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Mahatma Gandhi State Institute Of Public Administration Punjab Multifunction Printer Tender Chandigarh 2026 ISO/IEC Friendly

Bid Publish Date

09-Jan-2026, 5:52 pm

Bid End Date

02-Feb-2026, 6:00 pm

Value

₹2,40,000

Location

CHANDIGARH , CHANDIGARH

Progress

Issue09-Jan-2026, 5:52 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

9

Bid Type

Two Packet Bid

Tender Overview

Mahatma Gandhi State Institute Of Public Administration (MGSIPA), Chandigarh invites bids for a color multifunction printer with scanning and copying capabilities. The procurement targets an ink-tank based device with auto duplex, ADF scanning, and connectivity via Wi-Fi and USB. Estimated value is ₹240,000; no EMD amount is published. Delivery and installation are required at MGSIPA, Sector 26, Chandigarh. The tender emphasizes OEM authorization, GST compliance, and a one-year warranty, with a 25% quantity variation clause to accommodate future needs. The scope centers on reliable government procurement of a compact, standards-aligned MFP suitable for public administration tasks.

Technical Specifications & Requirements

  • Product category: Ink-tank based color Multifunction Printer (Print, Scan, Copy)
  • Print features: Auto duplexing, minimum speed 20 ppm, A4 monochrome and color performance; compliant with standard print speeds per ISO/IEC 24734 where specified
  • Scanning features: ADF-enabled scanning with suitable maximum scan area; scanning with diverse output formats
  • Paper handling: Original document feeder, multiple main paper trays, bypass tray available
  • Connectivity: Wi-Fi and USB connectivity; compatibility with common OS environments
  • Warranty: 1 year minimum warranty; service support expectations to be met by OEM
  • Compliance: OEM authorization certificate required; GST registration mandatory; technical compliance on OEM letterhead
  • Delivery: On-site installation and commissioning at MGSIPA, Sector 26, Chandigarh

Terms, Conditions & Eligibility

  • EMD: Not specified in available data; bidders should verify during submission
  • Delivery terms: Delivery and installation at MGSIPA Chandigarh; option clause allows up to 25% quantity variation during contract
  • OEM authorization: Bidder must present OEM authorization certificate and service support details in India
  • GST/PAN: Bidder must provide GST registration and PAN details
  • Documents: Technical compliance letters on OEM letterhead; all required certificates uploaded with bid
  • Warranty & penalties: Minimum 1 year warranty; adhere to standard penalties and delivery timelines as per ATC

Key Specifications

    • Product category: Ink-tank based color Multifunction Printer (Print, Scan, Copy)
    • Minimum print speed: 20 ppm (A4, monochrome/color per ISO/IEC 24734 benchmarks where specified)
    • Auto duplexing: Yes (2-sided printing and copying)
    • Scanning features: ADF-enabled; scanning with standard scan-to functions
    • Paper handling: Original Document Feeder, multiple main trays, bypass tray option
    • Connectivity: Wi-Fi and USB connectivity; OS compatibility as required
    • Warranty: 1 year minimum warranty
    • OEM authorization: Required; certificate to be submitted
    • Delivery location: MGSIPA, Sector 26, Chandigarh UT
    • Delivery/variation: 25% quantity variation permitted during/after contract

Terms & Conditions

  • Delivery at MGSIPA Chandigarh with on-site installation

  • 25% quantity variation rights during and after the contract

  • OEM authorization and GST compliance mandatory

Important Clauses

Delivery Terms

Delivery and installation to MGSIPA Punjab, Sector 26, Chandigarh; extended delivery time possible with option clause; minimum 30 days if extended time calculated

OEM Authorization

Bidder must submit OEM authorization/certificate proving authorized distributor/service in India for after-sales support

Payment & Penalties

ATC requires adherence to payment terms and any applicable penalties or LDs as per contract, with warranty upkeep

Bidder Eligibility

  • Must hold GST registration and provide GST certificate

  • Must present OEM authorization for the quoted multifunction printer

  • Must demonstrate local service/support capability in India

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic Print Technology Inkjet
Generic Type of Printing Colour Or higher
Generic Operating System Compatibility Windows 10 and Above, Linux, Mac OS, Windows Server
Printing Print Paper Size A4 and Legal
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) Not Applicable Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) Not Applicable Or higher
Printing Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Scanning Maximum Scan Area (Platen/Flatbed Size) A4 and Legal, A4
Scanning Scan To Functions Folder, Email
PAPER HANDLING Original Document Feeder Type (For Scanning and Copying) Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING Number of Main Paper Tray 1
PAPER HANDLING Bypass Tray Facility Yes Or higher
Connectivity Connectivity USB Port, Ethernet Port, Wi-Fi

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Required Documents

1

GST registration certificate

2

PAN card

3

OEM authorization certificate / manufacturer authorization

4

Technical compliance certificate on OEM letterhead

5

Bidder authorization details including name, address, email, phone

6

Proof of service/support capability in India (for imported/OEM products)

7

Any additional GST/financial statements or compliance documents as requested in ATC

Frequently Asked Questions

Key insights about CHANDIGARH tender market

How to bid for the multifunction printer tender in Chandigarh 2026?

Bidders must submit GST registration, PAN, OEM authorization, and technical compliance on OEM letterhead. Ensure delivery to MGSIPA Sector 26, Chandigarh, with a one-year warranty and alignment to the 25% quantity variation clause. Include proof of Indian service support and confirm ink-tank configuration.

What documents are required for the MGSIPA printer bid in Punjab?

Required documents include GST certificate, PAN card, OEM authorization, technical compliance letter on OEM letterhead, service capability proof in India, and any additional certificates requested in ATC. Upload all documents during bid submission to avoid rejection.

What are the key technical specs for the MFP tender in Chandigarh?

Device must be ink-tank color MFP with Print/Scan/Copy, auto duplex, ADF, Wi-Fi and USB connectivity, minimum print speeds of 20 ppm (A4), and one-year warranty. Scanning should support standard scan-to functions and multiple paper handling options.

What is the delivery location and installation requirement for the Chandigarh bid?

Delivery and installation are required at MGSIPA, Sector 26, Chandigarh UT. On-site commissioning is expected with proper alignment to connectivity (Wi-Fi/USB) and printer configuration per OEM guidelines.

What are the payment or price variation terms in this tender?

The contract includes a 25% quantity variation right by the purchaser during and after the contract, with delivery timelines tied to original/extended delivery periods; payment terms follow ATC provisions and must include compliance with warranty obligations.

What warranties and after-sales support are required for the printer bid?

A minimum of 1-year warranty is required, with OEM authorized service support in India. Ensure OEM letterhead technical compliance and post-sale service commitments are clearly documented for bidder submission.

How to demonstrate OEM authorization for the MFG device in this bid?

Submit an OEM authorization certificate detailing distributor name, address, email, and phone, confirming rights to supply and service the quoted ink-tank color MFP in India for Chandigarh procurement.

What are the essential eligibility criteria for this printer tender in Punjab 2026?

Eligibility includes GST registration, valid PAN, OEM authorization, and demonstrable India-based after-sales service capability. Also confirm technical compliance on OEM letterhead and adherence to the 1-year warranty and delivery terms.

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