Open Tender for Smart Card Operated Ticket Vending Machine (ATVM) (Indian Railways)

The eligibility requirements include being a registered entity capable of fulfilling the technical specifications laid out in the tender documents. Bidders must also provide credentials, such as applicable certificates and documentation as specified in the ATC. If an exemption from experience or turnover criteria is sought, the necessary supporting documents need to be submitted for review and evaluation.

Bidders must submit specific certificates outlined in the Additional Terms and Conditions (ATC), including but not limited to OEM (Original Equipment Manufacturer) authorization and any past performance evidence. It is crucial that all certificates provided reflect current validity and compliance with the required industry standards.

Bidders can register through the Government e-Marketplace (GeM) portal. A step-wise guideline provided in the portal assists potential bidders in completing their registration. Ensure all necessary documents such as commercial licenses and tax registration details are available for a smooth registration process.

All submitted documents must adhere to the formats specified in the tender guidelines. Typically, PDF and Word formats are preferred for uploaded documents. It is essential to validate your submissions against the listed requirements in the bidding document to avoid disqualification.

The technical specifications can be found in the specification document linked in the tender description. Bidders must ensure that their proposals align with these specifications to meet the operational needs of the Indian Railways. Emphasis is placed on performance, durability, and usability.

Bids must comply with industry-standard quality standards for manufacturing and operational performance of the ATVMs. The machines will undergo pre-dispatch inspections conducted by the empanelled agency RITES to ensure compliance with prescribed benchmarks.

The primary compliance requirements pertain to adherence to the technical specifications, relevant documentation submissions, and financial disclosures laid out in the tender documentation. Additionally, compliance with ‘Make in India’ policies and local content rules is necessary.

Before delivery, each ATVM will undergo testing criteria set forth in the technical specifications. This includes operational testing for functionality and performance as verified by the designated inspection agency, RITES, ensuring all machines meet the required standards prior to deployment.

Bidders are required to submit an EMD as part of their bid proposal. The amount and specific guidelines regarding the EMD are detailed in the tender documents and serve as a security measure ensuring that bidders commit to their proposal. This deposit is refundable under the conditions specified in the tender.

Performance security may be required from the selected bidder to ensure adherence to the contractual obligations outlined in the tender. Details regarding the percentage of performance security required will be included in the bidding documents, aiming to safeguard the interests of all parties involved in the contract.

Payment terms will be detailed in the final contract following bid selection. Typically these include phases such as advance payment, post-delivery installation confirmation, and subsequent payments upon meeting specific contractual milestones.

The evaluation of prices will incorporate a comparative analysis to determine the best value proposition for the Indian Railways. The evaluation process strives to uphold transparency by factoring in compliance with technical specifications, price competitiveness, and past performance metrics.

Bidders must follow the submission guidelines outlined in the tender documents. Generally, a two-packet submission method will apply, where technical proposals and financial quotes must be submitted separately to facilitate a fair evaluation.

While specific dates will vary throughout the tender lifecycle, crucial timelines will be communicated through the GeM portal and outlined in the main document. Bidders must ensure punctual submission to avoid disqualification from the bidding process.

The evaluation and selection process encompasses a thorough review of the submitted technical and financial proposals. Adherence to the essential criteria and compliance with all specified requirements will guide the selection of the winning bidder.

Notification regarding bid acceptance will be communicated through the standard procedure outlined in the tender documentation. Bidders are encouraged to monitor their submissions and maintain contact via the channels specified in the main documents for updates on the evaluation outcomes.

The tender encourages participation from MSEs through specialized provisions allowing for relaxed eligibility criteria and potential financial aid. Detailed benefits can be referenced in the government procurement guidelines.

Startups can take advantage of specific provisions designed to enhance their participation. These provisions often include eased qualification criteria and encouragement for innovative solutions aligning with the bidder’s operational needs, fostering growth and inclusion in government contracts.

Bidders must ensure compliance with the 'Make in India' policies by sourcing and manufacturing components domestically. Full adherence to these policies not only encourages national growth but also aligns with the government’s emphasis on local content and procurement rules.

Yes, bidders must comply with local content and procurement rules, which promote the use of domestically manufactured goods. Adherence to such guidelines is essential for achieving tender compliance and actively contributing to the government’s overarching economic goals.