Bharat Heavy Electricals Limited UPS AC PDB Mandatory Spares Tender Visakhapatnam Andhra Pradesh 2026
Bid Publish Date
08-Aug-2026, 4:47 pm
Bid End Date
29-Aug-2026, 6:00 pm
Location
Progress
Tender Overview
Bharat Heavy Electricals Limited invites bids for UPS AC PDB mandatory spares at Visakhapatnam, Andhra Pradesh. The procurement scope centers on backup power distribution components for a high-capacity electrical setup. The contract contemplates flexible quantities via an option clause up to 25% of the bid quantity, with concurrent extension potential over the contract period. The delivery schedule ties to the original delivery order closing date, with proportional time adjustments. No BOQ items are published, signaling a focus on critical spares rather than bulk procurement. Bidders should assess the potential for extensions and align logistics accordingly.
Technical Specifications & Requirements
- Category: UPS AC PDB and Mandatory Spares for UPS/Power Distribution
- Delivery framework considers an option to increase order quantity by up to 25% during contract currency
- Additional delivery time computation: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; extended time may interpolate up to the original delivery period
- Delivery timing begins from the last date of the original delivery order; ATC/ATC-like terms visible in uploaded document
- No explicit itemized technical specs are provided in the BOQ; emphasis on compliance with purchaser terms and timely delivery
- ATC/contract terms reference compliance with purchaser’s evolving needs and schedule
Terms & Eligibility
- Option Clause: Purchaser may adjust quantity +/- 25%; payment and delivery aligned with the extended period
- Delivery Period: Based on last order date; additional time calculated per formula with a minimum cap of 30 days
- Submission: Bidder must comply with ATC terms indicated in the uploaded document; standard terms apply for delivery and acceptance
- EMD/Financials: Not specified in the visible data; bidders should prepare typical tender-compliant financials and security as per Buyer ATC
- Qualifications: No explicit experience or turnover thresholds published; bidders should review ATC for eligibility criteria and OEM authorizations
Key Specifications
-
Product/service names: UPS AC PDB and associated mandatory spare parts
-
Quantity remarks: 25% quantity variation allowed under option clause
-
EMD/Estimated value: Not disclosed in data; bidders should verify ATC for exact amount
-
Category: UPS power distribution board spares and related components
-
Standards/Certifications: Not specified in tender data; refer to ATC for mandatory certifications
-
Delivery/Installation: Calculated extension time with minimum 30 days
Terms & Conditions
-
Option clause permits ±25% quantity variation during and after contract
-
Delivery time extended based on a formula with a 30-day minimum
-
ATC documents govern eligibility, submission, and payment terms
Important Clauses
Payment Terms
Payment terms are defined in the Buyer ATC; exact schedule not disclosed in data
Delivery Schedule
Delivery starts from the last date of the original delivery order; additional time follows proportional calculation with a 30-day minimum
Penalties/Liquidated Damages
LD terms, if any, are referenced in ATC; no explicit LD rate provided in current data
Bidder Eligibility
-
Eligibility as per ATC uploaded by purchaser
-
Experience in supplying UPS/Power Distribution spares
-
OEM authorization for relevant spares (if bidding on behalf)
Tender Data
Bid Details
Quantity
2
Category
UPS AC PDB
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
UPS AC PDB , MANDATORY SPARES_ UPS AC PDB
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
82
Delivery Locations
1
Delivery Cities
Visakhapatanam
Delivery Pincodes
530012
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Mohammad Shabir | 530012,Bharat Heavy Electricals Limited Heavy Plates and Vessels Plant (A Government of India Enterprise) Visakhapatnam 530012 (AP), India. | Visakhapatanam | Andhra Pradesh | 530012 | 1 | 82 | - |
Authority Records
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Documents 5
GeM-Bidding-9730062.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar UPS/Power Distribution spare parts
Financial statements / solvency proof
EMD submission document (as per ATC) or security deposit
Technical bid documents demonstrating compliance with ATC
OEM authorization letter (if bidding on behalf of OEM)
Any specific bid submission forms as per uploaded ATC
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to participate in UPS AC PDB tender in Visakhapatnam 2026
Bidders should first review the ATC uploaded by the purchaser, prepare GST, PAN, and experience certificates, and secure OEM authorizations if bidding on behalf of an OEM. Confirm eligibility criteria, understand the 25% quantity option, and submit the bid with required financials and EMD as per ATC.
What documents are required for Visakhapatnam UPS tender submission
Required documents include GST certificate, PAN, experience certificates for UPS spares, financial statements, EMD/security deposit, OEM authorizations, and technical bid documents demonstrating compliance with the ATC terms. Ensure the documents match the exact tender format.
What is the delivery extension rule for UPS PDB spares tender
Delivery extension is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend time up to the original delivery period while exercising the option clause.
Which standards are mandatory for UPS spares procurement in this tender
The current data does not specify exact standards; bidders should refer to the uploaded ATC to confirm required certifications and standards such as IS or BIS if applicable to UPS PDB spares.
What is the role of the option clause in this BHEL tender
The option clause allows a ±25% change in order quantity during contract; the supplier must plan production and logistics to accommodate potential quantity adjustments at contracted rates.
When is the bid submission for the Visakhapatnam tender due
Exact submission deadlines are not provided in the visible data; bidders must consult the ATC document uploaded by the purchaser for the precise BID submission date and any pre-bid meeting details.