Uttar Pradesh Prisons Administration Plastic Ice Box Tender Hardoi 2026 – V2 Q3, No Specifications, 25% Option
Bid Publish Date
04-Sep-2026, 2:40 pm
Bid End Date
14-Sep-2026, 3:00 pm
Location
Progress
Key Highlights
- • Mandatory pre-bid meeting for all bidders
- • Option to increase/decrease quantity up to 25% during and after contract
- • EFT mandate required in prescribed format
- • Integrity pact to be uploaded and signed
- • Undertaking on financial standing, court receivership, no bankruptcy
- • Bidder must have district office within consignee location
- • GST, PAN, Aadhar, ITRs, balance sheets for last 3 years, and UP jail experience certificates
- • Sample items must be submitted and approved before bid submission
- • Final delivery subject to Superintendent quality check
Tender Overview
The Uttar Pradesh Prisons Administration And Reforms Department invites bids for a Plastic Ice Box (V2) (Q3) in Hardoi, Uttar Pradesh 241001. The tender contemplates an option Clause allowing a 25% quantity increase/decrease at contracted rates. Bidders must comply with additional ATC mandates, including pre-bid meeting, sample submissions, and inspector-led quality checks by the Superintendent. The procurement requires bidders to have a district office in the consignee district and to submit technical and financial credentials. The absence of BOQ items indicates a focus on standard security/storage containers rather than a variable item list. Key differentiators include mandatory samples and post-inspection approval, plus an EFT mandate and integrity pact. Overall scope centers on secure, government-grade ice boxes suitable for detention facilities, with delivery timelines tied to contract mechanics.
Technical Specifications & Requirements
- Product name: Plastic Ice Box (V2) (Q3)
- Location: Hardoi, Uttar Pradesh
- Delivery/escalation terms: quantity adjustments up to 25%; extended delivery time formula linked to original period; minimum extension 30 days
- Documentation prerequisites: upload GST, PAN, Aadhar, last 3 years’ balance sheets, ITRs, and last 1 year of experience certificates for supply to UP Jails; office in consignee district
- Mandatory samples: submission and approval of samples before bid submission; pre-bid meeting mandatory
- Inspection/approval: final acceptance by the Superintendent post quality check
- ATC documents: EFT mandate, integrity pact, signed undertakings on financial standing and lack of bankruptcy; all docs signed and stamped
- Digital submissions: all referenced documents to be uploaded as per bid terms
Terms, Conditions & Eligibility
- Option Clause: quantity may vary by up to 25% during contract and extension phases
- Pre-Bid Meeting: mandatory for all bidders
- EFT Mandate: to be uploaded on prescribed format
- Integrity Pact: signed and stamped, in prescribed format
- UNDERTAKING: on financial standing, court receivership, no bankruptcy
- District office requirement: bidder must have office in the consignee district
- Documentation: GST, PAN, Aadhar, ITRs, 3-year balance sheets, and experience certificates for last year with Uttar Pradesh jail supplies; signed and stamped
- Sample submission: mandatory prior to bid submission; approval required
- Final decision: Superintendent's decision is binding for delivery post quality check
- Rejection grounds: bid may be rejected for non-compliance with ATC terms
Key Specifications
-
Product/service: Plastic Ice Box (V2) (Q3) for prison use
-
Delivery location: Hardoi, Uttar Pradesh
-
Quantity flexibility: ±25% at contract rates
-
EMD/financials not specified; documentation-heavy bid terms
-
Sample submission and pre-bid meeting mandatory
-
Quality acceptance by Superintendent after inspection
Terms & Conditions
-
Bidder must comply with EFT mandate and integrity pact
-
Pre-bid meeting mandatory; samples required
-
Delivery flexibility up to 25% and inspection by Superintendent
Important Clauses
Payment Terms
EFT mandate required; payment terms not explicitly stated in data
Delivery Schedule
Delivery timing linked to original delivery period with option-based extensions; minimum 30 days for added time
Penalties/Liquidated Damages
Not explicitly specified; subject to Superintendent’s final decision post-inspection
Bidder Eligibility
-
Office must be located in the consignee district (Hardoi, UP)
-
Experience certificates for UP jail supply in last 1 year
-
Balance sheets and financial standing for last 3 years
Tender Data
Bid Details
Quantity
10
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Plastic Ice Box (V2) (Q3)
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Hardoi
Delivery Pincodes
241001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Aman Kumar Singh | 241001,DISTRICT JAIL HARDOI | Hardoi | Uttar Pradesh | 241001 | 10 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-9847752.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
GST registration certificate
PAN card
Aadhar card
Experience certificates showing last 1 year of supply to Jails in Uttar Pradesh
Financial statements / Balance sheets for last 3 years
Last 1 year ITRs
EFT mandate on prescribed format
Integrity pact (prescribed format) signed and stamped
Undertaking on financial standing, court receivership, no bankruptcy
Office of bidder located in the district of consignee
samples of all items for pre-approval
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for plastic ice box tender in Hardoi UP 2026
Bidders must submit GST, PAN, Aadhar, ITRs, last 3 years’ balance sheets, and last year’s UP jail supply certificates. Include EFT mandate, signed integrity pact, and an Undertaking on financial standing. Pre-bid meeting is mandatory; samples must be approved before submission, and delivery follows the option clause.
What documents are required for UP prisons ice box procurement
Required documents include GST registration, PAN, Aadhar, ITRs, balance sheets for 3 years, last year experience certificates for UP jail supplies, EFT mandate, integrity pact, and bidder office in the consignee district. Samples of items must be provided and approved prior to bid submission.
What are the delivery terms for plastic ice box tender Hardoi
Delivery may vary with a 25% quantity option. The extended delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Original delivery period applies unless extended by the option clause.
What is the eligibility criteria for UP jail ice box bid
Eligibility requires office in Hardoi district, experience in supplying items to UP Jails in the last 1 year, and financial documents (balance sheets, ITRs) for 3 years. Bidders must sign EFT mandate and integrity pact and attend the mandatory pre-bid meeting.
What is the role of the Superintendent in acceptance of goods
After quality checks, the Superintendent makes the final acceptance decision for delivered plastic ice boxes. Non-conformances may lead to bid rejection or required corrective actions as per ATC terms and post-inspection findings.
What are the payment terms for UP prisons ice box supply
Payment terms focus on EFT submission; however, explicit payment timelines are not stated. Bidders should ensure EFT mandate compliance and await procurement department directives following quality acceptance and final Superintendent approval.
Which samples are required before submission for the ice box bid
All item samples must be submitted for pre-approval before bid submission. The approval is mandatory; failure to obtain approval may render the bid ineligible. Samples should demonstrate build quality and suitability for prison use.
What standards or certifications are needed for UP ice box bid
Specific standards aren’t listed for the ice box in the tender; the procurement emphasizes documentation, integrity pact, and pre-bid compliance. Ensure GST, PAN, Aadhar, ITRs, and UP jail experience documentation; samples and pre-bid attendance are mandatory.