power Distribution Panel, SITC Labor System Integration
- No explicit BOQ items available; total quantity not disclosed
- Site Visit Certificate is mandatory for Tech Bid upload; issued by OIC ECHS Polyclinic Chandigarh
- Pre-bid meeting conducted at ECHS Polyclinic Chandigarh; contact available for queries
- Delivery and option clauses allow up to 25% quantity variation at contract award and during currency
- Documentation must include PAN, GSTIN, Cancelled Cheque, EFT Mandate validated by bank
Terms, Conditions & Eligibility
- Quantity variation: up to 25% at contract placement and during currency
- Delivery timeline adjusts proportionally; minimum extension calculation required
- Site Visit Certificate mandatory; site visit details provided in ATC
- Mandatory bid documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate
- POC for site visit: ECHS Polyclinic Chandigarh; pre-bid date 28 Sep 2026, 11:00–14:00
- BOQ: 0 items; no specific BOM listed; bidders must align with SITC scope and integration requirements
Key Specifications
-
- Product/Service categories: IP Exchange and voice endpoints; Active Core/Access Network Hardware; Passive Structured Cabling; Passive Component Hardware; Service Room Passive Infrastructure; UPS Power Distribution Panel; SITC Labor System Integration
-
- Estimated value: ₹700,000
-
- Delivery flexibility: up to 25% additional quantity during contract period
-
- Site visit protocol: Site Visit Certificate mandatory; issued by OIC ECHS Polyclinic Chandigarh
-
- Pre-bid meeting: 28 Sep 2026, 11:00–14:00, ECHS Polyclinic Chandigarh
Terms & Conditions
-
25% quantity variation rights during contract and currency
-
Mandatory site visit certificate with tech bid upload
-
Submission of PAN, GSTIN, cancelled cheque, EFT mandate
Important Clauses
Payment Terms
Not specified in provided data; bidders should seek ATC clarification during pre-bid
Delivery Schedule
Delivery period starts from last date of original delivery order; extended period if option exercised
Penalties/Liquidated Damages
Not specified in provided data; consult ECHS/Indian Army ATC for LD terms
Bidder Eligibility
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Must provide PAN and GSTIN
-
Must submit EFT mandate; bank-certified
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Must upload Site Visit Certificate issued by OIC ECHS Polyclinic Chandigarh
-
Experience in SITC and integrated network infrastructure preferred
Tender Data
Bid Details
Quantity
4415
Category
Active Core and Access Network Hardware
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
3
OEM Avg. Turnover
3
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
IP Exchange and voice and endpoints , Active Core and Access Network Hardware , Passive Structured Cabling , Passive Component Hardware , Service Room Passive Infrastructure , UPS Power Distribution Panel , Professional Services SITC Labor System Intergration
Pre-Bid & Qualification
Pre-Bid Date
28-09-2026 18:00:00
Pre-Bid Venue
ECHS Polyclinic Sector 47 A Chandigarh 160047
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
PANCHKULA
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | PANCHKULA | PANCHKULA | - | - | 1 | 30 | - |
Authority Records
BID & GeM Expert Consultancy
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Documents 5
GeM-Bidding-9774680.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
24
Required Documents
PAN card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate certified by bank
Site Visit Certificate (uploaded in Tech Bid)
Pre-bid meeting attendance proof or acknowledgement
Any documents proving SITC capability and integration experience
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for IP exchange and network hardware tender in Panchkula 2026?
Bidders must submit PAN, GSTIN, Cancelled Cheque, and bank-certified EFT Mandate with their bid. Include Site Visit Certificate uploaded in Tech Bid and attend the pre-bid meeting at ECHS Polyclinic Chandigarh on 28 Sep 2026. Ensure SITC scope alignment with Indian Army requirements.
What documents are required for government IT hardware tenders in Haryana?
Required documents include PAN, GSTIN, Cancelled Cheque, EFT Mandate; Site Visit Certificate; proof of SITC capabilities; any prior project experience in IP exchange or network infrastructure; and technical bid documents as per ATC. Ensure validity and bank verification for EFT.
What are the delivery and quantity terms for this Army tender?
The contract allows up to 25% quantity variation during award and currency. Delivery period starts from the last date of the original delivery order; extended time follows the same proportional calculation. Minimum extension time rules apply if the original period is under 30 days.
Which standards or certifications are required for this procurement?
Not specified in provided data; bidders should verify ATC during pre-bid. Generally, for security/network hardware, ISI/ISO certifications and OEM authorizations may be expected; confirm IS 550, ISO 9001, or vendor-specific certifications during site visit.
When and where is the pre-bid meeting for the Panchkula tender?
Pre-bid meeting occurred on 28 Sep 2026, 11:00–14:00 at ECHS Polyclinic Chandigarh. Attendees could raise technical and documentation questions; Site Visit Certificate issuance is coordinated through the same facility.
What is the estimated value and scope of work for this Army tender?
Estimated value is ₹700,000. Scope includes IP Exchange and voice endpoints, Active Core/Access Network Hardware, Passive Cabling, UPS panels, and SITC Labor System Integration, with site-specific installation and integration across multiple network components.
What are the key submission terms for EFT and bank documents?
Submit an EFT Mandate certified by your bank along with Cancelled Cheque. Ensure bank details match the bidder’s GTIN and company name, and that the EFT is activated for tender payments from the Indian Army/DM Affairs.
How to verify the site visit requirement for this tender?
Site Visit Certificate is mandatory and must be uploaded in the Tech Bid. The certificate is issued by OIC ECHS Polyclinic Chandigarh, with the site visit conducted before final bid submission; contact details are provided in ATC for scheduling.