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Gujarat Sports Youth and Cultural Activities Department Surat Tentage & Event Services Tender 2026 - Lighting, Decoration, Food Service, EMD ₹30,000

Bid Publish Date

21-Feb-2026, 2:07 pm

Bid End Date

03-Mar-2026, 3:00 pm

EMD

₹30,000

Location

SURAT , GUJARAT

Progress

Issue21-Feb-2026, 2:07 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Categories 8

TENT AD FILM BELL CONTROLLER BREAKFAST DECORATION POWER ATM LIGHTING

Tender Overview

The Gujarat Sports Youth and Cultural Activities Department invites a lump-sum tender for Adijati Mahotsav 2025-26 in Surat, Gujarat. The procurement covers tentage, lighting, theme-based installation, decoration, power supply, logistics, and comprehensive meal service (550 dishes per day for breakfast, lunch, and dinner over two days). The estimated scope signals multi-service event support with a single contractor responsible for end-to-end setup and execution. Bidders should note the ₹30,000 EMD and the possibility of quantity/duration adjustments up to 25% at contract issuance and post-award. The service provider must have a local office in the state and comply with district-level bidding requirements including PBG/DD options.

  • Organization: Gujarat Sports Youth and Cultural Activities Department
  • Location: Surat, Gujarat 394101
  • Category: Tentage, event logistics, lighting, decor, and meal service for two days
  • EMD: ₹30,000 via DD payable to District youth development officer, Tapi, Vyara
  • Delivery window: Adijati Mahotsav 2025-26 window; Lump-sum contract terms apply
  • Preference: State MSEs with valid Udyam Registration may obtain purchase preference

Technical Specifications & Requirements

  • Scope includes: tentage services, lighting, theme-based installations, decoration, power supply, logistics, and catering for 550 meals per service day (breakfast, lunch, dinner) across two days
  • EMD and payment options: ₹30,000 EMD; DD payable at Vyara; after award, DD may substitute PBG; hard copy delivery within 15 days post-award; scanned confirmation required with bid submission
  • Service readiness: office presence in the consignee state; local service provider requirement
  • Compliance: bidder must upload all required certificates/documents; non-compliant bids are liable for rejection
  • Special clause: 25% quantity/duration flex permitted at contract issue and post-award; bidders must acknowledge
  • For MSEs: online validation via Udyam Registration for state-level preference

Terms, Conditions & Eligibility

  • EMD: ₹30,000 via DD; option to submit with bid; hard copy delivery within 5 days of bid end/opening
  • Payment terms: substantial terms not fully specified; DD submission required; post-award payment via DD/PBG accepted
  • Sub-contracting: no unapproved assignment or sub-contracting; contractor remains liable for performance
  • Service presence: office of service provider must be in the consignee state
  • Documentation: bidder must upload required certificates; lack leads to rejection
  • Vendor status: no liquidation or bankruptcy; must upload undertaking
  • Purchase preference: MSEs from the State with active Udyam registration receive preference
  • Compliance: failure to submit documents as per Terms/ATC may lead to bid rejection

Key Specifications

  • Tentage, lighting, theme-based installation, decoration, power supply, and logistics for Adijati Mahotsav 2025-26 in Surat

  • Catering: 550 dishes per day for breakfast, lunch, and dinner over 2 days

  • EMD: ₹30,000 via Demand Draft payable to District youth development officer, Tapi, Vyara

  • Delivery/activation: Lump-sum contract with potential ±25% quantity/duration variation

  • Service provider must maintain a local office in the state of consignee

Terms & Conditions

  • EMD amount and payment option via DD with delivery of hard copy

  • 25% quantity/duration flex at tender issuance and post-award

  • Local service provider office requirement in the consignee state

Important Clauses

Payment Terms

EMD of ₹30,000 to be submitted via DD; post-award DD can substitute PBG; hard copy to buyer within 15 days of award

Delivery Schedule

Lump-sum contract for Adijati Mahotsav 2025-26; potential +/-25% quantity/duration adjustment at issue and after award

Penalties/Liquidated Damages

Not explicitly stated in provided data; implied enforcement via contract terms and performance obligations

Bidder Eligibility

  • Not under liquidation, court receivership, or similar proceedings

  • Must have a local office in Gujarat as per service availability clause

  • MSEs from Gujarat with valid Udyam Registration may obtain state procurement preference

Documents 4

GeM-Bidding-9022813.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

Experience Criteria

2

Bidder Turnover

3

Certificate (Requested in ATC)

4

Additional Doc 1 (Requested in ATC)

5

Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria

6

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for tentage service tender in Surat Gujarat 2026?

To bid, ensure EMD of ₹30,000 is submitted via DD payable to District youth development officer, Tapi, Vyara, with scanned proof. Upload all required certificates, maintain a local Gujarat office, and confirm compliance with the 25% quantity/duration flex. Prepare catering capabilities for 550 meals per day across two festival days and present lump-sum pricing.

What documents are required for the Surat tentage tender submission?

Submit GST registration, PAN, financial statements, experience certificates, OEM authorizations if applicable, technical bid documents, and DD for EMD of ₹30,000. Include proof of local office in Gujarat and Udyam registration if claiming MSE preference; ensure hard copy follows within 15 days post award.

What are the technical service requirements for Adijati Mahotsav tender?

The contract covers tentage, lighting, theme-based installation, decoration, power supply, logistics, and meals service (550 dishes/day). The deliverables are lump-sum; platform must support two festival days with breakfast, lunch, and dinner offerings; no explicit IS/IS standards listed in data.

What is the EMD amount for the Gujarat event services tender?

The EMD is ₹30,000, payable via Demand Draft to the District youth development officer, Tapi, Vyara. Bidder must upload scanned DD proof at submission and deliver the hard copy within 5 days of bid end date or bid opening date.

Are MSEs eligible for preference in this Surat tender?

Yes. Micro and Small Enterprises from Gujarat with valid Udyam Registration receive purchase preference, validated online per MSE policy. Ensure credentials are updated in the Udyam portal and upload registration proof with the bid.

What is the delivery scope and schedule for the Adijati Mahotsav contract?

The contract is lump-sum for tentage, lighting, decoration, and catering for two festival days. The buyer may adjust quantity/duration up to 25% at contract issue and after award; service provider must ensure delivery and installation within specified event dates.

What payments and performance security are required after award?

Post-award, performance security can be submitted as a DD or PBG per GeM GTC. The DD copy must be submitted and the original delivered within 15 days; ensure compliance with payment terms and meet performance obligations.

What conditions govern subcontracting and liability in this tender?

The seller cannot assign or subcontract without prior written consent; even with consent, the main contractor remains jointly and severally liable for contract performance and obligations to the buyer.