Office Of Chief Electoral Officer Uttar Pradesh Printing & Photocopying Tender Rae Bareli 2025 IS 21x29.7 A4 Monochrome

Tender Overview

Organization: Office Of Chief Electoral Officer Uttar Pradesh, Election Department Uttar Pradesh, Rae Bareli 229001. Procurement: Printing and Photocopying Services (A4 21.0 x 29.7 cm, monochrome, 75-85 gsm) with paper supplied by the service provider. Estimated Value: ₹4,148,360; EMD: ₹41,000. Scope includes offsite printing/photocopying for electoral processes; no BOQ lines published. Special terms allow quantity/duration adjustments up to 25% at contract issue and again post-issuance. Service provider must operate within Uttar Pradesh. Unique requirement: service escalation matrix and proof of local service presence.

Technical Specifications & Requirements

• Product/Service: Printing and Photocopying Services (A4 size, monochrome) with paper supplied by bidder.
• Paper specs inferred: A4 (21.0 x 29.7 cm), paper weight 75-85 gsm.
• Brand/Quality expectations: references to Jindal/Century/JK as acceptable paper brands; no explicit model/toner specs provided.
• Delivery/Offsite work: services described as offsite Photocopying; no explicit delivery timeline published.
• Documentation: bidders must upload all required certificates and documents per ATC; non-compliance leads to rejection. EMD via DD accepted, with scanned proof and hard copy due within 5 days of bid end.
• Compliance: ensure presence of local service office in the consignee state; escalation matrix for service support required.
• Value and scope markers: estimated value ₹4,148,360; EMD ₹41,000. No BOQ items are listed.

Terms, Conditions & Eligibility

• Quantity/Duration Flexibility: contract quantity or duration can be adjusted up to 25% at contract issue or during execution.
• Local presence: bidder must maintain an office in the state of the consignee with documentary evidence.
• Escalation: provide an escalation matrix with telephone numbers for service support.
• EMD submission: via Account Payee Demand Draft in favor of District Election Officer Raebareli; scanned DD proof and hard copy due within 5 days post bid end.
• Documentation: failure to upload required certificates/documents leads to bid rejection; refer to ATC and corrigenda for specifics.
• Additional ATC: vendor must view uploaded ATC document for any further conditions.
• Paper supply term: paper will be provided by the service provider’s bid; ensures clarity on material responsibilities.