Gujarat Panchayats And Rural Housing Department Handheld Brush Cutter Tender ValSAD Gujarat 2026
Progress
Key Highlights
- • Service presence requirement: Office in Gujarat with documentary evidence
- • Escalation matrix: Mandatory for service support with telephone numbers
- • Data Sheet compliance: Must match product specifications exactly
- • 25% quantity variation option during and after contract
- • Dedicated toll-free service number for post-sale support
- • No BOQ items available; tender focuses on handheld brush cutter specifications and service framework
- • IS/standards not specified; emphasis on data sheet verification and delivery timelines
- • Procurement category: Handheld Brush Cutter (V3) with Q2 qualification
Tender Overview
Gujarat Panchayats And Rural Housing Department invites bids for a Handheld Brush Cutter (V3, Q2) in Valsad, Gujarat 396001 with an estimated value of ₹135,000. The supplier must provide a data sheet, an escalation matrix for service support, and maintain a dedicated service office within the state. The tender contemplates a possible quantity variation of up to 25% of the bid quantity, with contracted rates applying to any additional orders. Delivery timelines align with the original delivery period, with adjustments based on the option clause. This procurement emphasizes post-sale support, compliance verification, and documentation to match offered specifications. The context is rural housing and panchayat-level equipment provisioning, prioritizing local service presence and verifiable product data. The bid requires strict parameter matching to prevent rejection.
Technical Specifications & Requirements
- Product category: Handheld Brush Cutter (V3) with Q2 classification
- Estimated value: ₹135,000; no BOQ lines currently populated
- Data Sheet: Mandatory upload; must align with offered model and performance parameters
- Service support: Escalation matrix with telephone contacts; toll-free number for assistance
- Local presence: Office of service provider must be located in the consignee state; documentary evidence required
- OEM/Brand requirements: Dedicated/service support channels and OEM authorizations as applicable
- Delivery terms: Delivery commencement tied to the last date of the original delivery order; option-driven extensions follow the calculated formula
- Compliance: Bidder must avoid liquidation or financial instability; uninterrupted supply capability is essential
- Quality/verification: Data Sheet mismatch may lead to bid rejection; product must meet data sheet specifications
- Other: Purchaser reserves rights under ATC/Corrigendum to enforce compliance with all submitted certificates and documents
Terms, Conditions & Eligibility
- EMD/financial health: Bidder must be financially sound and not undergoing liquidation; provide an undertaking
- Quantity option clause: Up to 25% increase/decrease of bid quantity during contract and currency; delivery time adjusted proportionally
- Delivery & escalation: Original delivery period applies; additional time computed as (increased quantity/original quantity) × original period, min 30 days
- Documentation: Upload required data sheet, escalation matrix, service support details, GST and PAN, experience proofs
- Office presence: Service provider must have an office in the consignee state with evidence
- Support: Dedicated toll-free service line must be provided by the bidder or OEM
- Rejection conditions: Failure to provide any certificate/documents may lead to rejection; ATC and corrigendum compliance mandatory
Key Specifications
-
Handheld Brush Cutter (V3) with Q2 classification
-
Estimated contract value: ₹135,000
-
Data Sheet must match product model and performance parameters
-
Escalation matrix with dedicated service contact numbers
-
Service office located in the state of consignee (Gujarat) with evidence
-
Dedicated toll-free service line for post-sale support
-
Delivery period as per original order; extended period as per option clause
-
No BOQ items available; emphasis on compliance and documentation
Terms & Conditions
-
25% quantity variation permitted; contract rates remain unchanged
-
Data Sheet and service escalation details must be submitted
-
Service office in Gujarat is mandatory; documentary evidence required
Important Clauses
Payment Terms
Not specified in data; typical terms may include acceptance on delivery and standard MT terms
Delivery Schedule
Delivery to commence after original delivery order date; extended time formula applies with minimum 30 days
Penalties/Liquidated Damages
Not specified in data; ATC may include penalties for delays if applicable
Bidder Eligibility
-
Not under liquidation or bankruptcy; valid undertaking to that effect
-
Ability to supply handheld brush cutters meeting data sheet specifications
-
Proof of Gujarat service presence (office) with documentary evidence
Tender Data
Bid Details
Quantity
5
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+20%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
80 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Handheld Brush Cutter (V3) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
12
Delivery Details
Max Delivery Days
180
Delivery Locations
1
Delivery Cities
Valsad
Delivery Pincodes
396170
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Paghdal Keyurkumar Dineshbhai | 396170,TALUKA PANCHAYAT OFFICE UMBERGAON | Valsad | Gujarat | 396170 | 5 | 180 | - |
Authority Records
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Documents 3
GeM-Bidding-9977382.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
Required Documents
GST registration certificate
PAN card
Data Sheet of Handheld Brush Cutter (V3) offered
Commercial and financial statements
EMD documentation (if applicable per ATC)
OEM authorization (if applicable)
Experience certificates for similar procurement
Proof of service office in Gujarat (documentary evidence)
Frequently Asked Questions
Key insights about GUJARAT tender market
How to participate in Gujarat handheld brush cutter tender in Valsad 2026
Bidders must submit GST, PAN, and a Data Sheet for the Handheld Brush Cutter (V3) with Q2 classification. Include an escalation matrix for service support and proof of a Gujarat service office. The contract allows a 25% quantity variation and requires documentation matching the data sheet to avoid rejection.
What documents are required for the Gujarat brush cutter bid 2026
Required documents include GST certificate, PAN card, Data Sheet, financial statements, experience certificates for similar procurement, OEM authorizations if applicable, and proof of a Gujarat service office. Additional ATC-compliant certificates must be uploaded as per bid terms.
What are the technical specifications for the Handheld Brush Cutter V3
The tender specifies a Handheld Brush Cutter (V3) with Q2 classification; however, no explicit performance metrics are listed here. Bidders must rely on the Data Sheet to demonstrate model compatibility, power rating, fuel type, cutting Width, and recommended maintenance intervals.
When is the delivery period and how are extensions calculated
Delivery starts after the original delivery order date. If quantity increases by up to 25%, the additional time is calculated as (increased quantity / original quantity) × original delivery period, with a minimum of 30 days.
What are the service support requirements for the Gujarat tender
Bidders must provide an escalation matrix with telephone numbers and a toll-free service line. An OEM-authenticated service channel and a dedicated Gujarat-based service office are mandatory to ensure prompt post-sale support.
What is the eligibility criteria regarding financial health for the bid
Bidders must demonstrate financial stability and not be in liquidation or court proceedings. An undertaking to this effect must be uploaded with the bid, along with other financial documents and the Data Sheet.
What is the role of the Data Sheet in this bid
The Data Sheet must align with the offered Handheld Brush Cutter (V3). Any mismatch between data sheet parameters and bid parameters can lead to bid rejection, so ensure model, capacity, and maintenance specs match precisely.
Are there mandatory OEM authorizations for this procurement
OEM authorizations are expected if applicable. Bidders should include authorizations or proof of OEM relationship to support the data sheet, service support, and spare parts supply commitments within Gujarat.