Eastern Coalfields Limited Vehicle Hiring Service Tender 2026 - SUV/MUV Local and Outstation, 12/24 Hours, Ambulance 24 Hours, EMD ₹13,700
Progress
Tender Overview
Eastern Coalfields Limited (Coal India Limited) is seeking multiple vehicle-hiring arrangements on a per-vehicle-day basis for SUV/MUV and premium SUV/MUV categories, with local plus outstation deployment across plain and hilly terrains. Engagement options include 12 hours (round trip) and 24 hours (round trip), plus an ambulance provision for 24 hours. The tender covers varied service durations and vehicle classes, with an estimated contract value around ₹159,998,158.80 and an EMD of ₹13,700. The opportunity targets suppliers capable of ensuring reliable daily availability and round-trips under diverse geographic conditions, including ambulance services. A notable clause allows up to 25% variation in quantity or contract duration during finalization, requiring readiness for scope adjustments. Tender location and exact site details are not specified in the available data, but the engagement is aligned with local + outstation transportation needs for coalfield operations.
Technical Specifications & Requirements
- Vehicle categories: SUV/MUV and Premium SUV/MUV on a per-vehicle-day basis
- Engagement durations: 12 hours (round trip) and 24 hours (round trip); ambulance option for 24 hours
- Coverage: Local + Outstation; terrain: Plain and Hilly areas
- Qualification: minimum one year of tender history on similar hire services; fleet readiness for 24-hour operations
- EMD: ₹13,700; estimated value: ₹159,998,158.80; payment terms not specified
- Variation: up to 25% increase/decrease in quantity or duration post-contract award
- BoQ: No items listed; no specific brand requirement disclosed
Terms, Conditions & Eligibility
- EMD: ₹13,700 (payment/delivery terms not detailed)
- Quantity/duration variation: allowed up to 25% during contract issuance and post-award
- Delivery/performance: not explicitly defined beyond round-trip, 12/24 hour engagements
- Documents: standard bid submission materials implied (GST, PAN, experience certificates, financials) but not enumerated in data
- Specific ATC/BOQ: Buyer Added Terms indicate generic acceptance of 25% scope change; no fixed delivery schedule or penalties listed
- Ambulance service option: 24-hour coverage included within the SUV/MUV contract scope
- Location: not specified; engagement indicates local + outstation requirements for coalfield operations
Key Specifications
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Vehicle category: SUV/MUV and Premium SUV/MUV
-
Engagement: per-vehicle-day basis with 12-hour and 24-hour options
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Coverage: Local + Outstation; Plain and Hilly terrains
-
Ambulance service option: 24-hour contract
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Estimated contract value: ₹159,998,158.80
-
EMD: ₹13,700
-
Variation clause: contract quantity/duration may change up to 25%
Terms & Conditions
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EMD amount and payment mechanics
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25% quantity/duration variation right
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Local + outstation vehicle deployment with 12/24 hour engagements
Important Clauses
Payment Terms
EMD amount is ₹13,700; no detailed payment schedule provided in available data
Delivery Schedule
Engagements are on a per-vehicle-day basis with 12-hour or 24-hour round trips; ambulance option 24-hour
Penalties/Liquidated Damages
No explicit LDs or penalties described in the provided tender data
Bidder Eligibility
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At least 1 year of experience in vehicle hiring services or similar fleet provisioning
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Demonstrated capability to operate across local and outstation routes, including hill terrain
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Satisfactory financial health evidenced by financial statements
Tender Data
Bid Details
Quantity
42
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Vehicle Hiring Service - Per Vehicle-Day basis - SUV/MUV; should not be less than 01 year from date of opening tender; Local + Outstation; Plain and Hilly both; Engagement for 12 hrs; Round Trip , Vehicle Hiring Service - Per Vehicle-Day basis - SUV/MUV; should not be less than 01 year from date of opening tender; Local + Outstation; Plain and Hilly both; Engagement for 24 hrs; Round Trip , Vehicle Hiring Service - Per Vehicle-Day basis - Premium SUV/MUV; should not be less than 01 year from date of opening tender; Local + Outstation; Plain and Hilly both; Engagement for 24 hrs; Round Trip , Vehicle Hiring Service - Per Vehicle-Day basis - SUV/MUV; should not be less than 01 year from date of opening tender; Local + Outstation; Plain and Hilly both; Engagement of ambulance for 24 hrs; Round Trip
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
63
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Jamtara
Delivery Pincodes
815351
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Binay Kumar Sharma | 815351,Office O GM SPMINES PO Chitra Deoghar JH | Jamtara | Jharkhand | 815351 | 1 | - | Maximum No. of Vehicles required in a Day/Event : 1 |
Authority Records
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Documents 8
GeM-Bidding-9953627.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for vehicle hiring services (similar contract history)
Financial statements (business/organization)
EMD submission proof (₹13,700) via online/payment gateway
Technical bid documents (fleet details, vehicle types, compliance)
OEM authorizations or vehicle supplier approvals (if applicable)
Frequently Asked Questions
Key insights about JHARKHAND tender market
How to bid for vehicle hire tender in not specified location 2026
Bidders must submit GST, PAN, experience certificates, and financials. Provide fleet details and proof of capability for local plus outstation service, including 12-hour and 24-hour engagements as described. Include EMD worth ₹13,700 and ensure readiness for a 25% scope variation.
What documents are required for vehicle hiring service bid in 2026
Required documents include GST registration, PAN card, experience certificates in similar hire services, financial statements, EMD deposit of ₹13,700, technical bid with fleet details, and OEM authorizations if applicable. Ensure all documents are current and verifiable.
What are the technical specs for SUV/MUV hire tender 2026
Specifically, SUV/MUV and Premium SUV/MUV categories, per-vehicle-day basis, with 12-hour and 24-hour round trips, local plus outstation coverage, and both plain and hilly terrains. Ambulance service option is also included for 24 hours in this tender.
When is the EMD submission for the vehicle hire bid 2026
EMD is required as ₹13,700 with the bid. Submit via online payment or approved instrument per tender guidelines. Ensure EMD validity throughout bid evaluation and contract award periods.
What is the scope variation allowance in this tender
The buyer may increase or decrease contract quantity or duration up to 25% at contract issuance, and may adjust scope with consent post-award. Bidders must plan capacity accordingly and provide flexible fleet options.
What are the delivery and service requirements for ambulance option
Ambulance service is included under the 24-hour engagement for vehicle hiring. Vendors must supply ambulances meeting local regulations and be able to operate on round trips, with availability for extended standby if required.
What location details are required for the tender submission
Tender data lacks explicit location. Bidders should indicate service areas, depots, or sites for local and outstation coverage and provide route plans, fuel, and maintenance arrangements to meet plain and hilly terrain needs.
What standards or certifications are required for fleet suppliers
The tender data does not list specific standards. Vendors should ensure fleet compliance with general transport regulations, vehicle fitness, and maintain valid registrations, insurance, and roadworthiness documentation for all units.