Office Of Chief Electoral Officer Uttar Pradesh Printing & Photocopying Tender Rae Bareli 2025 IS 21x29.7 A4 Monochrome
Bid Publish Date
31-Oct-2025, 7:13 pm
Bid End Date
10-Nov-2025, 8:00 pm
EMD
₹41,000
Value
₹41,48,360
Location
Progress
Key Highlights
- • Scope: Printing and photocopying services for Rae Bareli, UP, with offsite execution and bidder-supplied paper
- • Paper spec: A4 21.0 x 29.7 cm, weight 75-85 gsm; brands referenced include Jindal, Century, JK
- • EMD: ₹41,000; payment terms not specified in provided data
- • Contract flexibility: quantity/duration adjustments up to 25% at contract issue and during execution
- • Local presence: bidder must have an office in Uttar Pradesh with documentary evidence
- • Escalation matrix: required for service support; include telephone contact details
- • Payment and deliverables: DD-based EMD submission; hard copy to be delivered within 5 days after bid end
- • Documentation: ensure upload of all certificates/documents as per ATC/Corrigendum
Tender Overview
Organization: Office Of Chief Electoral Officer Uttar Pradesh, Election Department Uttar Pradesh, Rae Bareli 229001. Procurement: Printing and Photocopying Services (A4 21.0 x 29.7 cm, monochrome, 75-85 gsm) with paper supplied by the service provider. Estimated Value: ₹4,148,360; EMD: ₹41,000. Scope includes offsite printing/photocopying for electoral processes; no BOQ lines published. Special terms allow quantity/duration adjustments up to 25% at contract issue and again post-issuance. Service provider must operate within Uttar Pradesh. Unique requirement: service escalation matrix and proof of local service presence.
Technical Specifications & Requirements
- Product/Service: Printing and Photocopying Services (A4 size, monochrome) with paper supplied by bidder.
- Paper specs inferred: A4 (21.0 x 29.7 cm), paper weight 75-85 gsm.
- Brand/Quality expectations: references to Jindal/Century/JK as acceptable paper brands; no explicit model/toner specs provided.
- Delivery/Offsite work: services described as offsite Photocopying; no explicit delivery timeline published.
- Documentation: bidders must upload all required certificates and documents per ATC; non-compliance leads to rejection. EMD via DD accepted, with scanned proof and hard copy due within 5 days of bid end.
- Compliance: ensure presence of local service office in the consignee state; escalation matrix for service support required.
- Value and scope markers: estimated value ₹4,148,360; EMD ₹41,000. No BOQ items are listed.
Terms, Conditions & Eligibility
- Quantity/Duration Flexibility: contract quantity or duration can be adjusted up to 25% at contract issue or during execution.
- Local presence: bidder must maintain an office in the state of the consignee with documentary evidence.
- Escalation: provide an escalation matrix with telephone numbers for service support.
- EMD submission: via Account Payee Demand Draft in favor of District Election Officer Raebareli; scanned DD proof and hard copy due within 5 days post bid end.
- Documentation: failure to upload required certificates/documents leads to bid rejection; refer to ATC and corrigenda for specifics.
- Additional ATC: vendor must view uploaded ATC document for any further conditions.
- Paper supply term: paper will be provided by the service provider’s bid; ensures clarity on material responsibilities.
Key Specifications
-
Product category: Printing and Photocopying services for government electoral use
-
Item size: A4 (21.0 x 29.7 cm); monochrome output
-
Paper supplier role: Bidder to provide paper (75-85 gsm); brands referenced: Jindal, Century, JK
-
Quantity flexibility: up to 25% adjustment allowed during and after contract issuance
-
EMD: ₹41,000; delivery/acceptance terms subject to DD submission and hard copy delivery within 5 days
-
Local presence: bidder must maintain an office in Uttar Pradesh; documentary evidence required
-
Service levels: escalation matrix for service support to be provided by bidder
Terms & Conditions
-
Quantity/duration may be adjusted up to 25% during contract issuance or execution
-
Bidder must have a local UP office with documentary evidence
-
EMD of ₹41,000 via DD to District Election Officer Raebareli; scanned DD proof and hard copy within 5 days
Important Clauses
Payment Terms
EMD ₹41,000 via account payee DD to District Election Officer Raebareli; scanned proof required; hard copy to be delivered within 5 days after bid end
Delivery Schedule
Offsite printing/photocopying; any explicit delivery times are not provided in available data
Penalties/Liquidated Damages
Not specified in provided data; refer to ATC/Corrigendum for LD terms
Bidder Eligibility
-
Must have an office in Uttar Pradesh with documentary evidence
-
Experience in printing/photocopying services for government or large-scale clients
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Ability to supply paper (75-85 gsm, A4) and perform monochrome photocopying/offsite printing
Tender Data
Bid Details
Quantity
6382092
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
Startup Exemption (Experience)
Yes | Complete
Requirements
Min. Avg. Annual Turnover
17
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Printing and Photocopying Service - Photocopying; Offsite; Not Applicable; Not Applicable; Not Applicable; Paper to be provided by service provider; A4 (21.0 x 29.7); 75-85; Jindal/Century/JK; Monochrome
Authority Records
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Documents 3
GeM-Bidding-8536398.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar printing/photocopying work
Financial statements or solvency proof
EMD documentation (DD copy and online receipt, if applicable)
Technical bid documents confirming capability to supply paper and equipment
OEM authorizations or brand approvals for Jindal/Century/JK paper (if required)
Proof of local service-office existence in Uttar Pradesh
Escalation matrix for service support
Any certificates required by ATC/Corrigendum
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for printing and photocopying tender in Rae Bareli UP 2025?
Bidders must meet eligibility criteria, provide EMD ₹41,000 via DD to District Election Officer Raebareli, upload GST, PAN, experience certificates, financials, and technical bid documents, and prove UP office presence. Ensure paper supply terms and offsite printing capabilities align with A4 monochrome requirements.
What documents are required for UP printing tender submission 2025 Rae Bareli?
Required documents include GST certificate, PAN card, experience certificates for similar work, financial statements, EMD DD copy, technical bid documents, and proof of UP local office. OEM authorizations and paper brand proofs may be needed per ATC/Corrigendum.
What are the technical specifications for A4 monochrome printing tender UP?
Specifications specify A4 size (21.0 x 29.7 cm), monochrome output, bidder-supplied paper of 75-85 gsm; brands referenced include Jindal, Century, JK. No BOQ items; focus is on offsite printing and photocopying quality and reliability.
What is the EMD amount for Rae Bareli printing tender 2025?
The EMD is ₹41,000. It must be submitted as an Account Payee Demand Draft in favor of District Election Officer Raebareli, with scanned proof uploaded and hard copy delivered within 5 days after bid end.
What are the delivery and service support requirements for UP auction printing?
Delivery is offsite printing/photocopying; bidders must provide an escalation matrix for service support and ensure a local UP office. The contract allows up to 25% quantity/duration changes; ensure timely response to service requests.
How to verify brand and paper specifications for this Rae Bareli tender 2025?
Verify paper weight 75-85 gsm and A4 dimensions (21.0 x 29.7 cm). Brands mentioned include Jindal, Century, JK; ensure bidder-supplied paper meets these specs and confirm with the procuring authority if OEM authorizations are required.
What is the estimated contract value for the Rae Bareli printing tender?
The estimated value is ₹4,148,360. This signals a sizeable offsite printing/photocopying requirement; bidders should calibrate capacity, QA, and staffing to sustain consistent monochrome output.
What documents are needed to prove eligibility for the UP election department tender?
Documents include GST, PAN, experience certificates in similar work, financials proving solvency, EMD DD, technical bid, and proof of UP office; ensure all ATC/Corrigendum-required certificates are uploaded to avoid rejection.