Madhya Pradesh Labour Department Multifunction Machine UPS Tender 2026 - IS/IEC Printing & AVR Standards
N/a
GWALIOR, MADHYA PRADESH
Posted:
2 January 2026
Closed:
12 January 2026
GEM
GEM
Amreli District Panchayat Multifunction Machine MFM Scanner UPS Tender Gujarat 2025
Progress
Issue05-Jan-2026, 12:56 pm
AwardPending
Quantity
18
Category
All in One PC (V2)
Bid Type
Two Packet Bid
Key Highlights
- • OEM authorization required from an Indian OEM with ≥10 years market presence
- • ISO/IEC 27001:2022, ISO 9001, ISO 45001, FCC & RoHS, BIS certification mandatory
- • On-site warranty for devices; battery warranty as per product terms
- • Delivery quantity can vary up to 25% at contract and during currency with extended timelines
- • Only online bid submission; Gujarat-based bidders invited
- • EMD amount ₹15,600; terms specify pre-conditions for bid acceptance
- • Preloaded factory Operating System with certification; multiple devices bundled in one procurement
- • OEM must provide proof of authorization and compliance certificates
Categories
5
Tender Overview
Amreli District Panchayat in Gujarat seeks procurement of a bundled IT and office automation solution, including a Multifunction Machine MFM (V2), All in One PC (V2), Scanner (V3), and Line Interactive UPS with AVR (V2). The tender references an EMD of ₹15,600 and allows quantity variations up to 25% at contract, with online submission from Gujarat-based bidders. The scope emphasizes on-site warranty and OEM-compliant configurations, with an emphasis on on-time delivery under the conditional extension framework. This opportunity targets suppliers capable of delivering a cohesive, standards-aligned office automation suite for the Panchayats and Rural Housing Department, Gujarat. Key differentiators include mandatory OEM authorization, ISO/IEC 27001, ISO 9001, and BIS certifications, plus on-site warranty terms.
Technical Specifications & Requirements
- Product categories: Multifunction Machine MFM (V2), All in One PC (V2), Scanner (V3), Line Interactive UPS with AVR (V2)
- EMD: ₹15,600; delivery terms contingent on option clause up to 25% increased quantity
- Standards & certifications: ISO/IEC 27001:2022, ISO 9001, ISO 45001, FCC & RoHS, BIS certification (OEM must provide certificates)
- Warranty & support: On-site warranty for devices; battery warranty as applicable; vendor to include OEM support and service
- Delivery & eligibility: Online submission only; Gujarat-only eligible bidders; supplier must provide OEM authorization and 10-year OEM presence in India
- Technical expectations: Preloaded factory OS, RAM, storage, scanner capacity, ADF tray capacity, and required connectivity options. Delivery timelines to align with contract terms.
Terms, Conditions & Eligibility
- EMD: ₹15,600; payable to secure bid
- Delivery: Delivery period as per option clause; extended time rules apply with minimum 30 days
- Payment terms: Vendor to adhere to buyer terms; delivery-based payment with applicable schedules
- Documents: GST, PAN, experience certificates, financials, OEM authorizations, technical compliance
- OEM requirements: India-based OEM presence ≥10 years; mandatory OEM authorization; ISO/BIS certificates to be furnished
- Penalties: Liquidated damages and warranty terms as per contract; adherence to 25% quantity variation clause
- Other: Online bid submission; Gujarat-only invitation; on-site warranty coverage; specific brand/OEM requirements highlighted
Key Specifications
-
Product categories include Multifunction Machine MFM (V2), All in One PC (V2), Scanner (V3), and Line Interactive UPS with AVR (V2)
-
EMD: ₹15,600; online submission only; 25% quantity variation
-
Standards: ISO/IEC 27001:2022, ISO 9001, ISO 45001, BIS, FCC & RoHS
-
OEM must have ~10 years presence in India with verifiable certificate
-
Preloaded OS with factory certification; RAM, storage, display, ADF, scan speeds specifics to be provided by OEM
Terms & Conditions
-
Delivery extension options up to 25% quantity with minimum 30 days when exercised
-
Online submission only; Gujarat resident bidders; OEM authorization mandatory
-
EMD ₹15,600; performance/warranty terms defined in ATC; penalties apply for non-compliance
Important Clauses
Payment Terms
Payment to be processed after delivery per contract terms; may include milestone-based schedules and adherence to 30-day payment windows where specified
Delivery Schedule
Delivery must align with original and extended delivery periods; increased quantity time calculation is (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days
Penalties/Liquidated Damages
LDs apply for late delivery; warranties and on-site support to be detailed in purchase order; penalties aligned with contractual clauses
Bidder Eligibility
-
Gujarat-based bidder eligibility for online submission
-
Experience in supplying similar office automation equipment within India
-
Compliance with OEM authorizations and global / regional standards
Past Similar Tenders
(Historical Results)
5 found
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Posted:
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Closed:
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N/a
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Posted:
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Closed:
10 January 2026
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Directorate Of Economics And Statistics Maharashtra procurement Entry/Mid-Level Desktop Computers, Printers, MFM & Scanners 2025
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SINDHUDURG, MAHARASHTRA
Posted:
30 December 2025
Closed:
9 January 2026
GEM
Entry and Mid Level Desktop Computer,Interactive Panels with CPU,Television (TV) (V2),Multimedia Pr
N/a
NAGPUR, MAHARASHTRA
Posted:
16 December 2025
Closed:
9 January 2026
GEM
Tender Results
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Technical Specifications
3 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Description | Description of store | All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty |
| Description | Processor Number | Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher |
| Input Devices | Mouse Connectivity | Wired, Wireless Or higher |
| Input Devices | Keyboard Connectivity | Wired, Wireless Or higher |
| Operating System | Operating System (Factory Preloaded with Certification) | Windows 11 Professional |
| Memory | Type of RAM | DDR4, DDR5 Or higher |
| Memory | RAM Size (GB) | 8 |
| Storage | Type of Storage Installed with the System | NVMe SSD |
| Storage | Storage Capacity (in GB) | 512 |
| Display | Display Size - Diagonal (in Inches) | 58.1 - 63 (22.87" - 24.8") |
| Ports | Number of Ports | 1-DP, 1-HDMI, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 1 TYPE C, 1-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 2-USB 3.1 Gen 2 TYPE A, Universal Audio Jack |
| Generic | Stand | Height Adjustable |
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Required Documents
1
GST certificate
2
PAN card
3
Experience certificates (similar procurement in last 3 years)
4
Financial statements (audited if available)
5
EMD document for ₹15,600
6
Technical bid documents demonstrating compliance with listed standards
7
OEM authorization / certificate proving Indian OEM presence and cross-border compliance
8
Certification copies for ISO/IEC 27001, ISO 9001, ISO 45001, FCC & RoHS, BIS (as applicable)
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for the Amreli District procurement in Gujarat for MFM and UPS?
Bidders must submit online bids from Gujarat, include EMD ₹15,600, OEM authorization, GST/PAN, and experience certificates. Ensure ISO/IEC 27001:2022, ISO 9001, ISO 45001, BIS and FCC & RoHS conformity. The tender requires on-site warranty and adherence to the 25% quantity variation clause.
What documents are required for the Gujarat MFMScanner UPS tender?
Submit GST, PAN, experience certificates of similar projects, financial statements, EMD proof of ₹15,600, OEM authorization, and technical compliance certificates. Include ISO 27001, ISO 9001, ISO 45001, BIS certificates, and factory preloaded OS certification as applicable.
Which standards must the OEM provide for this Gujarat procurement?
The OEM must provide ISO/IEC 27001:2022, ISO 9001, ISO 45001, BIS certification, FCC & RoHS compliance, plus proof of Indian presence for 10+ years. Certificates must accompany the bid and be verifiable from the OEM.
What is the EMD amount and payment terms for this tender?
EMD is ₹15,600. Bidder must submit the EMD document online with the bid. Payment terms are aligned to the contract, with on-time delivery and post-delivery payments per standard government terms; late payments trigger penalties per LD provisions.
What delivery terms apply to quantity variation in this Gujarat bid?
The purchaser may increase/decrease quantity up to 25%. Additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Original delivery period applies unless extended per clause.
What equipment categories are included in this Amreli District tender?
The procurement includes a Multifunction Machine MFM (V2), All in One PC (V2), Scanner (V3), and Line Interactive UPS with AVR (V2), all to be provided with OEM support and on-site warranty as per ATC terms.
What documentation confirms OEM authorization for Indian supply?
Submit explicit OEM authorization from an Indian OEM with at least 10 years market presence, along with the OEM’s certificate guaranteeing supply, service capability, and compliance with listed standards.
When is online bid submission preferred for this Gujarat procurement?
Bid submission is Online Only via GEM portal, restricted to Gujarat-based bidders. Ensure all mandatory documents are uploaded, including EMD, OEM certificates, and ISO/BIS compliance documents, prior to the submission deadline.
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Historical Analysis
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Documents 6
GeM-Bidding-8620433.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS