GEM

Vadodara District Panchayat CCTV Camera Tender 2025 Gujarat Q3 V3 - ISI/IS 550 Compliant Procurement

Bid Publish Date

14-Nov-2025, 2:42 pm

Bid End Date

28-Nov-2025, 6:00 pm

Bid Opening Date

28-Nov-2025, 6:30 pm

Value

₹4,00,000

Location

VADODARA , GUJARAT

Progress

Issue14-Nov-2025, 2:42 pm
AwardPending
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Quantity

15

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/Authorized Seller requirement with India-based after-sales support
  • • Service center presence in Gujarat or establishment within 30 days of award
  • • 25% quantity variation clause during and after contract award
  • • DD-based EMD/PBG option with DD payable to TALUKA DEVLOPMENT OFFICER DABHOI
  • • Estimated contract value of ₹4,00,000 and CCTV camera system (V3) Q2 category
  • • No BOQ items established; rigid alignment to CCTV system procurement norms
  • • Turnover criteria to be demonstrated via audited statements or CA certificate
  • • Importantly, no explicit product specifications; focus on vendor capability and serviceability

Categories 3

CAMERA CCTV SYSTEM VIDEO RECORDER

Tender Overview

Vadodara District Panchayat seeks to procure CCTV camera system (V3) Q2 with an estimated value of ₹4,00,000. The scope covers camera equipment and related components for a government CCTV deployment in Gujarat. The tender imposes an option clause allowing up to 25% quantity variation at contracted rates, and requires bidders to demonstrate turnover as per the bid document. An OEM/Authorized Seller with India-based after-sales support is required for imported products, and a functional service centre in the state is mandatory or must be established within 30 days of award. The procurement emphasizes reliable service and timely delivery aligned to the extended delivery framework. Unique terms include DD-based EMD alternatives and a precondition for serviceability and warranty coverage. The opportunity is best suited for bidders with established regional support and a track record in CCTV hardware procurement in Gujarat.

Technical Specifications & Requirements

  • Product category: CCTV cameras and related system components for V3 CCTV deployment
  • Estimated value: ₹4,00,000; no BOQ items available
  • Delivery and service: Service centre in the state of consignee; establishment within 30 days if not existing; carry-in vs on-site warranty terms noted
  • OEM/Importer conditions: India-based registered office for after-sales support; documentation proving OEM authorization
  • Payment/EMD options: EMD not explicitly stated; DD payment option allowed; DD payable to TALUKA DEVLOPMENT OFFICER DABHOI; Bidders may submit scanned DD post-award
  • Compliance: No explicit technical specifications; bidders must align with the general CCTV system procurement norms and ensure serviceability in the Gujarat region

Terms, Conditions & Eligibility

  • Quantity option: Purchaser may increase/decrease quantity up to 25% during contract and currency period
  • Turnover requirement: Minimum average annual turnover over last 3 years as per bid document; audited balance sheets or CA certificate required
  • Imported product condition: Must have India-based OEM/authorized seller with registered office for after-sales support
  • Service center requirement: Functional service center in the consignee state; if none, establish within 30 days of award; payment contingent on evidence
  • EMD/PBG: EMD details absent; successful bidder may submit DD as an alternative to PBG; DD payable to TALUKA DEVLOPMENT OFFICER DABHOI; delivery of hard copy post-award is implied
  • Warranty/penalties: Not explicitly detailed; ensure compliance with service and delivery terms

Key Specifications

  • Product/service: CCTV camera system components for V3 deployment

  • Estimated value: ₹4,00,000

  • Standards/certifications: Not specified in tender data; ensure ISI/IS 550 alignment where applicable

  • Delivery/install: Gujarat-based service capability; 30-day establishment window for service center

  • Warranty/AMC: Not explicitly stated; confirm with contract terms

Terms & Conditions

  • 25% quantity variation rights during contract and currency period

  • Turnover requirement documented via audited statements or CA certificate

  • India-based OEM/authorized seller for imported products with after-sales support

  • Functional service center in the consignee state or establishment within 30 days

  • DD-based EMD option with DD payable to TALUKA DEVLOPMENT OFFICER DABHOI

  • Delivery terms linked to original and extended delivery periods

Important Clauses

Payment Terms

EMD/PD options include DD-based payment; PBG acceptable; DD payable to TALUKA DEVLOPMENT OFFICER DABHOI; activation contingent on award and submission of hard copies

Delivery Schedule

Delivery window extension via option clause; increased quantity time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; extended period may apply within contract limits

Penalties/Liquidated Damages

No explicit LD rate provided; penalties to be defined in contract; ensure warranty/maintenance alignment with service center capabilities

Bidder Eligibility

  • Minimum average turnover as per bid document for last 3 financial years

  • Demonstrable experience in CCTV or security equipment procurement

  • OEM authorization for imported products and India-based after-sales support

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements or CA certificate confirming turnover

4

OEM authorization or authorized dealer certificate

5

Evidence of registered India-based service center or plan to establish within 30 days

6

DD copy for EMD/PBG alternative ( payable to TALUKA DEVLOPMENT OFFICER DABHOI )

7

Technical bid documents and compliance statements aligning with CCTV system procurement

8

Any prior similar project experience certificates

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid on the CCTV camera tender in Gujarat 2025?

Bidders must submit GST, PAN, turnover documentation, and OEM authorization. Provide proof of an India-based service center or a plan to establish one within 30 days of award. Include DD-based EMD and any requested technical bid documents for the Vadodara District Panchayat CCTV procurement.

What documents are required for the CCTV tender in Vadodara?

Required documents include GST certificate, PAN card, audited financial statements or CA turnover certificate, OEM authorization, evidence of service center in Gujarat, and DD for EMD option payable to TALUKA DEVLOPMENT OFFICER DABHOI, plus technical bid compliance for CCTV hardware.

What are the eligibility criteria for CCTV procurement in Gujarat?

Eligibility requires minimum turnover over the last 3 years as per bid, demonstrated CCTV/security equipment experience, India-based OEM/authorized dealer for imported items, and a functional service center in the state or plan to establish within 30 days of award.

What is the EMD payment method for this tender?

EMD can be submitted as an Account Payee Demand Draft payable to TALUKA DEVLOPMENT OFFICER DABHOI; alternatively, a scanned copy may be uploaded post-award in lieu of a PBG, with hard copies delivered as required.

When can quantity be increased under the option clause?

The purchaser can increase quantity up to 25% of bid quantity at contract placement and up to 25% during the contract currency at contracted rates; extended delivery time uses the specified formula with a minimum 30 days.

What are the delivery and service center requirements for Gujarat?

A functional service center must exist in the consignee state; if not present, the bidder must establish one within 30 days of award. Payment is contingent upon submission of documentary evidence of the service center's existence.

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