Custom Bid for Services - TENDER FOR PROVIDING INTEGRATED FACILITY MANAGEMENT SERVICES AT BPCL TERR
Bharat Petroleum Corporation Ltd
DEHRADUN, UTTARAKHAND
Posted:
10 July 2025
Closed:
25 July 2025
GEM
GEM
Bharat Petroleum Corporation Ltd Integrated Management System Audit & Certification Tender Bangalore Karnataka 2025
Progress
Issue03-Dec-2025, 7:15 pm
Technical17-12-2025 15:52:58
Financial
Award18-Jan-2026, 10:53 am
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • Critical brand/organization requirement: BPCL multi-site Integrated Management System audit & certification across four AFS locations
- • Mandatory standards/certifications: IS/ISO-based management system audit & certification (exact standards in ATC)
- • Special clause: 25% quantity/duration adjustment at contract issue and post-issuance
- • Excess settlement: additional charges allowed up to a defined percentage with supporting documents
- • Eligibility: multi-site auditing capability with BPCL process familiarity; relevant ISO certifications preferred
- • Warranty/AMC: not specified in tender data; confirm in ATC
- • Delivery: not detailed in data; rely on ATC for site-wise milestones
- • Penalties: LD/penalty details not provided; to be specified in ATC
Categories
8
Tender Overview
Bharat Petroleum Corporation Ltd invites bids for Integrated Management System audit & certification covering BPCL AFS locations in Bangalore, Calicut, Trichy & Coimbatore. The estimated contract value is ₹1,557,600. The scope includes audit and certification services for the organization-wide management system across identified AFSs, with flexible quantity/duration adjustments up to 25% at contract issuance and post-issuance. An excess settlement option allows service providers to bill additional charges under a defined threshold, subject to mandatory supporting documents. No BOQ items are listed. This procurement targets experienced ISO-based auditing firms capable of multi-site engagement and standardized certification deliverables.
Technical Specifications & Requirements
- Organization: Bharat Petroleum Corporation Ltd (BPCL)
- Location Scope: BPCL AFSs in BANGALORE (KARNATAKA), Calicut, Trichy, Coimbatore
- Service Category: Integrated Management System Audit & Certification (multi-location)
- Estimated Value: ₹1,557,600
- Tender Terms: Quantity/duration may be adjusted up to 25%; excess settlement mechanism enabled with applicable charges disclosed at invoice and supported by documents
- BOQ: Total Items = 0; no itemized list available
- ATC/ATD: Buyer-uploaded ATC document governs conditions
- Required Capability: Multi-site ISO-based management system audit & certification across diverse sites; attention to BPCL-specific processes and AFS interfaces
- Deliverables: Final integrated certification for the specified sites; adherence to BPCL audit standards
- Compliance: Respondents must align with ATC terms; no explicit product specs provided beyond service category
Terms, Conditions & Eligibility
- EMD: Amount not disclosed in tender data; verify ATC for exact requirement
- Delivery Schedule: Not detailed; ATC governs delivery expectations and milestones
- Payment Terms: Not specified in data; payment terms to be clarified in ATC
- Experience: Preference for firms with multi-site audit & certification experience in energy/telecom/retail sectors
- Documents: Submit GST certificate, PAN, experience certificates, financial statements, technical bid documents, OEM authorizations (if applicable), and EMD documents per ATC
- Clause Variants: Quantity/duration variation up to 25% permitted; excess settlement allowed with documented justification
- Penalties/Warranty: No explicit LD or warranty terms listed; to be defined in ATC
Key Specifications
-
Integrated Management System audit & certification for multiple BPCL AFS sites
-
Total estimated contract value: ₹1,557,600
-
No BOQ line items (0 items) indicates service-based scope rather than product procurement
-
Option/Excess settlement: allowable charges during invoicing with proper documentation
-
Delivery/milestones governed by ATC terms; ensure compliance across four locations
Terms & Conditions
-
25% quantity/duration flexibility at contract issue and post-issuance
-
Excess settlement allowed with mandatory supporting documents
-
Delivery and payment terms to be finalized in ATC; EMD amount not disclosed here
Important Clauses
Payment Terms
Payment terms to be defined in ATC; initial clarity on timing and milestone-based payments required
Delivery Schedule
Delivery milestones for four BPCL AFS locations to be detailed in ATC; ensure multi-site coordination
Penalties/Liquidated Damages
Penalties/LD to be specified in ATC; bidders should anticipate potential service-delivery penalties
Bidder Eligibility
-
Demonstrated experience in integrated management system audits for multi-site operations
-
Capability to conduct audits across multiple BPCL AFS locations in Karnataka, Kerala, Tamil Nadu
-
Financial capacity as evidenced by recent financial statements
Documents 11
GeM-Bidding-8669860.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Payment Terms & Condition
PAYMENT
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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GEM
Tender Results
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Required Documents
1
GST certificate (GSTIN)
2
Permanent Account Number (PAN) card
3
Experience certificates for similar Integrated Management System audits
4
Financial statements / solvency proof for last 2-3 years
5
EMD submission document (as per ATC; amount not disclosed here)
6
Technical bid document showing approach to multi-site audit & certification
7
OEM authorizations (if required by BPCL ATC)
8
Any BPCL-specific forms or declarations required by ATC
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | BSCIC CERTIFICATIONS PRIVATE LIMITED Under PMA | 17-12-2025 15:52:58 | Qualified |
| 2 | GCQ CERTIFICATIONS INDIA LLP Under PMA | 16-12-2025 15:58:09 | Qualified |
| 3 | INTERNATIONAL CERTIFICATION SERVICES PRIVATE LIMITED CN Under PMA | 17-12-2025 14:59:51 | Disqualified |
| 4 | TUV INDIA P LTD Under PMA | 17-12-2025 12:33:20 | Qualified |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | GCQ CERTIFICATIONS INDIA LLP( MSE Social Category:General ) Under PMA | ₹3,05,403 | Item Categories : Custom Bid for Services - : INTEGRATED MANAGEMENT SYSTEM AUDIT & CERTIFICATION FOR BPCL BANGALORE, |
| L2 | BSCIC CERTIFICATIONS PRIVATE LIMITED( MSE Social Category:General ) Under PMA | ₹8,49,600 | Item Categories : Custom Bid for Services - : INTEGRATED MANAGEMENT SYSTEM AUDIT & CERTIFICATION FOR BPCL BANGALORE, |
| L3 | TUV INDIA P LTD Under PMA | ₹12,01,240 | Item Categories : Custom Bid for Services - : INTEGRATED MANAGEMENT SYSTEM AUDIT & CERTIFICATION FOR BPCL BANGALORE, |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about KARNATAKA tender market
What documents are required for BPCL integrated management audit tender in Bangalore?
Bidders must submit GST registration, PAN, experience certificates for similar audits, latest financial statements, EMD documents, technical bid, and OEM authorizations if applicable. ATC may specify additional BPCL forms. Ensure multi-site audit capability and prior BPCL exposure in ISMS projects.
How to bid for BPCL Integrated Management System audit at multiple AFS locations?
Prepare a consolidated technical bid highlighting approach for Bengaluru, Calicut, Trichy, and Coimbatore AFSs, with site-specific audit plans, timelines, resource allocation, and quality controls. Include EMD submission and compliance with ATC, including excess settlement disclosures if applicable.
What are the essential standards for BPCL ISMS audit procurement 2025?
Bidders should demonstrate ISMS/ISO-based auditing capability; exact standards (e.g., ISO 9001, ISO 14001, ISO 45001) will be clarified in the ATC. Provide certifications and past performance in similar cross-site certifications and BPCL-appropriate process adherence.
When is the BPCL Karnataka audit tender submission deadline?
Deadline details are provided in the ATC; bidders should monitor the procurement portal for the final submission date and any pre-bid clarifications. Ensure delivery readiness for four AFS locations by the agreed milestones.
What is the EMD requirement for BPCL audit certification tender 2025?
EMD amount is not disclosed in the basic tender data; refer to the ATC for the explicit EMD value and mode of submission (DD/online). Ensure compliance with EMD terms to avoid disqualification.
What are BPCL payment terms for the integrated management audit contract?
Payment terms are defined in the ATC; bidders should expect milestone-based payments aligned to audit deliverables across four sites, with clear acceptance criteria and timely invoicing once site-specific audits are completed.
What is the excess settlement option in BPCL audit tender terms?
Excess settlement allows add-on charges up to a defined percentage for the item-level total, including addons. The bidder must declare applicability during invoicing and attach mandatory supporting documents; total invoice amount must stay within the agreed excess percentage.
How to ensure BPCL ATC compliance for multi-location ISMS audits?
Prepare a cross-location audit plan detailing resource allocation for each AFS, adherence to BPCL processes, and alignment with ATC requirements. Include evidence of prior multi-site ISMS audits, and ensure all certifications and references are readily verifiable.
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Documents 11
GeM-Bidding-8669860.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Payment Terms & Condition
PAYMENT
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS