Controller General Of Accounts desktop computer procurement Kamrup Assam 2026 - Entry/Mid Level PCs with OEM OS
Progress
Tender Overview
- Controller General Of Accounts (CGA) in the Department of Expenditure invites bids for Entry and Mid Level Desktop Computers in Kamrup, Assam. The procurement covers deskside computing solutions with factory pre-loaded OS and comprehensive I/O including multiple USB ports, HDMI/DisplayPort, VGA, and monitor availability as applicable. This framework includes an option clause allowing up to 25% quantity variation at contracted rates, with delivery linked to last delivery order date.
Technical Specifications & Requirements
- Product category: Desktop computers with processor, motherboard, RAM, SSD/HDD, optical drive, cabinet, monitor (optional).
- Processor/CPU: unspecified, but expected to meet standard OEM configurations.
- Motherboard: PCIe x1, PCIe x16, M.2 slots for SSD and WiFi; TPM module required.
- RAM/Storage: RAM capacity with expansion; SSD + HDD capacities as per BOQ; monitor specs include screen size and maximum resolution.
- Ports & Peripherals: USB Type A (2.0 & 3.2 Gen1), Type C, VGA/HDMI/DP, monitor, audio interface; on-site warranty by OEM.
- Warranty: On-site OEM warranty (in years) as per tender terms; monitor presence optional by bid.
- Software: Factory pre-loaded OS by the desktop OEM; warranty and software licensing to be compliant.
Terms, Conditions & Eligibility
- EMD and exact amount not disclosed; bidders must satisfy standard tender documentation.
- Delivery timeframe: linked to delivery orders; option clause allows extended timelines with minimum 30 days increment logic.
- Acceptance & penalties: LD and performance conditions aligned with option clause; provide required OEM authorizations and technical compliance certificates.
- Documents: GST, PAN, experience certificates, financials, EMD submission, OEM authorization, technical compliance.
- Eligibility: prior experience in supplying government IT hardware; demonstrate financial credibility and compliance with required standards.
Key Specifications
-
- Product type: Entry and Mid Level Desktop Computers
-
- Processor: OEM-standard CPU configuration
-
- Motherboard: Expansion Slots (PCIe x1), PCIe x16, M.2 for SSD, M.2 for WiFi, Trusted Platform Module (TPM)
-
- RAM: RAM size and scalable capacity (expandable up to specified GB)
-
- Storage: SSD capacity (GB), HDD capacity (GB)
-
- Cabinet: Form factor; bays for optical drive; Optical Drive presence
-
- Ports: USB Type A (2.0), USB Type A (3.2 Gen1), USB Type C, VGA, HDMI, DP; Monitor availability
-
- Monitor: Screen size (cm), maximum resolution, monitor port, speaker
-
- Warranty: On-site OEM warranty (in years)
Terms & Conditions
-
EMD amount and exact payment terms to be provided in bidder documents; ensure GSTP and financials are up to date
-
Delivery period linked to last delivery order; option to extend by up to 25% quantity; minimum 30 days increment
-
OEM authorization and on-site warranty obligations; compliance with TPM, M.2, and OS licensing
Important Clauses
Payment Terms
Payment terms to be as per standard CGA contracts; ensure onboarding of EMD and complete submission of statutory documents
Delivery Schedule
Delivery shall commence after the last date of original delivery order; option clause allows extended delivery as per formula with minimum 30 days
Penalties/Liquidated Damages
Penalties may apply for delayed delivery; LD provisions aligned to the option period and delivery extensions
Bidder Eligibility
-
Minimum 3 years of experience in supplying government IT hardware or equivalent
-
Demonstrated annual turnover meeting statutory minimums (as defined in tender)
-
Valid OEM authorization for desktop computer hardware and on-site warranty coverage
Tender Data
Bid Details
Quantity
6
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
Past Performance
30 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Kamrup Metro
Delivery Pincodes
781006
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Reettik Rajbongshi | 781006,PFMS SPMU, (Guwahati), O/o AssamSecretariat, Finance Deptt., F Block, Ground Floor,Dispur, Assam- 781006 | Kamrup Metro | Assam | 781006 | 6 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-9652963.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar desktop procurement
Audited financial statements / financial solvency documents
EMD submission proof (payment receipt/DD as applicable)
Technical bid documents and compliance certificates
OEM authorization letters / manufacturer authorization
Product specifications and warranty commitments from OEM
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Mid Level |
| PROCESSOR | Processor Number | AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher |
| MOTHERBOARD | Expansion Slots (PCIe x 1) | 1, 2 Or higher |
| MOTHERBOARD | Expansion Slots (PCIe x 16) | 1, 2 Or higher |
| MOTHERBOARD | Expansion Slots (M Dot 2) for SSD | 1, 2 Or higher |
| MOTHERBOARD | Expansion Slots (M Dot 2) for WiFi | 1 Or higher |
| MOTHERBOARD | Trusted Platform Module | Discrete TPM 2.0 |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Professional |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| MEMORY (RAM) | Memory Expandable Up To (in GB) | 64, 128 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD Plus HDD@7200 RPM |
| STORAGE | SSD - Storage Capacity (in GB) | 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 500, 1000, 2000 Or higher |
| CABINET | Cabinet Form Factor | Tower (More than 13 to 26 Liters) |
| CABINET | Bays for Optical Drive | 1 Or higher |
| CABINET | Optical Drive | DVD R/W |
| CABINET | Audio Interface Type | Universal 3.5 mm Audio Jack (Support for Audio-in and Audio out), Audio-in, Audio-out |
| PORTS | Number of USB Type A Port (Version 2 Point 0) | 4 Or higher |
| PORTS | Number of USB Type A Port (Version 3 point 2 Gen 1) | 3, 4, 5, 6 Or higher |
| PORTS | Number of USB Ports Type C | 1, 2 Or higher |
| PORTS | Number of VGA Ports | 1 Or higher |
| PORTS | Number of HDMI Ports | 1 Or higher |
| PORTS | Number of DP Ports | 1 Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Screen Size (in CMs) | 58.1 - 63 (22.87" - 24.8") |
| Monitor | Maximum Resolution (Pixels) | 1920 x 1080 (Full HD) |
| Monitor | Monitor Port | HDMI, VGA |
| Monitor | Speaker | Yes |
| WARRANTY | On Site OEM Warranty (in Year) | 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for CGA desktop computer tender in Kamrup Assam 2026?
Bidders must submit GST, PAN, experience certificates, financials, EMD proof, OEM authorizations, and technical bid documents. Ensure factory pre-loaded OS compliance and TPM. Delivery timelines depend on order, with potential 25% quantity variation. Follow ATC terms for warranty and support.
What documents are required for CGA desktop tender in Kamrup?
Prepare GST certificate, PAN card, at least one experience certificate for similar procurements, audited financial statements, EMD proof, OEM authorization letters, and detailed technical compliance sheets showing RAM, storage, ports, and OS licensing to meet specifications.
What are the key technical specifications for CGA desktop PCs?
Desktops must include PCIe x1/x16, M.2 slots for SSD/WiFi, TPM, factory pre-loaded OS, expandable RAM, SSD and HDD capacities, multiple USB ports (2.0, 3.2 Gen1, Type C), VGA/HDMI/DP outputs, and optional monitor with defined screen size and maximum resolution.
When is the delivery deadline for CGA desktop procurement in Assam?
Delivery commences after the original delivery order date; quantity can be increased by up to 25% with rates fixed. If orders extend, minimum 30 days is the baseline for any extended period, subject to contract terms.
What are the payment terms for CGA desktop supply contract?
Payment terms align with government tender norms; submit complete documentation for release. Details for advance vs. post-delivery payments will be specified in annexures; ensure timely submission of OEM warranties and compliance certificates.
What eligibility criteria ensure CGA desktop bidders qualify in Kamrup?
Prove 3+ years of relevant IT hardware supply, maintain required turnover levels, possess valid GST/PAN, and provide OEM authorizations and on-site warranty commitments to meet CGA procurement standards.
What is the scope of the option clause for CGA desktops in this tender?
Option clause allows increasing/decreasing quantity by up to 25% at contracted rates during contract, with delivery time recalculated as (additional quantity / original) × original delivery period, minimum 30 days.