GEM

Department Of Social Justice And Empowerment Database Management System Software (V3) Tender 2025

Bid Publish Date

21-Nov-2025, 1:12 pm

Bid End Date

01-Dec-2025, 5:00 pm

Bid Opening Date

01-Dec-2025, 5:30 pm

Location

PONDICHERRY , PUDUCHERRY

Progress

Issue21-Nov-2025, 1:12 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • OEM requirement: India-based registered office for after-sales support for imported products
  • • ISO 9001 certification required for bidder or OEM
  • • Net worth must be positive for OEM; three-year turnover evidence mandatory
  • • Scope includes Supply, Installation, Testing and Commissioning of DBMS
  • • Quantity flexibility: +25% during contract; delivery time extension formula with minimum 30 days
  • • No BOQ items; tender category is Database Management System Software (V3) (Q2)

Categories 2

SOFTWARE DATABASE MANAGEMENT

Tender Overview

The procurement is led by the Department Of Social Justice And Empowerment for a Database Management System Software (V3) (Q2). Scope includes Supply Installation Testing and Commissioning of the DBMS software. The tender specifies no BOQ quantity (0 items) and cites a flexible quantity clause with a 25% option to increase order during contract execution. Key prerequisites include ISO 9001 certification, positive net worth for the OEM, and financial turnover evidence for the last three years. The tender emphasizes OEMs with India-based after-sales support for imported products. This procurement targets robust software installation and long-term service readiness in a government context.

Technical Specifications & Requirements

  • Product/Service: Database Management System Software (V3) (Q2)
  • Scope: Supply, Installation, Testing and Commissioning of the DBMS
  • Certifications: ISO 9001 certification for bidder or OEM
  • OEM/Imported Products: OEM must have a registered office in India for after-sales service
  • Financial Criteria: Net Worth positive for OEM; minimum average annual turnover over last three years as per bid document
  • Turnover Evidence: Certified Audited Balance Sheets or CA/Cost Accountant certificate required
  • Delivery/Delivery Period: Not explicitly stated; option clause allows 25% quantity variation during contract
  • ATC/ATC Corrigendum: Compliance with all bid documents and certificates is mandatory

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25%; extended delivery period calculated as (additional/ original) × original period, min 30 days
  • ISO 9001: Required for bidder or OEM; non-compliance leads to rejection
  • Net Worth & Turnover: Positive net worth; three-year turnover evidence required (audited statements or CA/Cost Accountant certificate)
  • Delivery & Installation: Supply, installation, testing, commissioning included; scope of supply described
  • Documentation: All certificates and documents must be uploaded per bid documents and any amendments
  • Eligibility Criteria: India-based after-sales support for imported products; OEM reliability and financial stability essential
  • Penalty/Compliance: Non-compliance with ATC and Corrigendum may lead to bid rejection

Key Specifications

    • Product/service names: Database Management System Software (V3) (Q2)
    • Quantities/values: No BOQ items; quantity flexibility up to 25%
    • Standards: ISO 9001
    • Delivery/installation: Supply, Installation, Testing and Commissioning
    • OEM/Turnover: Positive net worth; OEM turnover as per bid document
    • Support: India-based after-sales support for imported products

Terms & Conditions

  • Option clause allows ±25% quantity change and extended delivery with a minimum 30 days

  • ISO 9001 certification required for bidder or OEM, with documentation

  • OEM must have registered Indian office for after-sales support; positive net worth

Important Clauses

Payment Terms

Not specified in available data; supplier to follow standard government payment terms per bid documents

Delivery Schedule

Delivery period to be adjusted per option clause; minimum 30 days for additional time when quantity increases

Penalties/Liquidated Damages

Not detailed in provided terms; penalties to be as per standard ATC and tender documents

Bidder Eligibility

  • Positive net worth of OEM

  • ISO 9001 certified bidder or OEM

  • India-based office for after-sales support (for imported products)

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Required Documents

1

GST registration

2

PAN card

3

Audited balance sheets for last three years or CA/Cost Accountant turnover certificate

4

ISO 9001 certificate (bidder or OEM)

5

OEM authorization (for imported products) and Indian registered office proof

6

Proof of positive net worth

7

Experience certificates (similar DBMS projects)

8

Bid compliance certificates and any ATC/Corrigendum documents

Frequently Asked Questions

Key insights about PUDUCHERRY tender market

How to bid for the database management system tender in India 2025?

To bid, ensure your organization has a positive net worth and ISO 9001 certification; provide three-year turnover proof, OEM authorization for imported products with India-based support, and upload all required certificates per bid documents. The scope includes supply, installation, testing, and commissioning.

What documents are required for DSJE DBMS tender submission in India?

Submit GST and PAN, audited balance sheets or CA turnover certificate for last three years, ISO 9001 certificate, OEM authorization for imported items, proof of positive net worth, and DBMS-related experience certificates. Include ATC-compliant documentation and any corrigenda.

What are the technical specifications for the DBMS tender in India?

Key specs include Database Management System Software (V3) with scope of Supply, Installation, Testing, and Commissioning. ISO 9001 certification and India-based after-sales support for imported products are required; no explicit BOQ quantities are listed.

When is the delivery period and quantity variation allowed in this tender?

The buyer may increase/decrease quantity up to 25% during contract. Delivery period timing follows the option clause with a minimum 30 days extension if needed.

What is required for OEM turnover and net worth in this procurement?

OEM must have a positive net worth and meet the minimum average annual turnover for the last three years as per the bid document; provide audited balance sheets or CA/Cost Accountant certificate for turnover verification.

What should bidders know about after-sales support for imported DBMS products?

Imported DBMS items require OEM with an in-India registered office to provide after-sales service; submit proof of Indian presence and authorized seller certificate as part of bid submission.

What standards and certificates are mandatory for this DSJE procurement?

Mandatory ISO 9001 certification for bidder or OEM; ensure all certificates are uploaded with the bid and updated per any ATC/Corrigendum while meeting net worth and turnover criteria.

How does the procurement address scope of supply for the DBMS?

The scope includes Supply, Installation, Testing and Commissioning of the DBMS software; bidders must demonstrate capability to complete all four phases and provide related documentation in the bid.

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