REC Limited Creative Agency Tender for Exhibition Design & Fabrication in Gurugram Haryana 2026

Tender Overview

Organization: Rural Electrification Corporation Limited (REC Limited) seeks a Creative Agency for Exhibition Design and Fabrication including pavilion facilities, multimedia, and interaction elements. The project carries an estimated value of ₹2,78,63,960 with an EMD of ₹5,00,000. The procurement location is Gurugram, Haryana, and scope covers conceptualization, creative strategy, and execution of exhibition design per bid terms. A key differentiator is the embedded 25% quantity/duration flex at contract issue and pre-defined escalation options. The assignment requires a capable agency to deliver end-to-end exhibition experiences with integrated design, fabrication, and service support.

Technical Specifications & Requirements

• No formal specifications available in the data; procurement revolves around creative design and fabrication services for an exhibition.
• EMD amount: ₹5,00,000; bidders may submit via Account Payee DD (in favour of REC Limited, Gurugram), or Banker’s Cheque, or Fixed Deposit Receipt (FDR) pledged to REC Limited.
• EMD delivery: hardcopy to Buyer within 5 days of Bid End/Open date.
• Bidders must provide service support with a dedicated toll-free number and an escalation matrix.
• Integrity Pact compliance is required; upload signed copy with bid.
• Assignment/sub-contracting restrictions apply; joint and several liability retained by seller.
• The ATC and Corrigendum, if any, govern additional certificates/documents.
• BOQ items total is listed as 0 items; emphasis is on service scope and creative deliverables.
• Unique clause: the contract quantity or duration can vary up to 25% at issuance and thereafter, within the same 25% limit.
• AREA: No explicit technical standards (IS/ISO) specified in tender data; bidder must align to bid terms and client expectations.

Terms, Conditions & Eligibility

• EMD: ₹5,00,000 payable via DD, Banker's Cheque, or FDR; must be uploaded with bid; hardcopy delivered within 5 days.
• Quantity/Durations: flexible up to 25% at contract issue; post-issuance, up to 25% adjustment allowed.
• Financial Standing: bidders must avoid liquidation or bankruptcy; submit an undertaking to this effect.
• Integrity Pact: signed copy required; upload with bid.
• Service & Support: dedicated toll-free number and escalation matrix required from bidder/OEM.
• Documentation: failure to submit required certificates/documents may lead to rejection; attach ATC/corrigendum documents.
• Sub-contracting: not allowed without buyer’s prior written consent; liability remains with seller and any sub-contractor.
• Ensure delivery of hardcopy EMD within the specified window; the bid may be rejected for missing documents.