Urban Development Department Uttar Pradesh Octagonal Pole (V2) Tender MaHoBa UP 2026
Bid Publish Date
17-Oct-2026, 8:24 pm
Bid End Date
28-Oct-2026, 12:00 pm
EMD
₹24,780
Location
Progress
Tender Overview
The UP Urban Development Department invites bids for the supply of Octagonal Pole (V2) components in MaHoBa, Uttar Pradesh 210421. The tender requires the bidder to confirm financial standing, supply-only scope, and adherence to OEM turnover norms. EMD is ₹24,780. The bid emphasizes manufacturer authorization, and the bidder must demonstrate a functional service center in each consignee state or establish one within 30 days of award. The BOQ shows no items listed, indicating a focus on procurement of a single product category rather than a multi-line supply. This tender expects compliance with standard documentation and a robust post-sales support structure. Unique for its heavy emphasis on service capability, it requires a dedicated service support line and an escalation matrix to manage after-sales issues efficiently.
Technical Specifications & Requirements
- Product category: Octagonal Pole (V2) (Q3)
- Scope: Supply of goods only; no installation services included
- EMD: ₹24,780
- OEM turnover criterion: Must meet minimum average annual turnover as defined in bid document; OEMs with higher bid value for primary product must satisfy turnover criteria in case of bunch bids
- Service capability: Functional Service Centre in each consignee state or establish within 30 days; documentary evidence required for release of payment
- Service support: Dedicated toll-free number and escalation matrix required
- Compliance: Manufacturer Authorization required for authorized distributors; OEM/Service Provider details to be furnished
- BOQ: No items listed; focus on product procurement rather than a multi-item schedule
Terms, Conditions & Eligibility
- EMD: ₹24,780 (amount specified)
- Financial turnover: Minimum average annual turnover for last 3 years as per bid document; audited balance sheets or CA certificate required
- OEM turnover: Must meet turnover criteria; in bunch bids, highest-value primary product OEM must satisfy
- Service centers: Must have or establish; payment released after documentary proof of functional centre
- Contact: Dedicated service support line and escalation matrix required
- Warranty/after-sales: On-site vs carry-in warranty terms not explicitly stated; service capability emphasized
- Authorisation: OEM authorization required for distributors; include AUTH with bid
- General: Bidder must be financially sound (no liquidation or bankruptcy); undertaking to be uploaded
Key Specifications
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- Product: Octagonal Pole (V2) (Q3)
-
- EMD: ₹24,780
-
- Scope: Supply of Goods only (no installation)
-
- OEM turnover: Minimum average annual turnover as defined; provide audited balance sheets or CA certificate
-
- Service Centre: Functional in each consignee state or established within 30 days of award
-
- Support: Dedicated toll-free service number; escalation matrix
Terms & Conditions
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EMD is ₹24,780 and must be submitted with bid
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OEM authorization required for distributors and service providers
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Turnover criteria apply to bidder and OEM; audited documents mandatory
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Service Centre requirement either existing or to be established within 30 days
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Payment release contingent on documentary evidence of service capability
Important Clauses
Payment Terms
Payment to be released after submission of documentary evidence of functional Service Centre; scope is supply-only
Delivery Schedule
Not explicitly specified; establishment of service centre within 30 days suggested for eligibility
Penalties/Liquidated Damages
Not specified in provided terms; penalties, if any, would be defined in terms and conditions
Bidder Eligibility
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Not under liquidation or bankruptcy; positive financial standing
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Manufacturer Authorization / OEM authorization submitted
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Minimum turnover as per bid document (bidder and OEM)
Tender Data
Bid Details
Quantity
60
Bid Type
Two Packet Bid
Bid Validity
45 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
6
OEM Avg. Turnover
48
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Octagonal Pole (V2) (Q3)
Advisory Bank
State Bank of India
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Mahoba
Delivery Pincodes
210427
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| ARUN SHUKLA | 210427,Gandhi Nagar, Makaniya Purva | Mahoba | Uttar Pradesh | 210427 | 60 | 60 | - |
Authority Records
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Documents 2
GeM-Bidding-10053518.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
- GST registration certificate
- PAN card
- Audited financial statements or CA certificate indicating 3-year turnover
- OEM authorization / Manufacturer Authorization with complete details
- Proof of functional Service Centre (or plan to establish within 30 days of award)
- Documentary evidence of service centre capabilities and toll-free support details
- Undertaking of no liquidation or bankruptcy
- Any other documents specified in the bid document (as applicable)
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for octagonal pole tender in MaHoBa UP 2026?
Bidders must provide OEM authorization, meet turnover criteria, and upload audited financials. Ensure EMD ₹24,780 accompanies the bid, and confirm a functional service center in each consignee state or plan establishment within 30 days of award. Include toll-free support and escalation matrix details.
What documents are required for UP octagonal pole procurement bid?
Required documents include GST, PAN, 3-year turnover proof (audited or CA certificate), OEM authorization, service center proof, toll-free support details, and undertaking of financial standing with no liquidation. Ensure all documents reflect the bidder’s current status.
What are the service center requirements for this pole supply bid?
Bidder must have a functional service center in each consignee state or establish one within 30 days of award. Payment release is contingent on documentary evidence of service capability. A dedicated toll-free service number and escalation matrix are mandatory.
What is the EMD amount and its significance for the UP pole tender?
EMD is ₹24,780. It demonstrates bid seriousness and provides security to the buyer against non-performance. Ensure online or DD submission per bid terms and attach payment proof with the bid.
What turnover criteria must bidders and OEMs meet for this UP tender?
Bidders must show minimum average annual turnover for last 3 years; OEMs must meet the same criterion or the highest-value primary product OEM in bunch bids must satisfy turnover requirements. Include audited statements or CA certificates as evidence.
How to ensure authorized distributor certification for this pole bid in UP 2026?
Submit Manufacturer Authorization detailing OEM name, address, contact, and email. Include verification details for distributors if applicable. This ensures compliance with authorization requirements and enables bid evaluation.
What is the scope of supply for this pole tender in UP?
Scope is strictly supply of goods; installation or integration services are not included. Ensure the PO covers only procurement of Octagonal Pole (V2) and related equipment as defined in the tender.