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Indian Army Photostat Paper, Toner & Office Supplies Tender Ernakulam Kerala 2026

Bid Publish Date

15-Oct-2026, 5:50 pm

Bid End Date

26-Oct-2026, 6:00 pm

Value

₹10,00,000

Progress

Issue15-Oct-2026, 5:50 pm
AwardPending

Key Highlights

  • • OEM-original cartridge requirement: HP-110A, HP-12A, Canon L11121E and related models
  • • Massive item catalog: 106 items including papers, envelopes, pens, tapes, and filing supplies
  • • Delivery option clause: ±25% quantity adjustment with calculated extensions (minimum 30 days)
  • • Data sheet conformity: Bidder must upload product data sheets; mismatch risks rejection

Tender Overview

The Indian Army (Department Of Military Affairs) is seeking procurement of a broad range of office and technical supplies, centered on Photostat Paper A4 80 GSM JK Copier, Legal Size 80 GSM JK Copier, and multiple OEM toner cartridges (HP, Canon), MFD Epson cartridges, and assorted stationery. Estimated value is ₹1,000,000 with a complex, 106-item BoQ spanning papers, envelopes, pens, clips, files, drawing sheets, binders, batteries, posters, markers, tapes, and drawing accessories. The location is ERNAKULAM, KERALA - 682001, indicating a state-level procurement under central government discipline. A notable differentiator is the explicit requirement for OEM-original cartridges only (HP 110A, HP 12A, Canon L11121E, etc.) and specific brand mentions (Kores, Kangaroo, Luxor, etc.), plus a wide catalog of consumables and office hardware. Bidders must align with the Buyer’s option clause on quantity adjustments up to ±25%, and delivery extensions as defined by the clause. This tender emphasizes data sheet conformity, logo printing per buyer’s instruction, and OEM turnover criteria, signaling rigorous compliance and traceability across a bulky, mixed-product supply contract.

Key Specifications

    • Product/service names: Photostat paper A4 80 GSM JK Copier, Legal Size 80 GSM JK Copier, Toner Cartridges OEM (HP-110A, HP-12A, Canon L11121E), MFD Epson Cartridges (T9744Y, T9743M, T9742C, T9741-BK)
    • Quantities/capacities: Not explicitly listed; EMD/amount: ₹ Not specified; Estimated value: ₹1,000,000
    • Experience/turnover: Minimum turnover criteria for bidder and OEM; data sheets required
    • Standards/certifications: OEM-original requirement; data-sheet conformity; logo printing as per buyer
    • Delivery/penalty: Option clause allows ±25% quantity; minimum 30 days extended delivery; delivery period starts after last order date
    • Special clauses: Data-sheet mismatch may lead to bid rejection; structure supports defense procurement norms

Terms & Conditions

  • Key Term 1: Up to ±25% quantity variation with extended delivery time formula

  • Key Term 2: OEM-original cartridges only with data-sheet verification

  • Key Term 3: Bidder and OEM turnover demonstrated via audited statements or CA certificate

Important Clauses

Delivery Terms

Delivery period starts from the last date of original order; extended time calculated by (increased quantity/original quantity) × original period, minimum 30 days

EMD & Documentation

Submit PAN, GSTIN, cancelled cheque, EFT mandate; data sheets for offered items; vendor code creation required

Turnover Criteria

Minimum average annual turnover for bidder and OEM over last three years; audited balance sheets or CA certificate required

Bidder Eligibility

  • Audited financial statements or CA certificate proving turnover criteria

  • OEM authorization for listed brands/models

  • GST registration and PAN verification

  • Data sheets matching bid products and conformity with buyer requirements

  • Logo printing permission and branding capability

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Tender Data

Bid Details

Quantity

4146

Category

Photostat Paper A4 Size 80 GSM JK Copier

Bid Type

Two Packet Bid

Bid Validity

90 (Days)

Bid Type

Service

Evaluation

Total value wise evaluation

Inspection Required

No

RA Qualification Rule

H1-Highest Priced Bid Elimination

Tech Clarification Time

2 Days

Preference & Exemptions

EMD Required

No

MII Purchase Preference

Yes

MII Preference Band

L1+20%

MSE Purchase Preference

Yes

MSE Preference Band

L1+15%

MSE Exemption/Relaxation

Yes

Startup Exemption/Relaxation

Yes

Bid Splitting Applied

No

Requirements

Min. Avg. Annual Turnover

3

OEM Avg. Turnover

10

Past Performance

40 %

Experience Required

3 Year (s)

Arbitration Clause

No

Mediation Clause

No

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Photostat Paper A4 Size 80 GSM JK Copier , Photostat Paper Legal Size 80 GSM JK Copier , Toner Cartridge HP-110A OEM only accepted , Toner Cartridge HP 12A OEM only accepted , MFD Epson Catridge T9744Y T9743M, T9742C, T9741-BK OEM only accepted , Toner for Cannon printer OEM original mfg ALPTCH2612A C328 703 OEM only accepted , Ball Point Pen Blue Hauser Company , Ball Point Pen Black Hauser Company , Colour flags small Promt Neon Sticky Note PAD 3N , Paper Pin , Luxury U Clip , Gem Clip Colour , File Covers Printed , Stapler Pin Big Kangaroo , Stapler Pin small Kangaroo , Pencil Apsara , Glue stick Kores 25 gm , Binder clips Small Mangoose , Binder clips Medium Mangoose , Binder clips Big Mangoose , Panasonic 1. 5v battery AAA , Panasonic 1.5v battery AA , Drawing sheet white A1 size Ivory Drawing Sheet , Transparent tape 1 inch 100 mtr , Transparent tape 2 inch 60 mtr , Brown tape 2 inch 60 mtr , Pilot V7 Hitech Point 0.5 Blue Luxor , Pilot V7 Hitech Point 0.5 Red Luxor , Envelope A4 Green 10 x 12 , Envelope Brown 25cm x 13cm , Envelope A3 size Green cloth , White Envelope 7x5 70 GSM , White Envelope 10 x 4.5 70 GSM , White Envelope 40 x30 GSM , Fevicole 200 ml , Register 200 Pages Shyamraj Single Line Registe , Register 400 Pages Shyamraj Single Line Registe , Register 500 Pages Shyamraj Single Line Registe , Brown Pencil , Colour sticky notes , Box File RAJ1010 , A3 Paper 80 GSM Make JK Copier TNPL , Sketch Pen Colour , Pin holder Box Magnetic Make Cosmos Galee promot , Brown Gel Pen Blue , Stapler Small Kangaroo , Stapler Big Kangaroo , Poker with wooden Handel , Pen Stand , Dak Folder Red as per Sample , Tag File Small , Tag File Big , Blank CD RW Sony , DVD RW Sony , Paper cutter , Brown and Orange Sheet outer cover for Register , Ink Pad , Colin , Bond Paper , Plastic Packing rope , Dusting Cloth , Correcting fluid pen , Permanent Marker Black , Permanent Marker Blue , Permanent Marker Red , Permanent Pen Marker Black Faber Castell , Blue ink Bottle 100 Grm , White File Cover , Double side Tape , Extension cord Medium , Calculator Casio MJ120 , Borosil Glass set , Calling Bell Make Panasonic Electronic , Refill For Room Freshener Godrej , Card Diary as per Sample , Kilometre Card as per Sample , Photo paper 210 GSM , VIP Cup set , VIP Glass Set , Dust bin Steel Type , Key Board Make Acer , ACR Booklet For JE, AAO, SAA, SAA, JAA and MTS as per Sample approved by buyer , Paper Tape Nylon , Military Moter Vehicle Driver License as per sample , Vehicle Key Tag Multicolour , Magnifying Glass big , Memento as per sample , DO Pad as per Sample , Table Cloth Green 30 Mtr , Table Top Glass size 188 cm x 75 cm Thickness 10 mm Supply and fixed as per table measure including policing , Table Top Glass size 177 cm x 77 cm Thickness 08 mm Supply and fixed as per table measure including policing , Toner for canon printer L11121E OEM , White board marker Black , White board marker Red , White board marker Blue , White board marker Green , White board non magnetic size 3x4 feet , Acrylic adjustable slant board size 15x12 inch , Helmet , Presentation board size 3 x 4 feet with stand , Scale of accn 2022 , Delhi Schedule of rate Vol 1 and Vol 2 , Regulation of military Engr services RMES , Defence work procedure , Umbrella , Laser board with writing pen and duster

Advisory Bank

State Bank of India

ePBG Percentage

5%

ePBG Duration (Months)

6

Delivery Details

Max Delivery Days

20

Delivery Locations

1

Delivery Cities

Ernakulam

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-ErnakulamErnakulam--40020-

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 5

GeM-Bidding-9856164.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Authority & Contact

Organization

Indian Army

Office Name

Not disclosed yet

Grievance Contact

[email protected]

Bill of Quantities (BOQ) 106 Items Sign in for GEM prices

#1

Photostat Paper A4 Size 80 GSM JK Copier

Photostat Paper A4 Size 80 GSM JK Copier

400 pieces Delivery: 20 days
#2

Photostat Paper Legal Size 80 GSM JK Copier

Photostat Paper Legal Size 80 GSM JK Copier

310 pieces Delivery: 20 days
#3

Toner Cartridge HP-110A OEM only accepted

Toner Cartridge HP-110A OEM only accepted

100 pieces Delivery: 20 days
#4

Toner Cartridge HP 12A OEM only accepted

Toner Cartridge HP 12A OEM only accepted

60 pieces Delivery: 20 days
#5

MFD Epson Catridge T9744Y T9743M, T9742C, T9741-BK OEM only accepted

MFD Epson Catridge T9744Y T9743M, T9742C, T9741-BK OEM only accepted

2 pieces Delivery: 20 days
#6

Toner for Cannon printer OEM original mfg ALPTCH2612A C328 703 OEM only accepted

Toner for Cannon printer OEM original mfg ALPTCH2612A C328 703 OEM only accepted

3 pieces Delivery: 20 days
#7

Ball Point Pen Blue Hauser Company

Ball Point Pen Blue Hauser Company

35 pieces Delivery: 20 days
#8

Ball Point Pen Black Hauser Company

Ball Point Pen Black Hauser Company

5 pieces Delivery: 20 days
#9

Colour flags small Promt Neon Sticky Note PAD 3N

Colour flags small Promt Neon Sticky Note PAD 3N

50 pieces Delivery: 20 days
#10

Paper Pin

Paper Pin

20 pieces Delivery: 20 days
#11

Luxury U Clip

Luxury U Clip

15 pieces Delivery: 20 days
#12

Gem Clip Colour

Gem Clip Colour

40 pieces Delivery: 20 days
#13

File Covers Printed

File Covers Printed

500 pieces Delivery: 20 days
#14

Stapler Pin Big Kangaroo

Stapler Pin Big Kangaroo

40 pieces Delivery: 20 days
#15

Stapler Pin small Kangaroo

Stapler Pin small Kangaroo

50 pieces Delivery: 20 days
#16

Pencil Apsara

Pencil Apsara

20 pieces Delivery: 20 days
#17

Glue stick Kores 25 gm

Glue stick Kores 25 gm

30 pieces Delivery: 20 days
#18

Binder clips Small Mangoose

Binder clips Small Mangoose

20 pieces Delivery: 20 days
#19

Binder clips Medium Mangoose

Binder clips Medium Mangoose

20 pieces Delivery: 20 days
#20

Binder clips Big Mangoose

Binder clips Big Mangoose

20 pieces Delivery: 20 days
#21

Panasonic 1. 5v battery AAA

Panasonic 1. 5v battery AAA

25 pieces Delivery: 20 days
#22

Panasonic 1.5v battery AA

Panasonic 1.5v battery AA

25 pieces Delivery: 20 days
#23

Drawing sheet white A1 size Ivory Drawing Sheet

Drawing sheet white A1 size Ivory Drawing Sheet

5 pieces Delivery: 20 days
#24

Transparent tape 1 inch 100 mtr

Transparent tape 1 inch 100 mtr

20 pieces Delivery: 20 days
#25

Transparent tape 2 inch 60 mtr

Transparent tape 2 inch 60 mtr

20 pieces Delivery: 20 days
#26

Brown tape 2 inch 60 mtr

Brown tape 2 inch 60 mtr

20 pieces Delivery: 20 days
#27

Pilot V7 Hitech Point 0.5 Blue Luxor

Pilot V7 Hitech Point 0.5 Blue Luxor

30 pieces Delivery: 20 days
#28

Pilot V7 Hitech Point 0.5 Red Luxor

Pilot V7 Hitech Point 0.5 Red Luxor

5 pieces Delivery: 20 days
#29

Envelope A4 Green 10 x 12

Envelope A4 Green 10 x 12

300 pieces Delivery: 20 days
#30

Envelope Brown 25cm x 13cm

Envelope Brown 25cm x 13cm

200 pieces Delivery: 20 days
#31

Envelope A3 size Green cloth

Envelope A3 size Green cloth

200 pieces Delivery: 20 days
#32

White Envelope 7x5 70 GSM

White Envelope 7x5 70 GSM

100 pieces Delivery: 20 days
#33

White Envelope 10 x 4.5 70 GSM

White Envelope 10 x 4.5 70 GSM

100 pieces Delivery: 20 days
#34

White Envelope 40 x30 GSM

White Envelope 40 x30 GSM

100 pieces Delivery: 20 days
#35

Fevicole 200 ml

Fevicole 200 ml

10 pieces Delivery: 20 days
#36

Register 200 Pages Shyamraj Single Line Registe

Register 200 Pages Shyamraj Single Line Registe

20 pieces Delivery: 20 days
#37

Register 400 Pages Shyamraj Single Line Registe

Register 400 Pages Shyamraj Single Line Registe

10 pieces Delivery: 20 days
#38

Register 500 Pages Shyamraj Single Line Registe

Register 500 Pages Shyamraj Single Line Registe

10 pieces Delivery: 20 days
#39

Brown Pencil

Brown Pencil

5 pieces Delivery: 20 days
#40

Colour sticky notes

Colour sticky notes

15 pieces Delivery: 20 days
#41

Box File RAJ1010

Box File RAJ1010

10 pieces Delivery: 20 days
#42

A3 Paper 80 GSM Make JK Copier TNPL

A3 Paper 80 GSM Make JK Copier TNPL

5 pieces Delivery: 20 days
#43

Sketch Pen Colour

Sketch Pen Colour

5 pieces Delivery: 20 days
#44

Pin holder Box Magnetic Make Cosmos Galee promot

Pin holder Box Magnetic Make Cosmos Galee promot

5 pieces Delivery: 20 days
#45

Brown Gel Pen Blue

Brown Gel Pen Blue

50 pieces Delivery: 20 days
#46

Stapler Small Kangaroo

Stapler Small Kangaroo

10 pieces Delivery: 20 days
#47

Stapler Big Kangaroo

Stapler Big Kangaroo

5 pieces Delivery: 20 days
#48

Poker with wooden Handel

Poker with wooden Handel

10 pieces Delivery: 20 days
#49

Pen Stand

Pen Stand

10 pieces Delivery: 20 days
#50

Dak Folder Red as per Sample

Dak Folder Red as per Sample

5 pieces Delivery: 20 days
#51

Tag File Small

Tag File Small

30 pieces Delivery: 20 days
#52

Tag File Big

Tag File Big

20 pieces Delivery: 20 days
#53

Blank CD RW Sony

Blank CD RW Sony

100 pieces Delivery: 20 days
#54

DVD RW Sony

DVD RW Sony

100 pieces Delivery: 20 days
#55

Paper cutter

Paper cutter

20 pieces Delivery: 20 days
#56

Brown and Orange Sheet outer cover for Register

Brown and Orange Sheet outer cover for Register

25 pieces Delivery: 20 days
#57

Ink Pad

Ink Pad

5 pieces Delivery: 20 days
#58

Colin

Colin

15 pieces Delivery: 20 days
#59

Bond Paper

Bond Paper

1 pieces Delivery: 20 days
#60

Plastic Packing rope

Plastic Packing rope

5 pieces Delivery: 20 days
#61

Dusting Cloth

Dusting Cloth

50 pieces Delivery: 20 days
#62

Correcting fluid pen

Correcting fluid pen

15 pieces Delivery: 20 days
#63

Permanent Marker Black

Permanent Marker Black

10 pieces Delivery: 20 days
#64

Permanent Marker Blue

Permanent Marker Blue

5 pieces Delivery: 20 days
#65

Permanent Marker Red

Permanent Marker Red

5 pieces Delivery: 20 days
#66

Permanent Pen Marker Black Faber Castell

Permanent Pen Marker Black Faber Castell

5 pieces Delivery: 20 days
#67

Blue ink Bottle 100 Grm

Blue ink Bottle 100 Grm

5 pieces Delivery: 20 days
#68

White File Cover

White File Cover

100 pieces Delivery: 20 days
#69

Double side Tape

Double side Tape

5 pieces Delivery: 20 days
#70

Extension cord Medium

Extension cord Medium

5 pieces Delivery: 20 days
#71

Calculator Casio MJ120

Calculator Casio MJ120

5 pieces Delivery: 20 days
#72

Borosil Glass set

Borosil Glass set

5 pieces Delivery: 20 days
#73

Calling Bell Make Panasonic Electronic

Calling Bell Make Panasonic Electronic

5 pieces Delivery: 20 days
#74

Refill For Room Freshener Godrej

Refill For Room Freshener Godrej

15 pieces Delivery: 20 days
#75

Card Diary as per Sample

Card Diary as per Sample

100 pieces Delivery: 20 days
#76

Kilometre Card as per Sample

Kilometre Card as per Sample

100 pieces Delivery: 20 days
#77

Photo paper 210 GSM

Photo paper 210 GSM

5 pieces Delivery: 20 days
#78

VIP Cup set

VIP Cup set

1 pieces Delivery: 20 days
#79

VIP Glass Set

VIP Glass Set

1 pieces Delivery: 20 days
#80

Dust bin Steel Type

Dust bin Steel Type

5 pieces Delivery: 20 days
#81

Key Board Make Acer

Key Board Make Acer

2 pieces Delivery: 20 days
#82

ACR Booklet For JE, AAO, SAA, SAA, JAA and MTS as per Sample approved by buyer

ACR Booklet For JE, AAO, SAA, SAA, JAA and MTS as per Sample approved by buyer

50 pieces Delivery: 20 days
#83

Paper Tape Nylon

Paper Tape Nylon

4 pieces Delivery: 20 days
#84

Military Moter Vehicle Driver License as per sample

Military Moter Vehicle Driver License as per sample

50 pieces Delivery: 20 days
#85

Vehicle Key Tag Multicolour

Vehicle Key Tag Multicolour

30 pieces Delivery: 20 days
#86

Magnifying Glass big

Magnifying Glass big

2 pieces Delivery: 20 days
#87

Memento as per sample

Memento as per sample

10 pieces Delivery: 20 days
#88

DO Pad as per Sample

DO Pad as per Sample

100 pieces Delivery: 20 days
#89

Table Cloth Green 30 Mtr

Table Cloth Green 30 Mtr

4 pieces Delivery: 20 days
#90

Table Top Glass size 188 cm x 75 cm Thickness 10 mm Supply and fixed as per table measure including policing

Table Top Glass size 188 cm x 75 cmThickness 10 mm Supply and fixed as per table measure including policing

4 pieces Delivery: 20 days
#91

Table Top Glass size 177 cm x 77 cm Thickness 08 mm Supply and fixed as per table measure including policing

Table Top Glass size 177 cm x 77 cm Thickness 08 mm Supply and fixed as per table measure including policing

6 pieces Delivery: 20 days
#92

Toner for canon printer L11121E OEM

Toner for canon printer L11121E OEM

5 pieces Delivery: 20 days
#93

White board marker Black

White board marker Black

5 pieces Delivery: 20 days
#94

White board marker Red

White board marker Red

5 pieces Delivery: 20 days
#95

White board marker Blue

White board marker Blue

5 pieces Delivery: 20 days
#96

White board marker Green

White board marker Green

5 pieces Delivery: 20 days
#97

White board non magnetic size 3x4 feet

White board non magnetic size 3x4 feet

2 pieces Delivery: 20 days
#98

Acrylic adjustable slant board size 15x12 inch

Acrylic adjustable slant board size 15x12 inch

2 pieces Delivery: 20 days
#99

Helmet

Helmet

2 pieces Delivery: 20 days
#100

Presentation board size 3 x 4 feet with stand

Presentation board size 3 x 4 feet with stand

3 pieces Delivery: 20 days
#101

Scale of accn 2022

Scale of accn 2022

1 pieces Delivery: 20 days
#102

Delhi Schedule of rate Vol 1 and Vol 2

Delhi Schedule of rate Vol 1 and Vol 2

1 pieces Delivery: 20 days
#103

Regulation of military Engr services RMES

Regulation of military Engr services RMES

1 pieces Delivery: 20 days
#104

Defence work procedure

Defence work procedure

1 pieces Delivery: 20 days
#105

Umbrella

Umbrella

2 pieces Delivery: 20 days
#106

Laser board with writing pen and duster

Laser board with writing pen and duster

1 pieces Delivery: 20 days
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Historical Data

Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

Data Sheet of offered products uploaded with bid

6

Audited Balance Sheets or CA certificate showing turnover (bidder and OEM)

7

OEM authorization/brand-specific certifications for listed products

8

Proof of logo printing permission as per buyer requirement

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for Indian Army photostat paper and OEM toner tender in Ernakulam?

Bidders must submit PAN, GSTIN,Cancelled Cheque, EFT Mandate, and Data Sheets for offered items. OEM authorization and brand conformity are required. Ensure turnover criteria are met for both bidder and OEM, and accommodate the ±25% quantity option with the defined delivery extension formula.

What documents are required for the Ernakulam office supplies tender submission?

Required documents include PAN, GSTIN, Cancelled Cheque, EFT Mandate, product data sheets, turnover certificates (audited or CA), OEM authorizations for listed brands, and branding approval for logo printing as per buyer requirements.

What are the OEM cartridge brands specified in this tender in Kerala?

Specified OEM brands include HP for 110A and 12A cartridges, Canon L11121E, Epson MFD cartridges (T9744Y, T9743M, T9742C, T9741-BK), and ALPTCH2612A for Cannon printers; only OEM-original cartridges are accepted.

When is quantity adjustment allowed under the option clause for this tender?

Authorization allows up to ±25% quantity change at placement and during currency. If exercised, delivery time scales with (increased quantity/original quantity) × original period, with a minimum 30 days extension.

What turnover criteria must bidders meet for the Kerala army procurement?

Bidders must demonstrate minimum average annual turnover over the last three years ending 31st March of the previous year, supported by audited balances or CA certificates; same applies to OEMs offering listed products.

What data sheets are required to accompany the bid for this procurement?

Upload Data Sheets for all offered items; these must match technical parameters. Any unexplained mismatch may lead to bid rejection, so ensure alignment with product specifications and OEM conformity.

What branding requirements are there for logos in this Tamil Nadu/Kerala procurement?

The seller must print the logo as per buyer's requirement; ensure branding guidelines are satisfied, with proofs or approvals as part of the bid submission.

What is the estimated contract value and item scope in Ernakulam tender?

Estimated value is ₹1,000,000 with a 106-item BoQ covering photostat papers, envelopes, pens, tapes, clips, files, and related office supplies; data-sheet conformity and OEM-brand constraints apply.

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