Tender Notice for Procurement Services in KOMRAM BHEEM, TELANGANA

II. TENDERING PROCEDURE: 1. The tender is floated with double packet system viz., Technical Bid and Price Bid. Technical Bid shall contain the documents in support of EMD, competence of the tenderer etc. All the documents shall be self attested by the bidder. A check list is provided in the end of the tender document. The bidders are expected to fill in the same and upload along with the tender for ensuring submission of all documents. Price Bid contains schedule of quantities and rates for other construction items and uploaded on e-procurement to enable the bidders to quote their uniform percentage on this. Notwithstanding anything stated above, THE SINGARENI COLLIERIES COMPANY LIMITED reserves the right to assess the capability and capacity of intending tenderers to perform the contract. 2. The ceiling of tender premium shall be 5% for this work. 3. Percentage quoted by bidder shall not be disclosed before opening of price bid. Violation of such confidentiality will attract rejection of bid. 4. In case of firms, they should submit the registered partnership deed and Registration Certificate issued by Registrar of firms. In case of Limited Company, Registration Certificate issued by Registrar of Companies, the Articles of Association etc., are also to be submitted. 5. DISCOUNT TENDERS & Additional FSD: In the event of discount tenders, which are less by (-) 25% of the estimated contract value, a bank guarantee or demand draft/ FDR in favour of S.C.Co.Ltd for the difference between the tendered amount and 75% of the estimated contract value should be paid as additional further security deposit by the successful bidder at the time of agreement. 6. The bidder shall scan and upload all the required documents/ certificates/ statements. Technical bid evaluation is solely based on the uploaded certificates. Clarification will be obtained in respect of uploaded documents only, if required. The bidder is liable to be disqualified and debarred, if false information is furnished in the forms/ statements/ certificates submitted in proof of qualification requirements and misled the company. If discrepancies are found even during the execution of work, the contract will be terminated duly forfeiting the security deposits. Further action will be taken as per Company procedures. 7. e-Procurement Transaction Fee: The participating bidder should pay e-procurement Transaction Fee @ 0.03% on the estimated contract value of the work subject to prevailing ceiling amounts along with GST online to TGTS. Further, successful bidder has to pay e-procurement corpus fund at 0.04% of Estimated Contract Value of the work subject to prevailing ceiling amounts to TGTS through online on e-procurement portal within a stipulated period. 8. Dates for submission/ opening of bids: (a) Bid submission start date & time : 07.05.2026 4.00 PM (b) Bid submission closing date & time : 21.05.2026 4:30 PM (c) Technical bids opening date & time : 21.05.2026 5:00 PM (d) Price bids opening date & time : 25.05.2026 4:00 PM 9. The tenderer has to keep his tender valid for 120 days from the date of opening of Technical Bid. 10. Technical Bid will be opened on the due date. The Price Bid of only those tenderers, who are found qualified in Technical Bid, will be opened after technical evaluation of the bids is completed. The date of opening of price bid mentioned is only indicative date. In case of any extension of last date for submission of bids/ date of opening of technical bids, suitable corrigendum will be published in the e-procurement platform. 11. Selection of L1 bidder among the lowest and equally quoted bidders will be in the following order. a) The tenderer whose bid capacity is higher will be selected. b) In case the bid capacity is also same the tenderer whose annual turnover is higher in similar works established by experience certificates will be preferred. 12. Submission of original documents: The department will notify the successful bidder for submission of originals of uploaded documents while bidding (which includes EMD instrument) for verification and to pay e-procurement Corpus fund to TGTS authorities through online on e-procurement portal within a stipulated period. If any successful bidder fails to submit the above i.e., original documents and proof of payment of e-procurement corpus fund to TGTS within the stipulated time, they will be suspended from participating in the tenders on e-procurement for a period of three years, forfeiting EMD and debarring for one year from participating in SCCL tenders (Off line & outsourcing tenders also). If the bidder is a JV firm, above action will be taken against all the individual partners of JV firm. 13. Conditional tenders will not be accepted. 14. The successful tenderer shall submit self attested copy of GST registration certificate/ PAN card at the time of executing the agreement. 15. The successful tenderer (in case of individual Contractor/ Proprietary firm) at the time of executing the agreement has to mandatorily furnish the details of family members/ dependents including nomination for disbursement of pending bills/ amounts in case of his unfortunate death during tenure of the contract. NOTE: a. As per the recent guidelines communicated by SC Railways, the Credentials of the Agencies are to be verified by them for ascertaining eligibility of the Agency to maintain the siding as per Railways norms for issuing LOI/Award letter. b. Further, if at any point of time, maintenance of siding has to be handed to SC Railways as per the Government decision, the contract will be pre-closed without assigning any reason and it will be binding on the Agency to oblige.

III. OTHER INFORMATION TO THE BIDDER: 1. If the contractor desires to submit sub-contracting experience, the same should be established by experience certificate from the same authorities of State/ Central Government departments or Public Sector Undertakings duly supported by agreement for sub-contract. 2. Joint Venture (JV) participation: Participation by Joint Venture (JV) is not allowed for this work. 3. Mobilisation Advance is not applicable for this work. 4. Price Adjustment Clause is applicable for this work. Detailed clauses are provided elsewhere in the tender document. 5. No Defect liability period for this work. 6. SCCL reserves certain tenders for civil works (not outsourcing works) with value up to Rs.1 Cr. for contractors belonging to SC/ST/Waddera or Sagara or Uppara communities as per G.O.Ms.No.59. 7. The technical evaluation report will not be made available to the participants. It is solely the company’s confidential document and the participants shall have no claim what so ever under any circumstances for the same. 8. The undersigned reserves the right to accept any tender in full or in part or to reject any or all tenders without assigning reasons. 9. On award of the work, if the contractor fails to execute the work within the stipulated time, or fails to show substantial progress as per the programme submitted by contractor at the time of Agreement on various items of work given in schedule of quantities, the SCCL is at liberty to order the contractor to discontinue the work forthwith and terminate the work by imposing consequential penalties mentioned in the tender document. IV. The bidder shall quote his offer keeping in view of the following factors. The clauses are detailed elsewhere in the tender document. i. The applicable categories for different type of contract workmen engaed on Railway Siding maintenance for payment of minimum wages is as follows S.No. Description of workmen Wage category a) Gang men Semi-skilled b) Key men Skilled c) Mate Skilled ii. Prevailing minimum wages as prescribed by Government from time to time shall be paid by the contractor and periodical increase in minimum wages shall be borne by the contractor. The contractor’s quoted offer shall include this component. iii. Contractor shall pay BONUS to his workers under the ‘Payment of Bonus Act, 1965’. The contractor’s quoted offer shall include this component. SCCL will not reimburse the same. iv. The workmen engaged in the work should undergo Initial Medical Examination (IME)/ Periodical Medical Examination (PME) at Company’s hospital and undergo vocational training at MVTC before deploying in the work as per the module. The IME along with MVTC training will be imparted at free of cost to certain number of workmen depending on the magnitude of work as given in the following table. Awarded cost of work No. of persons to be trained Up to 15 L 4 Above 15 L & up to 30L 8 Above 30 L & up to 50L 12 Above 50 L & up to 100L 14 Above 100 L 16 Expenses towards IME/PME for the persons exceeding above limit are to be borne by the contractor. Prevailing charge is Rs.2,425/- per head. The contractor’s quoted offer shall include this component. SCCL shall reimburse wages of the above contract labour during VTC training period for SR based works to be carried out in the premises of UG/OC mines & CHPs. However, the wages to the contract labour for the persons exceeding the above limit during the training period shall be to the account of contractor. The contractor’s quoted offer shall include this component. v. The contractor shall provide necessary safety gadgets such as helmets, gloves, shoes etc., to contract labour. The contractor’s quoted offer shall include this component. vi. Coal Mines Provident Scheme (CMPF) and Coal Mines Pension Scheme (CMPS) is to be implemented mandatorily for the contractors’ workmen engaged in the work. However, Employer’s contribution CMPF @ 12%, administrative charges @ 0.72% and CMPS @ 7% will be reimbursed by the SCCL to the contractor. vii. The liability for payment of compensation (as per Employee Compensation Act) to the contract labour for personal injury caused by accident arising out of and in the course of employment will rest on SCCL. viii. OPD/Indoor medical treatment will be offered to the contractor’s workers in company’s Hospital/ dispensary free of cost (excluding spouse or any dependent) to the extent of availability of medicines, pathological examination and other surgical treatment. They will not be allowed to get treatment in other than company’s Hospital/ dispensary (no referral cases). ix. The CMPF, CMPS and medical facilities are mandatorily applicable for workmen engaged regularly in the maintenance of Railway Siding and not for contractors’ workmen engaged intermittently for works like Spreading of ballast and removal of Spillage coal etc.

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